Chapter 4: Facility Planning

Contents Introduction Introduction Planning for Existing Facilities Planning for Existing Facilities Planning for Future Facilities Planning for Future Facilities Summary Summary

Introduction Planning is a fundamental skill required by all managers Planning is a fundamental skill required by all managers Planning involves a significant amount of time and effort Planning involves a significant amount of time and effort Planning forms a base for short-term needs and long-term vision Planning forms a base for short-term needs and long-term vision

Fundamentals of Planning Planning – a process of determining the appropriate allocation of precious resources to ensure facility success. Planning – a process of determining the appropriate allocation of precious resources to ensure facility success.Through A group of people (a gang in a room – AGIR) Authoritarian technique (one man on a mountain – OMOM)

AGIR (A gang in a room) Facility users (students, athletes, faculty) Facility users (students, athletes, faculty) Community members Community members Lawyers, architects, engineers Lawyers, architects, engineers Who would you include for a professional stadium and then a high school gym? Who would you include for a professional stadium and then a high school gym?

OMOM (One man on a mountain) One person decides everything One person decides everything What are the strengths and weaknesses of this method? What are the strengths and weaknesses of this method?

Types of Facility Planning Planning for existing facilities Planning for existing facilities What events and when What events and when Planning for future facilities Planning for future facilities If and when to build If and when to build

Planning for Existing Facilities A Manager may be involved in the facility planning process from the beginning phase to the occupancy permit. A Manager may be involved in the facility planning process from the beginning phase to the occupancy permit.

Manager’s Jobs Coordinate maintenance Coordinate maintenance Monitor concession purchases and sales Monitor concession purchases and sales Deal with various issues relating to the facility and its ancillary areas Deal with various issues relating to the facility and its ancillary areas Fiscal planning Fiscal planning Concession area Parking area

Main Responsibilities Money, personnel, and scheduling Money, personnel, and scheduling Space management Space management

Money, Personnel, and Scheduling Money (construction, business) Money (construction, business) Personnel (operational hours, events, where, what skills) Personnel (operational hours, events, where, what skills) Scheduling (games, events, number of participants. Scheduling (games, events, number of participants. Documentation. Documentation.

Space Management Growth needs (proper allocation of time and space for bookings) Growth needs (proper allocation of time and space for bookings) Move management (to free up space) Move management (to free up space) Swing space (any space available during renovations, alterations, or realignment) Swing space (any space available during renovations, alterations, or realignment) Growth space Growth space Maximizing revenue

Planning for Future Facilities Where, what, how to build Where, what, how to build To meet greatest current needs To meet greatest current needs To anticipate future needs To anticipate future needs To cause the least amount of financial harm or inconvenience To cause the least amount of financial harm or inconvenience

Planning Process The first step is to analyze existing internal and external constituents The first step is to analyze existing internal and external constituents Steps: Steps:  Conduct a feasibility study  Develop a potential budget  Organize various planning committees  Set realistic goals and objectives  Study political and financial marketplace  Bring in the right people before the project starts

Community Support Public funds require community involvement to convince the public & opponents about the need of the facility. Public funds require community involvement to convince the public & opponents about the need of the facility. Facility planners need to respect opponents who raise valid concerns. Facility planners need to respect opponents who raise valid concerns.

Creating a Planning Committee A typical committee for a college recreation center might include: A typical committee for a college recreation center might include: Administration Administration Athletic department Athletic department Faculty Faculty Recreation staff Recreation staff Students Students Off-campus constituents Off-campus constituents

Needs Assessment Internal demand (future facility users, industry-driven needs) Internal demand (future facility users, industry-driven needs) Market assessment needs (facility standards, survey results, local competition) Market assessment needs (facility standards, survey results, local competition) Demographics (age, nationality, gender, religion, race) Demographics (age, nationality, gender, religion, race)

Types of Facilities Stadiums Stadiums Arenas Arenas Gyms Gyms Community Sport Centers Community Sport Centers Sportsplexes Sportsplexes Domes Domes Other facilities: Golf courses, water parks… Other facilities: Golf courses, water parks…

Feasibility Studies Two phases Two phases Preliminary phase: preliminary Preliminary phase: preliminary Study Size and Comprehensiveness Study Size and Comprehensiveness Cost and Time Required Cost and Time Required Expanded Phase Expanded Phase Economic Impact Economic Impact

Site Planning Site selection and design Site selection and design Analysis of legal and government concerns Analysis of legal and government concerns

Others Plans Developing and Selling the Future Plan Developing and Selling the Future Plan Developing a Business Plan for a Facility Developing a Business Plan for a Facility

Financing the Facility To determine whether to purchase, build, or lease. To determine whether to purchase, build, or lease. Analysis of the cost of capital, lease terms, purchase price, the cost and political issues associated with borrowing money/leasing. Analysis of the cost of capital, lease terms, purchase price, the cost and political issues associated with borrowing money/leasing.

Summary The Planning process entails…. The Planning process entails…. examining what type of facility will meet a given need/objective and working out the justification for building or leasing. examining what type of facility will meet a given need/objective and working out the justification for building or leasing. determining what facility to build or lease and to justify the need for the facility determining what facility to build or lease and to justify the need for the facility