Update progress EReg Topic Group II on re-registration of vehicles EReg Annual Conference 2011, 12/13 May 2011, Warsaw/Poland Dr. Detlef Marek, KBA/Germany,

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 2 Agenda Problem Action Plan/Objectives Activities Results (so far) Next Steps

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 3 Directive 1999/37/EC on the registration documents for vehicles  Information exchange regarding re-registration of vehicles  Notification of re-registration (Art. 5 (2))  Request for confirmation of entitlement to re-register a vehicle (Art. 5 (2), 2 nd paragraph)  Check before re-registration (Art. 9) Different re-registration procedures in the Member States Problem definition

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 4 With a view to re-registering a vehicle previously registered in another Member State, the competent authorities shall require the submission of Part I of the previous registration certificate in every case and of Part II if it was issued withdraw the part(s) of the previous registration certificate keep the latter for a minimum of 6 months within 2 months inform the authorities of the Member State which delivered the certificate of its withdrawal return the certificate which they have withdrawn to those authorities if they so request within six months Notifcation of re-registration (Art. 5.2)

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 5 The Directive doesn‘t say anything about the way of the exchange of information between Member States regarding re-registered vehicles especially which data/information should be exchanged how to exchange the data (e. g. paper, fax, electronical) and how often (e. g. monthly, 2-monthly) what to do with the former registration documents after the 6 months period (e. g. destroy or send them back)  need of a consensus between the Member States  „Informal“ agreement based on a meeting in 2004 Notifcation of re-registration (Art. 5.2)

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 6 not all MS send notifications on re-registered vehicles some MS send incomplete notifications MS uses different formats/ways of information exchange paper (e.g. UK, NL); no automatic processing possible different file formats and structures sometimes de-centralised (e.g. I, A) different frequency of sending notifications not in all MS “automatic” de-registration after receiving a notification  need to standardize the information exchange! Problems/bottlenecks

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 7 Directive 1999/37/EC on the registration documents for vehicles  Information exchange regarding re-registration of vehicles  Notification of re-registration (Art. 5 (2))  Request for confirmation of entitlement to re-register a vehicle (Art. 5 (2), 2 nd paragraph)  Check before re-registration (Art. 9) Different re-registration procedures in the Member States Problem definition

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 8 Where the registration certificate consists of Parts I and II, and Part II is missing, the competent authorities in the Member States where the new registration has been requested may decide, in exceptional cases, to re- register the vehicle, but only after having obtained confirmation, in writing or by electronic means, from the competent authorities in the Member State where the vehicle was previously registered, that the applicant is entitled to re-register the vehicle in another Member State. Request for confirmation (Art. 5.2, 2nd paragraph)

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 9 MS send requests for confirmation unstructured paper (sometimes with attachment) centralized or de-centralized no standardized electronic way for request for confirmation no automatic processing possible which data must be part of the request? some MS do not react on requests (e.g. F, GR, PL) what has to be checked before giving confirmation? what’s in the case Part I is missing?  need for standardization and harmonization! Problems/bottlenecks

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 10 Directive 1999/37/EC on the registration documents for vehicles  Information exchange regarding re-registration of vehicles  Notification of re-registration (Art. 5 (2))  Request for confirmation of entitlement to re-register a vehicle (Art. 5 (2), 2 nd paragraph)  Check before re-registration (Art. 9) Different re-registration procedures in the Member States Problem definition

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 11 Member States shall assist one another in the implementation of this Directive. They may exchange information at bilateral or multilateral level in particular so as to check, before any registration of a vehicle, the latter‘s legal status, where necessary in the Member State in which it was previously registered. Such checking may in particular involve the use of an electronic network. Check before re-registration (Art. 9)

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 12 Functionality of checking a vehicle before its re-registration, especially its legal status (e. g. stolen, scrapped) is implemented in EUCARIS (vehicle request and response message) Not all MS are using EUCARIS (yet) Some MS send requests manually and unstructured (paper, fax, ) No automatic processing possible  Promote the use of EUCARIS Problems/bottlenecks

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 13 Action plan/Objectives Overview/inventory on the re-registration procedures and the implementation of the information exchange according to Directive 1999/37/EC in the different MS Standardization of the information exchange according to1999/37/EC Best practice guidelines (BPG) for re-registering vehicles and implementation of Directive 1999/37/EC in consideration of “Commission interpretative communication on procedures for the registration of motor vehicles originating in another Member State” (2007/C 68/04) Recommendations for adjustments/changes of Directive 1999/37/EC

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 14 Activities First Meeting of Topic Group II on 26/02/2010 in Hamburg (DE)  11 EReg Member States were present  Current state of affairs on re-registration  Common understanding of the problem  Overview on the situation in the MS  Discussion of the problems and possible solutions  Outcome/results  Directive 1999/37/EC needs adjustment/concretization especially concerning the information exchange  Need for extension of EUCARIS for exchanging notifications of re-registration  Not only focussing on the information exchange aspects but also on the re-registration procedures in the MS  Commission should be involved in the Topic Group

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 15 Activities Second Meeting of Topic Group II on 10/03/2011 in Hamburg (DE)  12 EReg Member States and EC (Mr Nissler) were present  Update of current state of affairs on re-registration in the MS  Actual developments and initiatives by the EC  Amendments of Annex 1 of Directive 1999/37/EC  Strategic initiative on vehicle registration  Part of the “Single Market Act”  Simplification of the formalities and conditions for the registration of cars previously registered in another MS  Public consultation ( Press Release of 03 March 2011 (IP/11/252))  More: see presentation by Mrs Robayna-Alfonso  New Functionalities for information exchange concerning re- registration in EUCARIS (notifications)  Further steps and work of the Topic Group

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 16 Results (so far) Common understanding of the problems Drafting an overview document on re-registration  inventory on current state of affairs in the MS concerning information exchange on re-registration EC will incorporate information exchange specifications in the Directive Draft proposal (of NL) to change Directive 1999/37/EC (Part I of registration document) Topic Group will prepare a reaction to the public consultation about the EU/EC initiative on vehicle re-registration Extension of EUCARIS for exchanging notifications on re-registered vehicles is finished  Part of EUCARIS release 6.0  Functionalities based on requirements worked out by Topic Group  Pilot between RDW and KBA to use this functionality

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 17 EUCARIS - notification of re-registration (EUCARIS WebClient)

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 18 EUCARIS - notification of re-registration (automated upload)

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 19 EUCARIS - notification of re-registration (automated download)

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 20 Next steps Finalizing the overview document on re-registration and sending this document to the EReg members and also to the EC with additional remarks on MS that do not send notifications Finalizing input of Topic Group to the EC public consultation Starting the pilot between RDW and KBA for exchanging notifications via EUCARIS (release 6.0) Organizing a special meeting (BE) about the “Commission interpretative communication on procedures for the registration of motor vehicles originating in another Member State” (2007/C 68/04) Plan and prepare a third meeting of the Topic Group (autumn 2011) Drafting the final report of Topic Group II Presenting the final report at the EReg Annual Conference 2012

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 21 More Information ? Available at the EReg website (internal part) under Topic Group II  Minutes of the meetings  Presentations held on the meetings  In the future: overview document

© Kraftfahrt-Bundesamt, all rights reserved. Stand: , Folie 22 Thank you for your attention ! Questions ?