Sydney Region DET procurement This area of the department is responsible for procurement, policy, strategy, tenders and contracting, purchasing and provision of procurement advice and support. If you need help to navigate through this site please call the DET ICT Fleet Manager on

Sydney Region DET procurement Before You Begin Before proceeding you need to confirm that you have funds available for this purchase. This can be either through self-funding or a loan. Loans are only available to schools. A loan may only be provided when a leased copier/MFD is being replaced with a copier/MFD of equal or lower speed. Benefits Of The New Program Over the coming 12 months the Department of Education and Training Procurement anticipates savings of $35 million from the significant reduction DET Procurement achieved off the purchase cost of Imaging Devices. These savings are part of an ongoing program of centralisation and cost reduction that will realise $80 million in savings in 2008/09.

Sydney Region DET procurement IMAGING DEVICES INTERACTIVE WHITEBOARDS AND DATA PROJECTORS ooms_gpl.htm

Interactive Classrooms Connected Classroom Project, Interactive Whiteboards and Projectors Greg Sharkey Technology Adviser Sydney Region NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way Memorandum Number: DN/08/00131 Memorandum Number: DN/08/00131 Issued: 28 April 2008 INTERACTIVE WHITEBOARDS I am pleased to advise that agreements have now been finalised for the supply of Interactive Classroom Project equipment, with significant cost reductions achieved through the tendering process.

NSW Department of Education & Training NSW Public Schools – Leading the Way DN/08/00131 Memo covers – Connected Classroom Project – Discretionary Purchases of Interactive Whiteboards and Data Projectors

NSW Department of Education & Training NSW Public Schools – Leading the Way Contract Covers: Interactive Whiteboards Projectors VideoConferencing Equipment Ancillary Equipment – Speakers etc Installation

NSW Department of Education & Training NSW Public Schools – Leading the Way Interactive Whiteboards Panasonic Elite Panaboard UB-T780 – Stylus Touch – Recommended Smartboard SB680 – Finger touch – Optional Smartboard SB660 – Suitable for Small rooms

NSW Department of Education & Training NSW Public Schools – Leading the Way Panasonic Elite Panaboard UB-T780 Hardboard (PET Coated metal) Surface Stylus Touch – Requires Stylus 77” Diagonal

NSW Department of Education & Training NSW Public Schools – Leading the Way Panasonic Elite Panaboard UB-T780 Advantages Hard metal surface – not active. Digital technology means more accuracy. If surface is damaged, it can be easily replaced without replacing entire board Active Components can be easily replaced/upgraded Disadvantages Requires Stylus to operate Battery is required for stylus Can not use fingers 10 cm wide strip along left edge is unusable

NSW Department of Education & Training NSW Public Schools – Leading the Way Smartboard SB680/SB660 Soft Polyester Surface Finger Touch – Can be operated with finger or Stulus 77”/68” Diagonal

NSW Department of Education & Training NSW Public Schools – Leading the Way Smartboard SB680/SB660 Advantages Able to be controlled with fingers or stylus Stylus does not require battery Whole surface of board is able to be used More intuitive for younger users Disadvantages Surface can get dirty through use of fingers Analogue technology Because the board surface is an active component, if damage occurs, entire board would need to be replaced Active components unable to be replaced/upgraded Unable to hover or rollover

NSW Department of Education & Training NSW Public Schools – Leading the Way Projectors Sanyo PLC-XE50 Epson EMP-400W Dell 1409x

NSW Department of Education & Training NSW Public Schools – Leading the Way Dell 1409x Long throw - mounted from Ceiling 2-9m from Wall XVGA (1024 x 768) ‏ 2500 Lumens Not recommended for IWB due to glare in presenter's eyes Suitable for large wall projection or mobile projector

NSW Department of Education & Training NSW Public Schools – Leading the Way Dell 1409x Advantages Can be used as a mobile projector (if not mounted from ceiling)‏ Can be used to project onto very large wall Disadvantages Not suitable for IWB use

NSW Department of Education & Training NSW Public Schools – Leading the Way Epson EMP-400W Short Throw Projector True Wide XGA (1280 x 800 pixel) ‏ 1800 lumens Mounted 1-2m from wall – wall or ceiling mount Suitable for IWB

NSW Department of Education & Training NSW Public Schools – Leading the Way Epson EMP-400W Advantages As projector is mounted 1 m from board – reduced glare when compared to long throw. Wide screen projection Disadvantages Not Mobile Not suitable for projection on very large wall/screen More glare than ultra-short throw projectors

NSW Department of Education & Training NSW Public Schools – Leading the Way Sanyo PLC-XE50 Ultra Short throw XVGA (1024 x 768) ‏ 2000 Lumens Mounted from wall above board Recommended for IWB

NSW Department of Education & Training NSW Public Schools – Leading the Way Sanyo PLC-X50 Advantages Very little or no glare for Presenter as projector is close to board. Inbuilt anti theft alarm Less attractive to thieves Disadvantages Not Mobile Not suitable for projection on very large wall/screen

NSW Department of Education & Training NSW Public Schools – Leading the Way The Software NSW DET has negotiated for a state licence for ActivStudio 3 to be used with all IWB's. This software is used to create lesson content. Software will be available soon. CLI and Regional Curriculum Consultants will develop' flipcharts’ using this software

