Presented by PTD Technology 3001 Coolidge Road Suite 403 East Lansing, MI 48823

Career and Technical Education Information System

Primary Goals (2) 1. Collect enrollment data used to determine 61a(1) funding. 2. Provide data to comply with the federal Perkins IV legislation. Secondary Goals (2) 1. Link your student data to MSDS data. 2. Monitor CTE programs to find methods of improving classes.

 CTEIS  CIP Codes  PSN  CSC  WE  FCS  SMS  MSDS CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES COURSE SECTION CODE PROGRAM SERIAL NUMBER WAGE EARNING FAMILY and CONSUMER SCIENCE STUDENT MANAGEMENT SYSTEM STUDENT MANAGEMENT SYSTEM MICHIGAN STUDENT DATA SYSTEM MICHIGAN STUDENT DATA SYSTEM CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM WAGE EARNING FAMILY and CONSUMER SCIENCE STUDENT MANAGEMENT SYSTEM MICHIGAN STUDENT DATA SYSTEM CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM

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Course: Intro to Auto Course: Safety in the Shop Course: Brakes Course: Engine Repair PSN CSC Sub-Sections Segments         

CTEIS Roles Fiscal Agent CEPD Administrator Enrollment Data Entry (Building Reporter) Enrollment Data Entry (Building Reporter) Expenditures Data Entry (Building Reporter) Expenditures Data Entry (Building Reporter) Follow-Up Data Entry (Building Reporter) Follow-Up Data Entry (Building Reporter)

Level 2  View school, student, and course information Levels 3 & 4  Enter and edit data in CTEIS  Level 4: View Economically Disadvantaged students Level 5  Fiscal Agents only  May change access levels and delegate role responsibilities All users may review reports. Level 5 Level 4 Level 3 Level 2 Level 1

Federal Reports 4301 CPI CAR Federal Reports 4301 CPI CAR Follow-Up 4483 Enrollments 4483 Fall Data Entry 4033 Expenditures Four main tasks each year: 1.Fall Data Entry – no due date Expenditures – due in early November. 3.Follow-Up – due in early May Enrollments – due in late June. *4301 Grades report is now rolled into the 4483! Timeline is very important  Failing to submit data on time holds up the state’s compilation process for everyone!

Federal Reports 4301 CPI CAR Federal Reports 4301 CPI CAR Follow-Up 4483 Enrollments 4483 Fall Data Entry 4033 Expenditures Enrollment data is at the core of all state reports.  No due date.  Starting early allows you to focus on other reports, validate your data, and receive help correcting errors.  Student enrollments must be entered into CTEIS no later than May 15, 2015 to be counted for funding.

Federal Reports 4301 CPI CAR Federal Reports 4301 CPI CAR 4483 Enrollments Follow-Up 4483 Fall Data Entry 4033 Expenditures Verifies that money is properly spent on CTE programs.  Due in early November.  Schools must show how 61a(1) funds were spent.  Report expenditures for all CTE programs that appear on your 4483 Enrollment report.  Incomplete or flawed expenditure reports can lead to the recapture of funds – be accurate and timely in your submissions!

Federal Reports 4301 CPI CAR Federal Reports 4301 CPI CAR 4483 Enrollments Follow-Up 4483 Fall Data Entry 4033 Expenditures Helps the state determine how effective CTE programs were in establishing completers’ post-high school careers.  Due in early May.  Survey Wage-Earning program completers who have left school from February - April.  Report information regarding continuing education or employment.

Federal Reports 4301 CPI CAR Federal Reports 4301 CPI CAR Follow-Up 4483 Fall Data Entry 4033 Expenditures Determines final enrollment counts and 61a(1) fund distribution for the following year.  Due in late June – enrollment input due in mid-May.  Report all CTE course sections, segments, and grades.  Report all student enrollments and demographic information.  Demographic information reported to the federal government in the annual CPIs Enrollments

Federal Reports 4301 CPI CAR Federal Reports 4301 CPI CAR Follow-Up 4483 Fall Data Entry 4033 Expenditures Update final student grades and verify all data before locking it for the year.  Manually enter or import student grades.  CTEIS uses your data to count CTE students and to provide them with a completion status.  MSDS provides students with an exit status.  Determines the students you will survey next year during Follow-Up Enrollments

Report manual covers

Collect Data Verify Data Input Data Complete Reports Collect Data Student demographics and enrollments Course section information Teacher information Verify Data Practice good techniques Go to the source Ask questions Input Data Input data Import data Complete Reports Submit data

Collect DataVerify DataInput DataComplete Reports Each report requires different data, generally:  Course section data  Student demographic data  Enrollment data  Teacher information  Grades Depending on your role:  Expenditures  Follow-up student lists  Survey results

Collect DataVerify DataInput DataComplete Reports Practice good data validation techniques.  Strive for accuracy, reliability, and timeliness.  Record the date when you gather data from your SMS.  Follow standard procedures for handling confidential data. Go to the source.  Obtain data from the source “closest” to the information (i.e., ask program instructors for student enrollments). Ask questions.  Do all course sections appear on my report? Are they accurate?  Are all instructors identified and listed?  Are my students receiving the correct segments?

Collect DataVerify DataInput DataComplete Reports Set up a MEIS account. Login to Input instructions vary according to report. Follow the instructional guide specific to your report.  Available online and at training sessions.

Collect DataVerify DataInput DataComplete Reports Use the Data Entry menu in CTEIS.  Click “Enrollment Completion.” Use validation tools to check your data for errors.  Review warnings; understand why they appear.  Correct errors using troubleshooting guides or the help desk. Mark your building “complete.”  Locks your data and checks the building off your list.  Sends your information to your Fiscal Agent for review.  Fiscal Agent sends the data to the CEPD Administrator for final review.  CEPD Administrator sends the final report to OCTE.

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Contacts Joan Church (517) Krishnan Sudharsan (Follow-Up) (517) Listserv To subscribe or unsubscribe, your request to: OCTE web site: OCTE

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