Data Provenance Community Meeting November 13, 2014

Meeting Etiquette Click on the “chat” bubble at the top of the meeting window to send a chat. 2 Please mute your phone when you are not speaking to prevent background noise. – All meetings are recorded. Please do not put your phone on hold. – Hang up and dial back in to prevent hold music. Please announce your name before speaking Use the “Chat” feature to ask questions or share comments. – Send chats to “All Participants” so they can be addressed publicly in the chat, or discussed in the meeting (as appropriate).

Agenda TopicTime Allotted Recap of 11/6 All Hands Meeting – End-to-End Workflow Discussion 5 minutes Review of Harmonization Process5 minutes Review Candidate Standards List & Identify PoCs25 minutes W3C Provenance Presentation by Satya Sahoo15 minutes Comments and Questions10 minutes

End-to-End Workflow Recap Identified possible and agreed-upon metadata and provenance related events within the workflow Updates to Workflow diagram: – Include HIE as a potential receiving system – Combine ‘extract/aggregate clinical information,’ ‘maintain clinical information,’ and ‘create exchange artifact’ when data passes through an intermediary Determined that we are trying to be agnostic as to whether the flow is a ‘pull’ or ‘push’ mechanism Need to define attestation/attest and when it should occur

Standards Development & Harmonization: Workflow Outputs  Validate candidate standards list  Map UCR to candidate standards  Analyze mapped standards per HITSC criteria to narrow down any conflicting standards resulting from the UCR- Standards mapping  Perform technical feasibility of analysis  Review with community Use Case Requirements Crosswalk  Develop gap mitigation plan  Perform current state workflow analyses  Draft Solution diagram/matrices  Validate solution plan  Confirm data model approach  Modify/harmonize existing standard(s) to produce final standards  Achieve community consensus or agreement Final standards  Using final standards, develop Implementation Guide document  Document IG Conformance Statements in RTM  Develop Examples to inform implementers  Validate examples  Achieve community consensus or agreement Implementation Guide  Survey SDO or standards organization options  Select balloting approach  Align timeline with ballot cycles  Submit documents informing SDO of intent to ballot  Submit content to SDO  Conduct balloting cycle & reconciliation per SDO guidelines Balloted standards Evaluate Standards Plan for Solution and Final standards Develop Implementation Guide Potential SDO Balloting 6

DPROV Harmonization Timeline 7 Today Standards Evaluation Solution Planning IG Development DPROV Harm Launch Standards Analysis & Assessment Solution Planning Create IG Template Introduction Implementation Approach Suggested Enhancements End-to-End Review 12/1 - 1/9 10/23 – 12/12 12/15 - 1/5 1/8 - 1/22 1/12 - 2/12 2/12 - 2/19 2/19 – 3/5

Key Tasks and Work Outputs 1.HITSC Evaluation – Quantitative analysis of Candidate Standards List 2.UCR Crosswalk – Qualitative evaluation of Candidate Standards List – Sub-workgroup meetings to determine EHR Functional Model and Vocabulary Standards – Mitigate any gaps within existing standards 3.Solution Planning – Final layered solution of standards across all standards categories and requirements used for implementation guidance 4.Final Deliverable: Implementation Guide

Candidate Standards List S&I Support Staff gathers list of initial standards within the Candidate Standards List and the community further narrows down the standards Standard One worksheet per Standards Category (4 total) Standard Standards Development Organization Description Reference Links Notes Note: This is a snapshot, not the comprehensive Candidate Standards List Standards EvaluationUCR MappingSolution PlanIG Development

Candidate Standards Review Note- Below artifact will be reviewed within the separate Candidate Standards List document: I.Introduce and review the following: 1.Purpose of document 2.Content & Structure Standards 3.Terminology & Code Values 4.Point of Contact Assignments Click the icon to open the Excel file

Wiki Overview Data Provenance Standards and Harmonization page: – ion+and+Standards ion+and+Standards – Comments are due by EOD on the Wednesday preceding the Thursday All Hands call

Next Steps Review: Candidate Standards and Workflow Analysis Next Meeting is Thursday, November 20 th from 2:30pm - 3:30pm EST Reminder: All Data Provenance Integration Announcements, Meeting Schedules, Agendas, Minutes, Reference Materials, Harmonization materials, Use Case, Project Charter and general information will be posted on the DPROV Wiki page –

Support Team and Questions Please feel free to reach out to any member of the Data Provenance Support Team: Initiative Coordinator: Johnathan Coleman: OCPO Sponsor: Julie Chua: OST Sponsor: Mera Choi: Subject Matter Experts: Kathleen Conner: and Bob Yencha: Support Team: – Project Management: Jamie Parker: – Use Case Development: Atanu Sen: – Harmonization and Standards Development Support: » Alex Lowitt: » Atanu Sen: » Perri Smith: – Support: » Lynette Elliott: and Apurva Dharia: 13