NSW Department of Education & Training NSW Public Schools – Leading the Way The Completed Package

NSW Department of Education & Training NSW Public Schools – Leading the Way Indicative Pricing Board + Installation only Contact Fleet Manager for quote Panaboard Smartboard (SB680) IWB$1 443$1 958 Installation$ 478 Total$1 921$2 436

NSW Department of Education & Training NSW Public Schools – Leading the Way Indicative Pricing Board, Projector, Projector Mount and Installation Contact Fleet Manager for quote Panaboard + Sanyo Panaboard + Epson Smartboard + Sanyo Smartboard + Epson IWB$ $ Projector$ 2 443$ 1 983$ 2 443$ Projector Mount $ 300$ 405$ 300$ 405 Installation$ 792 Total$ 4 978$ 4 623$ 5 493$ 5 138

NSW Department of Education & Training NSW Public Schools – Leading the Way Ordering Process Review available information on equipment and services at: – – DET Intranet: A-Z of Directorates: Information Technology: Equipment: Interactive Classrooms Contact ICT Fleet manager ( ) for answers to frequently asked questions and arrange a formal quotation on your selected products Post payment and approved quotation to IT Procurement Services Quotation will be reviewed and entered into the Smartbuy system and delivery scheduled and confirmed by the ICT Fleet Manager

NSW Department of Education & Training NSW Public Schools – Leading the Way More Information DET ICT Fleet Manager – Ph: – Fax: – Website: DET Intranet: A-Z Directorates: Information Technology: Equipment: Interactive Classroom

NSW Department of Education & Training NSW Public Schools – Leading the Way Connected Classroom Project All school will receive 1 Connected Classroom over next 3 years. – Interactive Whiteboard – Projector – Flat Screen TV – Speakers and microphones – 2 x Video Conference Cameras – Computer (Windows) – Cabinet containing all connections.

NSW Department of Education & Training NSW Public Schools – Leading the Way Requirements of room  be large enough to accommodate a full class.  Be able to be used as required by all groups in the school.  Have independent lights switches and blinds to control lights.  Be sound-proofed or at least not be affected by noises.  Have a solid front wall capable of having equipment mounted on it.  Have a back wall that has some solid section to allow mounting of a camera.  Have power and network outlets.  Have heating and ventilation.  Adequate security.

NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way

NSW Department of Education & Training NSW Public Schools – Leading the Way Questions and Answers

NSW Department of Education & Training NSW Public Schools – Leading the Way Can I purchase from another supplier? No. Refer to DG's Memos No IT Support will be provided for other brands.

NSW Department of Education & Training NSW Public Schools – Leading the Way Company X has told us they are on State Contracts. Can we buy from them? No. DET has negotiated a contract for DET Schools, TAFE, Regional and State Offices.

NSW Department of Education & Training NSW Public Schools – Leading the Way We already have boards from Brand X and wish to have them all the same Brand X are not on DET Contract and so are not available for purchase. The software chosen by DET will work on all boards and so teachers can learn the same software and share their work.

NSW Department of Education & Training NSW Public Schools – Leading the Way My P & C wishes to purchase equipment. Can they purchase from other suppliers? No. Note - No IT support will be provided to other non-DET approved equipment.

NSW Department of Education & Training NSW Public Schools – Leading the Way Can you compare the boards with Brand X Brand X is not on contract and so are not available for purchase.

NSW Department of Education & Training NSW Public Schools – Leading the Way Interwrite board uses Bluetooth while the others use Infrared. Please compare them. Pen position determined by: – Interwrite - has an active surface which uses electromagnetic grid. – Smartboard uses a soft flexible surface grid. – Panaboard uses ultrasonic and Infrared sensors Connection to computer is via USB cable. Bluetooth is an option for Smart/Interwrite, but cable is still needed for projector.

NSW Department of Education & Training NSW Public Schools – Leading the Way Can we buy outside Smartbuy if we can prove we are buying from a Govt Contract supplier and can match the price? No. – See DG’s Memo. No IT (or other) support will be provided to non-contract equipment.

NSW Department of Education & Training NSW Public Schools – Leading the Way What are the structural requirements for an Interactive Whiteboard and Projector Wall needs to be sturdy and capable of supporting weight of board/projector. Should be a structural wall. Power and network connectivity needs to be available.

NSW Department of Education & Training NSW Public Schools – Leading the Way What is provided for the Installation Costs? Installation charges include: – Unboxing – Mounting of brackets – Mounting board/projector – Configuration and testing

NSW Department of Education & Training NSW Public Schools – Leading the Way Warranty Details 4 Year on-site Warranty on all parts – Excluding bulb Service calls logged through DET IT Service Desk ( )

NSW Department of Education & Training NSW Public Schools – Leading the Way Who are the Main Suppliers? All orders made through NSW DET Fleet Manager

NSW Department of Education & Training NSW Public Schools – Leading the Way Can I bundle the package from 1 Supplier? All orders are through NSW DET Flet manager. Installation can be bundled for Projector and IWB.

NSW Department of Education & Training NSW Public Schools – Leading the Way The Dell Projector is a lot cheaper. Can I use it with an IWB? Not recommended for use with IWB. Long throw projectors are designed to be 2-9 metres from the screen. The presenter would be looking into the light when facing their class.