Review of the Operational Procedures and Parliamentary Rules of Conduct of the EAHCP Implementing Committee Implementing Committee Edwards Aquifer HCP Program Oct. 13, 2013 presented by Darcy Alan Frownfelter Parliamentarian Implementing Committee Edwards Aquifer HCP Program General Counsel Edwards Aquifer Authority

 Overview of Operational Procedures and Parliamentary Rules of Conduct (Adopted and effective Mar. 15, 2012)  Status update Purpose of this Presentation

 Sec. 4.1Implementing Committee “The [IC] will... adopt procedures... as may be necessary to comply with the schedule in this Article [4 relating to Program Work Plans and Budget Approvals.”  Sec Organizational Meeting of the Implementing Committee “The... Implementing Committee will... adopt procedures to govern its activities.” What does the FMA say about IC procedures?

 Sec a.Voting Members of the Implementing Committee  Sec b.Nonvoting Members of the Implementing Committee  Sec Organizational Meeting of the Implementing Committee  Sec Meeting of the Implementing Committee  Sec Implementing Committee Voting  Sec Decisions Affecting an Individual Party  Sec f. Implementing Committee Decision on Nonroutine AMP Decision  Sec Voting on Decisions What specifics does the FMA say about IC procedure?

 Art. IGeneral Provisions  Art. IIDefinitions  Art. IIIThe Implementing Committee  Art. IVMeetings of the Implementing Committee  Art. VProgram Management  Art. VIFiscal Management The IC Operational Procedures

 1.01Legal Authority  1.02Purpose  1.03Applicability  1.04Construction  1.05Amendments  1.06Severability  1.07Posting on the EAA Website  1.08Effective Date Art. I – General Provisions

Art. II – Definitions

 3.01Purpose  3.02Duties  3.03Composition  3.04Voting Members  3.05Nonvoting Members  3.06Alternate Members  3.07Term of Office of Members  3.08Election of Officers  3.09Duties of Officers  3.10Vacancies, Resignations, and Removals in Member Positions Art. III – The Implementing Committee

 4.01Regular Meetings  4.02Special Meetings  4.03Emergency Meetings  4.04Meeting Location  4.05Open Meetings  4.06Notice of Meetings  4.07Meeting Agendas  4.08Consideration of Items  4.09Quorum  4.10Voting; Effect of Abstentions  4.11Action by the Implementing Committee  4.12Conduct of Meetings  4.13Minutes  4.14Video Conferencing  4.15Telephone Conferencing Art. IV – Meeting of the Implementing Committee

 5.01Official Program Offices  5.02Program Manager  5.03Assistant to the Secretary  5.04Consultants  5.05No Bond Required  5.06No Attendance at EAA Staff Meetings  5.07No Fees of Office  5.08No Reimbursement of Expenses  5.09No Contracting and Procurement  5.10No Interference in EAA Personnel Matters  5.11Compliance with the Texas Public Information Act  5.12AMP Decisions Art. V – Program Management

 6.01Comprehensive Phase I Work Plan  6.02Comprehensive Phase II Work Plan  6.03Amendments to the Comprehensive Work Plans  6.04Annual Party Work Plans and Cost Estimates  6.05Amendments to the Annual Party Work Plans and Cost Estimates  6.06Annual Program Budget  6.07Amendments to the Annual Program Budget  6.08Routine AMP Decisions Affecting the Annual Program Budget  6.09Nonroutine AMP Decisions Affecting the Annual Program Budget  6.10Monthly Financial Statements  6.11Amendments to the Budgeting Schedule  6.12Amendments to the Fund Balance Cap Art. VI – Fiscal Management

 1.01Main Motions  1.02Withdrawal of Motion  1.03Disposing of Main Motions  1.04Motions to Reconsider  1.05Motion to Rescind  1.06Rulings  1.07Subject Matter  1.08Recesses for Caucusing; Referral to Subcommittees  2.01Members of the Committee  2.02Citizens’ Participation Parliamentary Rules of Conduct

Questions? 816 Congress Ave221 North Kansas Suite 1260Suite 1700 Austin, Texas 78701El Paso, Texas fax fax w w w. k e m p s m i t h. c o m

presented by Darcy Alan Frownfelter Parliamentarian EAHCP Implementing Committee General Counsel Edwards Aquifer Authority 816 Congress Ave221 North Kansas Suite 1260Suite 1700 Austin, Texas 78701El Paso, Texas fax fax w w w. k e m p s m i t h. c o m