© Paradigm Publishing, Inc. 1

2 Word 2013 Level 1 Unit 1 Editing and Formatting Documents Chapter 2 Formatting Characters and Paragraphs

© Paradigm Publishing, Inc. 3 Formatting Characters and Paragraphs  Change Fonts Change Fonts  Apply Styles from a Style Set Apply Styles from a Style Set  CHECKPOINT 1 CHECKPOINT 1  Apply a Theme Apply a Theme  Change Paragraph Alignment Change Paragraph Alignment  Indent Text in Paragraphs Indent Text in Paragraphs  Space Before and After Paragraphs Space Before and After Paragraphs  Repeat the Last Action Repeat the Last Action  Format with Format Painter Format with Format Painter  Change Line Spacing Change Line Spacing  Reveal Formatting Reveal Formatting  CHECKPOINT 2 CHECKPOINT 2 Quick Links to Presentation Contents

© Paradigm Publishing, Inc. 4 Change Fonts Font Font Size Increase Font Size Decrease Font Size Change Case Clear All Formatting Font Color Text Highlight Color Text Effects and Typography Superscript Subscript Strikethrough Underline Italic Bold

© Paradigm Publishing, Inc. 5 Change Fonts - continued  A typeface is a set of characters with a common design and shape and can be decorative or plain and either monospaced or proportional.  Proportional typefaces are divided into two main categories: serif and sans serif. Serif TypefacesSans Serif TypefacesMonospaced Typefaces Cambria Calibri Consolas ConstantiaCandara Courier New Times New Roman Corbel Lucida Console Bookman Old Style ArialMS Gothic

© Paradigm Publishing, Inc. 6 Change Fonts - continued  A font consists of three elements—typeface, type size, and typestyle.  Word refers to typeface as font.  Type size is generally set in proportional size.  Within a typeface, characters may have a varying style.

© Paradigm Publishing, Inc. 7 Change Fonts - continued To change the font: 1.Select text. 2.Click Font button arrow. 3.Scroll down Font drop- down gallery. 4.Click desired font. Font button arrow

© Paradigm Publishing, Inc. 8 Change Fonts - continued To change the font size: 1.Select text. 2.Click Font Size button arrow. 3.Click desired size at drop- down gallery. Font Size button arrow

© Paradigm Publishing, Inc. 9 Change Fonts - continued To change the font size using the Increase Font Size or Decrease Font Size buttons: 1.Select text. 2.Click Increase Font Size button or Decrease Font Size button in Font group. Increase Font Size button Decrease Font Size button

© Paradigm Publishing, Inc. 10 Change Fonts - continued To apply a typestyle as you type: 1.Click typestyle button(s) in Font group. 2.Type text. 3.Turn off each typestyle by clicking button clicked to turn it on. typestyle buttons

© Paradigm Publishing, Inc. 11 Change Fonts - continued To change the underlining: 1.Select underlined text. 2.Click Underline button arrow. 3.Click desired underline option. Underline button arrow

© Paradigm Publishing, Inc. 12 Change Fonts - continued To change the underlining color: 1.Select underlined text. 2.Click Underline button arrow. 3.Point to Underline Color option. 4.Click desired color. Underline Color option

© Paradigm Publishing, Inc. 13 Change Fonts - continued To clear the formatting of text: 1.Select text. 2.Click Clear Formatting button. Clear Formatting button

© Paradigm Publishing, Inc. 14 Change Fonts - continued To change the case of text: 1.Select text. 2.Click Change Case button. 3.Click desired option at drop-down list. Change Case button

© Paradigm Publishing, Inc. 15 Change Fonts - continued To strike through text: 1.Select text. 2.Click Strikethrough button. Strikethrough button

© Paradigm Publishing, Inc. 16 Change Fonts - continued To create text that is lowered slightly below the text line: 1.Select text. 2.Click Subscript button. Subscript button

© Paradigm Publishing, Inc. 17 Change Fonts - continued To create text that is raised slightly above the text line: 1.Select text. 2.Click Superscript button. Superscript button

© Paradigm Publishing, Inc. 18 Change Fonts - continued To apply a text effect: 1.Select text. 2.Click Text Effects and Typography button. 3.Click desired option at drop- down gallery. Text Effects and Typography button

© Paradigm Publishing, Inc. 19 Change Fonts - continued To highlight text: 1.Click Text Highlight Color button arrow. 2.Click desired color at drop-down palette. 3.Select desired text. Text Highlight Color button arrow

© Paradigm Publishing, Inc. 20 Change Fonts - continued To change the font color: 1.Select text. 2.Click Font Color button arrow. 3.Click desired color at drop- down gallery. Font Color button arrow

© Paradigm Publishing, Inc. 21 Change Fonts - continued Font Group ButtonKeyboard Shortcut FontCtrl + Shift + F Font SizeCtrl + Shift + P Increase Font SizeCtrl + Shift + > Decrease Font SizeCtrl + Shift + < BoldCtrl + B ItalicCtrl + I UnderlineCtrl + U SubscriptCtrl + = SuperscriptCtrl + Shift + + Change CaseShift + F3

