PRONI Records Management Conference 16/06/2004 EDRMS Lessons Learned – Public Record Office of Northern Ireland Zoë A. Smyth

PRONI Records Management Conference 16/06/2004 Lessons Learned 1. Implementing the ‘Corporate’ File Plan 2. Training Senior Management – Chief Executive 3. Closing the paper file registry system – interim measures & hybrid systems 4. Records Management Guidance 16/06/2004 Zoë Smyth, PRONI Zoë A. Smyth

PRONI Records Management Conference 16/06/2004 Lessons Learned Implementing the ‘Corporate’ File Plan What have we learnt? 1. Most difficult part to develop 2. Process of Communication 3. Must reflect your organisation’s business activities 4. Must be available to staff on going live with software 16/06/2004 Zoë Smyth, PRONI Zoë A. Smyth

PRONI Records Management Conference 16/06/2004 Lessons Learned Training Senior Management – Chief Executive What have we learnt? Understanding of the entire file plan One to one training/meetings Strategic Management Specific training – searching Email management External organisations Workflow processes 16/06/2004 Zoë Smyth, PRONI Zoë A. Smyth

PRONI Records Management Conference 16/06/2004 Lessons Learned Closing the paper file registry system – interim measures & hybrid systems What have we learnt? Trust in the new approach Don’t map old and new classifications Registry files need to be closed in a controlled manner and reviewed Taking away ‘alternative’ options 16/06/2004 Zoë Smyth, PRONI Zoë A. Smyth

PRONI Records Management Conference 16/06/2004 Lessons Learned Records Management Guidance What have we learnt? Records Management profile has been raised New and relevant guidance is required ‘Lessons learned’ 16/06/2004 Zoë Smyth, PRONI Zoë A. Smyth

Contact details Zoë A. Smyth Tel: 028 90 255916 email: zoe.smyth@dcalni.gov.uk 16/06/2004 Zoë Smyth, PRONI