The Mountain West Digital Library A multi-site, statewide resource by the Utah Academic Library Consortium

Presenters Kenning Arlitsch Head of Digital Technologies J. Willard Marriott Library University of Utah Salt Lake City, UT (801) Greg Zick President DiMeMa Inc. 100 W. Harrison STE N480 Seattle, WA (206) x202

MWDL Presentation Outline Vision and Goals Organization Participants Metadata Technology Examples Summary

Vision of the MWDL Provide digital access to the unique special collections material in the states of Utah and Nevada Cooperate and collaborate Academic libraries Public libraries Museums Historical Societies

Goals of the MWDL Access through a single web site Distributed digitization sites Regional centers as scanning/hosting sites Distributed servers with cross collection sharing Collaborate, share best practices Core metadata fields agreement Shared vocabularies Performance/Scalability Self-sustaining Regional centers supported by contract scanning

Requirements and Methods Requirements: Support large and small institutions Retain local control and ownership/identity Use local expertise Methods: Coordinate digital collection construction Create sustainable model Develop technology for automated aggregation

Utah Academic Library Consortium Members 13 colleges and universities in Utah 7 colleges and universities in Nevada Total of 25 libraries MWDL proposal submitted January 2002 Based on pilot project between UU/USHS Proposed four regional digitization centers Funded startup costs High-end flatbed scanners (2 Creo-Scitex Jazz+) CONTENTdm licenses (2 were already in place) Temporary part-time scanning technicians

Additional Funding Library Services and Technology Act Federal funds administered by State Library LSTA Council supportive of MWDL Fund clients’ digitization proposals  Pays some scanning at regional centers Fund some hardware for centers

Participants - Regional Centers University of Utah (Salt Lake City) Brigham Young University (Provo) Utah State University (Logan) Southern Utah University (Cedar City) Nevada to come online in 2003 UNLV, UN-Reno

Participants - Partner Institutions Utah State Historical Society Murray City Public Library Uintah County Library University of Utah Fine Arts Museum UU Center for Teaching and Learning Excellence UU Undergraduate Research Opportunities Program BYU Fine Arts Museum Delta City Library Great Basin Association Topaz Internment Camp Museum Westminster College Snow College UU Eccles Health Sciences Library

Regional Center & Partner Roles Regional Digitization Centers Scan materials for clients for a fee Return high and low-resolution files Manage long-term storage for high-resolution files Provide software, training, and support Maintain CONTENTdm servers Create their own digital collections Partners Import files and add metadata in Acquisition Station software Upload files to Centers’ CONTENTdm servers Create their own websites that query database  Retain identity and ownership of materials

Core Metadata fields Cooperated with Western Trails project Colorado, Wyoming, Nebraska, Kansas Western States Dublin Core Metadata Element Set Version 1.1

MWDL Technology CONTENTdm Software Suite for Digital Media Management CONTENTdm Multi-Site Server

What is CONTENTdm? A complete digital content management system Capture, index, store, query, display Full Resolution Manager Specifically designed for digitizing collections Images, Documents, Postcards, Monographs, Newspapers etc. Designed with collaborative input Librarians and information professionals

CONTENTdm - Solution Designed for large archives of digital assets Provides text-indexed digital media storage and access Searches databases of millions of objects and identifies desired items in under one second Enables growth from tens of objects to millions

CONTENTdm - Solution ROBUST: Built on Web and Internet standards  XML, Dublin Core, etc. Designed to be extensible  multiple clients for multiple uses Customizable Web interfaces for multiple views Web-based searching and database building tools GUI enables easy capture, index, and storage of items

CONTENTdm - Solution Supports multiple collections Individual ownership and definition of collections Individual metadata for each collection Search multiple collections Integrate into larger digital repository at the same time Provides distributed access for collection acquisition and maintenance Encourages collaboration w/ multiple distributed acquisition stations

CONTENTdm - Product Elements CONTENTdm Software Suite consists of 1. Server (Windows, Linux, Unix) 2. Acquisition Station software (Windows) (up to 50) 3. Client software 4. Query Building Tool Collections reside on the server Items added through Acquisition Stations Installed at multiple remote locations for collaboration Collections on the server may be searched via the Web Standard Web browser-based Client Unlimited number of users unless you choose to restrict access

CONTENTdm - Product Elements Server Windows (2000, NT) Unix (Linux, Solaris) Server Windows (2000, NT) Unix (Linux, Solaris) Administration Tools Administration Tools Web Client Browser (HTML) Client Browser (HTML) Custom Web Interfaces Custom Web Interfaces Capture Administer Acquisition Station Acquisition Station COE Client (Java) COE Client (Java) Organize Index Display Query Web

CONTENTdm - Product Elements Distributed Capture Metadata entry Organization Acquisition Station (1st floor) Acquisition Station (Other building or country) Acquisition Station (5th floor) CONTENTdm Server CONTENTdm Server

CONTENTdm - Product Elements Distributed Collection Management Item server Shared Central Searching Multiple Collection Views Local or global Web based CONTENTdm Server CONTENTdm Server CONTENTdm Server CONTENTdm Server CONTENTdm Server CONTENTdm Server CONTENTdm Server CONTENTdm Server MWDL MSS

CONTENTdm - Process Building the collections: Acquisition Station Capture, index, organize, upload to server Searching and displaying: Client Browse, search, My Favorites Multiple views with custom Web interfaces: QBT Collection management: Browser-based administration

Multi-Site Server Process Designate collections to be included Harvest and Build Index Implement one or more custom Web interfaces: QBT Collection management – local Collection access global Harvesting initiated at central site and transparent to local sites

Multi-Site Server Collection management – local Collection access global Scripted and time stamped metadata harvest Harvest only metadata not items Very fast search Minimal machine requirements Items served from local sites Robust, no single point of failure Multiple Web sites for collections Local identity Global recognition

MSS and CONTENTdm CONTENTdm will be OAI compatible next release MSS uses OAI functions Dublin Core Time stamp MSS is not an OAI harvester, only used for multiple CONTENTdm servers CONTENTdm or MSS can be OAI repository

Searching the Multi-Site Server

Sample digital collections Sanborn Fire Insurance Maps Frank Lloyd Wright Wasmuth Portfolio Shipler Commercial Photographers Digital Newspapers

Searching the Multi-Site Server

Summary of the MWDL 4 Regional digitization centers Each run CONTENTdm server 12 partners and growing 52 collections, 79,000 items (September) Photographs, maps, books, documents, newspapers Support for all cultural/educational institutions, large and small Multi-Site Server at UU harvests metadata and provides single search website Economically sustainable Collaborative, cooperative

Future Steps Nevada online in 2003 Marketing to increase collections and clients Digitize 100,000 newspaper pages by September (grant-funded)