© Paradigm Publishing, Inc. 22 Change Fonts - continued To format with the Mini toolbar: 1.Select text. 2.Click desired button on Mini toolbar. Mini toolbar

© Paradigm Publishing, Inc. 23 Change Fonts - continued To change font at the Font Dialog box: 1.Select text if necessary. 2.Click Font group dialog box launcher. continues on next slide… Font group dialog box launcher

© Paradigm Publishing, Inc. 24 Change Fonts - continued 3.Choose desired options at dialog box. 4.Click OK. Font dialog box

© Paradigm Publishing, Inc. 25 Apply Styles from a Style Set To apply a style: 1.Position insertion point in desired text or paragraph of text. 2.Click More button in Styles group. 3.Click desired style. Styles group

© Paradigm Publishing, Inc. 26 Apply Styles from a Style Set - continued To apply the No Spacing style: 1.Position insertion point in desired paragraph of text. 2.Click No Spacing style. No Spacing style

© Paradigm Publishing, Inc. 27 Apply Styles from a Style Set - continued To change the style set: 1.Click DESIGN tab. 2.Click desired style thumbnail. Document Formatting group

© Paradigm Publishing, Inc. 28 1)This is a small line at the end of a character stroke. a.strike b.silo c.serif d.stet 1)This is a small line at the end of a character stroke. a.strike b.silo c.serif d.stet 3)Use this button to create text that is lowered slightly below the line. a.Superscript b.Subscript c.Increase Font Size d.Decrease Font Size 3)Use this button to create text that is lowered slightly below the line. a.Superscript b.Subscript c.Increase Font Size d.Decrease Font Size 2)You can change the case of selected text with this keyboard shortcut. a.Shift + F1 b.Shift + F3 c.Ctrl + F1 d.Ctrl + F3 2)You can change the case of selected text with this keyboard shortcut. a.Shift + F1 b.Shift + F3 c.Ctrl + F1 d.Ctrl + F3 4)Click this style to remove the default formatting as well as any character formatting. a.No Formatting b.No Spacing c.Remove Formatting d.Remove Spacing 4)Click this style to remove the default formatting as well as any character formatting. a.No Formatting b.No Spacing c.Remove Formatting d.Remove Spacing Next Question Next Slide Answer

© Paradigm Publishing, Inc. 29 Apply a Theme To apply a theme: 1.Click DESIGN tab. 2.Click Themes button. 3.Click desired theme. Themes button

© Paradigm Publishing, Inc. 30 Apply a Theme - continued To change the theme color: 1.Click DESIGN tab. 2.Click Colors button. 3.Click desired theme color option. Theme Colors button

© Paradigm Publishing, Inc. 31 Apply a Theme - continued To change the theme fonts: 1.Click DESIGN tab. 2.Click Fonts button. 3.Click desired theme fonts option. Theme Fonts button

© Paradigm Publishing, Inc. 32 Apply a Theme - continued To change the theme effect: 1.Click DESIGN tab. 2.Click Theme Effects button. 3.Click desired theme effect option. Theme Effects button

© Paradigm Publishing, Inc. 33 Apply a Theme - continued To change the paragraph spacing: 1.Click DESIGN tab. 2.Click Paragraph Spacing button. 3.Click desired paragraph spacing option. Paragraph Spacing button

© Paradigm Publishing, Inc. 34 Change Paragraph Alignment To align textParagraph Group Button Keyboard Shortcut At the left marginCtrl + L Between marginsCtrl + E At the right marginCtrl + R At the left and right margins Ctrl + J

© Paradigm Publishing, Inc. 35 Change Paragraph Alignment - continued  You can change the alignment of text in paragraphs before you type the text or you can change the alignment of existing text. If you change the alignment before typing text, the alignment formatting is inserted in the paragraph mark.  To return paragraph alignment to the default (left- aligned), click the Align Left button in the Paragraph group.

© Paradigm Publishing, Inc. 36 Change Paragraph Alignment - continued To display nonprinting formatting symbols: 1.Click Show/Hide ¶ button. Show/Hide ¶ button

© Paradigm Publishing, Inc. 37 To change paragraph alignment at the Paragraph dialog box: Click desired alignment button in Paragraph group on HOME tab. OR 1. Click Paragraph group dialog box launcher. continues on next slide… Change Paragraph Alignment - continued Paragraph group dialog box launcher

© Paradigm Publishing, Inc. 38 Change Paragraph Alignment - continued 2.Click Alignment option box arrow. 3.Click desired alignment. 4.Click OK. Alignment option down-pointing arrow

© Paradigm Publishing, Inc. 39 Indent Text in Paragraphs Right Indent Marker Hanging Indent Marker Left Indent Marker Alignment Button First Line Indent Marker

© Paradigm Publishing, Inc. 40 Indent Text in Paragraphs - continued continues on next slide… IndentMethods for Indenting First line of paragraph Press the Tab key. Display Paragraph dialog box, click the down- pointing arrow to the right of the Special list box, click First line, and then click OK. Drag the First Line Indent marker on the horizontal ruler. Click the Alignment button located left of the horizontal ruler until the First Line Indent button displays, and then click on the horizontal ruler at the desired location.

