MarcEdit Basics and Beyond By Mary Aycock Head, Catalog Department Missouri University of Science and Technology MOBIUS 2012 Conference

MarcEdit's Many Powers MarcEdit is a FREE program that allows you to: Preview and edit MARC records outside ILS Create spreadsheets of fields from MARC records Crosswalk records (from MARCXML to MARC or other metadata schemes) Create MARC records from spreadsheet data Jumping place to learn about regular expressions, etc. and much more!  Desire to experiment and puzzle it out

Why MarcEdit? Empowering in current climate (record loads, different metadata schemes) to know possible options MOBIUS staff very helpful, but have limited time and resources also Origin: Program conceived in 2000 by Terry Reese, Oregon State University Updates pushed out regularly to enhance and for bug fixes

Presentation objectives Overview of MarcEdit's functionality Demonstration of selected features Based on a real record set (with some modifications) Using MARC Encourage learning/use of program Pre-conference training at Missouri Library Association Conference

MARC in raw form

MarcBreaker Converts MARC file into text-based file (.mrk) Process not intuitive at first glance Advantage: No need to alter original file Disadvantage: Have to convert file back into MARC

MarcBreaker Demo 1.Select MARC Tools 2. Browse & find MARC file (may not have suffix “.mrc”) 3.Output file name (usually same name with “.mrk” suffix) 4.Execute 5.Will display # of records 6.Select Edit Records to Open in MarcEditor

MarcBreaker

Edit Features, Basic Find (Ctrl-F) Simple find (in page) Find All Replace (Ctrl-R) One at a time or replace all (if you're feeling lucky!) Remember: Special Undo is your friend Can use regular expressions (advanced)

Find All Demo: Viewing 856

Replace All Demo: Editing 856

Edit Features ( Under Tools --> ) Add/Delete field Copy Field Data Edit Indicators Edit Subfield Data Swap Fields

Add/Delete field: Removing 538 Many paths up the Mountain: Could have also used Replace.

Swap Fields: Moving 505 to 856

Edit Subfield: Deleting invalid one Computer network resources not used correctly: “Use as a topical subdivision under subjects for works on computer network resources available for research on those subjects.”

Correcting punctuation using Regular Expression (RegEx) Regular Expressions can target specific patterns and replace/add strings (punctuation in this case):

Edit Subfield: Adding GMD to 245 (featuring special syntax) Using [a,p,^c] for subfield:

Other features Change Case (HELPFUL FOR UPPERCASE): Edit → Edit Shortcuts → Change Case Find Missing Field Edit → Edit Shortcuts → Field Edits → Find Records Missing Field (Example: 655) Record Deduplication Tools → Record Deduplication Manage Tasks Tools → Manage Tasks Handy if you have repeated loads with consistent changes

Generating Record Identifiers Generate Control Numbers (such as 001) Tools → Generate Control Numbers

Generating Call Numbers Tools → Generate Call Numbers

When you're done with the File Compile back into MARC File → Compile File into MARC Better to keep track of all the steps you have done, especially if this will be a periodic load Recommend not to save under original filename, but create an edited one

Reports in MarcEditor Field Count Report Reports-->Field Count Shows # of records Can export data

Reports in MarcEditor Material Type Report From the 008

Reports in MarcEditor MARCValidator Report (For advanced users: can edit the validation file in marcrules.txt)

Creating a tab delimited file Often there are reasons NOT to look at entire record, such as: You just want to check a few fields Ability to use the sorting capability of spreadsheets You are sending record data to other departments You need to batchload records in OCLC

Tab delimited file example Tools → Export Tab Delimited Records Select File Paths Select MARC or MARK file in first box Name your text file in next box Select field delimiter (this is what will separate each field: will usually select comma) Select in field delimiter: Defaults to semicolon

Tab delimited file, cont. Select field and click add Preferable to select subfield Can delete field from list Click “Export” when finished

Viewing in a Spreadsheet

Creating MARC file from non- MARC file Example: OCLC sent a spreadsheet of 12,000+ records in which the holdings would be deleted in a bib reclamation project. We wanted to double-check that we indeed didn't have these. Solution: Create MARC file and ask MOBIUS to “load” them into a list, where we can use Millennium to sort, run secondary lists, etc.

Creating MARC file from non- MARC file: Process Save spreadsheet as tab-delimited text file Select MARC tools Input file: Text Output file:.mrc Select Function: MarcMaker; Then Execute Can then Break file to see MARC record

Functions/Crosswalking Vendor provided MARCXML file: Would like to convert to MARC Use same interface when “breaking” a file Select Input file Select output file Select Function (MARC21XML to MARC)

Crosswalking: The Result

Batch Process records If you have a lot of files to process, can do them all at once.

References/Resources MarcEdit homepage (to download): edit/html/index.php edit/html/index.php MarcEdit Listserv: bin/wa?A0=MARCEDIT-Lhttp://metis3.gmu.edu/cgi- bin/wa?A0=MARCEDIT-L Terry Reese's YouTube channel (video demos):