© Paradigm Publishing, Inc. 41 Indent Text in Paragraphs - continued continues on next slide… IndentMethods for Indenting Text from left margin Click the Increase Indent button in the Paragraph group on the HOME tab to increase the indent or click the Decrease Indent button to decrease the indent. Insert a measurement in the Indent Left measurement button in the Paragraph group on the PAGE LAYOUT tab. Press Ctrl + M to increase the indent or press Ctrl + Shift + M to decrease the indent. Display the Paragraph dialog box, type the desired indent measurement in the Left measurement box, and then click OK. Drag the left indent marker on the horizontal ruler.

© Paradigm Publishing, Inc. 42 Indent Text in Paragraphs - continued continues on next slide… IndentMethods for Indenting Text from right margin Insert a measurement in the Indent Right measurement box in the Paragraph group on the PAGE LAYOUT tab. Display the Paragraph dialog box, type the desired indent measurement in the Right measurement box, and then click OK. Drag the right indent marker on the horizontal ruler.

© Paradigm Publishing, Inc. 43 Indent Text in Paragraphs - continued continues on next slide… IndentMethods for Indenting All lines of text except the first (called a hanging indent) Press Ctrl + T. (Press Ctrl + Shift + T to remove hanging indent.) Display the Paragraph dialog box, click the down- pointing arrow to the right of the Special list box, click Hanging, and then click OK. Click the Alignment button located at the left side of the horizontal ruler until the Hanging Indent button displays and then click the horizontal ruler at the desired location.

© Paradigm Publishing, Inc. 44 Indent Text in Paragraphs - continued IndentMethods for Indenting Text from both left and right margins Display the Paragraph dialog box, type the desired indent measurement in the Left measurement box, type the desired measurement in the Right measurement box, and then click OK. Insert a measurement in the Indent Right and Indent Left measurement buttons in the Paragraph group on the PAGE LAYOUT tab. Drag the left indent marker on the horizontal ruler; then drag the right indent marker on the horizontal ruler.

© Paradigm Publishing, Inc. 45 Space Before and After Paragraphs To change spacing before or after a paragraph: 1.Click PAGE LAYOUT tab. 2.Select desired measurement in Spacing Before and/or Spacing After measurement boxes. Spacing Before measurement box Spacing After measurement box

© Paradigm Publishing, Inc. 46 Space Before and After Paragraphs - continued  Spacing before or after a paragraph is part of the paragraph and will be moved, copied, or deleted with the paragraph.  Spacing before or after paragraphs is added in points, and a vertical inch contains approximately 72 points.

© Paradigm Publishing, Inc. 47 Repeat the Last Action  If you apply formatting to text and then want to apply the same formatting to other text in the document, consider using the Repeat command.

© Paradigm Publishing, Inc. 48 Format with Format Painter To format with the Format Painter: 1.Format text. 2.Double-click Format Painter button. 3.Select text. 4.Click Format Painter button. Format Painter button

© Paradigm Publishing, Inc. 49 Change Line Spacing PressTo change line spacing to Ctrl + 1single spacing Ctrl + 2double spacing Ctrl line spacing

© Paradigm Publishing, Inc. 50 Change Line Spacing - continued To change line spacing using the Line and Paragraph Spacing button: 1.Click Line and Paragraph Spacing button in Paragraph group. 2.Click desired option at drop- down list. Line and Paragraph Spacing button

© Paradigm Publishing, Inc. 51 Change Line Spacing - continued To change line spacing at the Paragraph dialog box: 1.Click Paragraph group dialog box launcher. 2.Click Line Spacing option box arrow. 3.Click desired line spacing option. 4.Click OK. Line Spacing option down-pointing arrow

© Paradigm Publishing, Inc. 52 Reveal Formatting Reveal Formatting task pane

© Paradigm Publishing, Inc. 53 Reveal Formatting - continued To compare formatting: 1.Press Shift + F1 to display Reveal Formatting task pane. 2.Click or select text. 3.Click Compare to another selection check box. 4.Click or select text. Compare to another selection check box

© Paradigm Publishing, Inc. 54 1)This is a set of formatting choices that include colors, fonts, and effects. a.styles b.fonts c.effects d.themes 1)This is a set of formatting choices that include colors, fonts, and effects. a.styles b.fonts c.effects d.themes 3)This is the default spacing after a paragraph. a.1 point b.5 points c.8 points d.10 points 3)This is the default spacing after a paragraph. a.1 point b.5 points c.8 points d.10 points 2)This is the default line spacing setting. a.1 b.1.10 c.1.08 d.1.5 2)This is the default line spacing setting. a.1 b.1.10 c.1.08 d.1.5 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 Next Question Next Slide Answer

© Paradigm Publishing, Inc. 55 Change the font and font effects Format selected text with buttons on the Mini toolbar Apply styles from style sets Apply themes Change the alignment of text in paragraphs Indent text in paragraphs Increase and decrease spacing before and after paragraphs Repeat the last action Automate formatting with Format Painter Change line spacing in a document Reveal and compare formatting Summary of Presentation Concepts Formatting Characters and Paragraphs