P2 Results Data Collection: Planning for Results National Environmental Partnership Summit New Orleans May 8, 2007

Basic Questions to Ask for Project Planning Drivers for measurement Why do you need to collect data? Why do you need to collect data? Identifying Data Which data do you want to collect? Which data do you want to collect? Data Collection Where can you find existing data? Where can you find existing data? How will you collect data? How will you collect data? Using the Data What will you do with the data? What will you do with the data? Where are the gaps in the data? Where are the gaps in the data?

Drivers for Measurement

Why do you need to collect data? EPA P2 Grant Validate P2 as a viable tool Promote P2 Promote P2 EMS or ISO14000 Legislature Reviews and Audits Recognition

Why do you need to collect data? Gain understanding “You can’t know where you’re going if you don’t know where you’ve been” “You can’t know where you’re going if you don’t know where you’ve been” Support an environmental vision/direction Comparison of performance between operations worldwide Environmental goals Sustainability reporting Recognition

Why do you need to collect data? To identify the source of risks associated with hazardous materials & wastes To show businesses & staff the effects of their practices & efforts To justify the use of program resources and to compare with other programs

Identifying Data

Which data do you want to collect? Energy Conservation Water Conservation Waste Reduction Behavioral Changes Environmental Policy Implemented Money Savings

Internship Program: Case Study Interns must determine potential reductions and savings for final report ½ billon BTU Saved - $63,000 ½ billon BTU Saved - $63,000 Insulating boiler and pipes 19,000 gallons waste water Reduced- $9,000 19,000 gallons waste water Reduced- $9,000 Nickel acetate – bath life extension Interns use NH Planning for Profits

Which data do you want to collect? Balanced Data Collection Leading – proactive metrics that predict performance or detail and action plan Leading – proactive metrics that predict performance or detail and action plan Doing – metrics associated with multi-year drivers or goals to reflect interim progress Doing – metrics associated with multi-year drivers or goals to reflect interim progress Lagging – reactive metrics that reflect performance with direct or significant impact by occurrence Lagging – reactive metrics that reflect performance with direct or significant impact by occurrence

EHS Scorecard Example – VOC Reduction Leading – Completion of a VOC Reduction Plan Doing – Track quarterly progress on plan completion Lagging – Track VOC emissions per pound of product

Which data do you want to collect? Quantities, Numbers Key Indicators SurveysComparisons Stories, quotes, examples

Numbers & Quantifiable Data Data: a small slice 17 ES Dry cleaners in King County reduced over 42,828 pounds, an ave. of 2,524lb/shop; x158 = est 401,636 lb or 200 tons of haz waste reduced. 17 ES Dry cleaners in King County reduced over 42,828 pounds, an ave. of 2,524lb/shop; x158 = est 401,636 lb or 200 tons of haz waste reduced.

Key Indicators Data EnviroStars marinas are preventing contaminants from reaching Puget Sound and local waterways: by providing sewage pumpout services, boat maintenance policies and guidance for tenants, spill prevention and absorbent pads on docks, and sponsoring on-the-water cleanups. EnviroStars dentists are reducing mercury, silver, and lead in municipal systems: by installing amalgam wastewater treatment units to capture mercury for reclamation and by switching to digital radiography instead of traditional x-ray processing. EnviroStars auto repair shops are reducing hazardous wastes: by replacing solvent-based parts cleaners with water-based systems, recharging and reusing antifreeze, and heating their facilities with recaptured waste oil.

Survey and Comparison Awareness of EnviroStars in King County

Data Collection

Where can you find existing data? Association and Trade Groups In-house reports P2 multi-media P2 multi-media Sampling results from other programs Sampling results from other programsInternet P2Rx.org P2Rx.org

In-house Sampling Data: Examples Before and After Results Marinas Marinas Water quality Medical Waste Incinerators Medical Waste Incinerators Air emission Salvage Yards Salvage Yards Monitoring well

Mercury Reduction at Hospitals: Case Study Hospitals for a Healthy Environment California Hospital Association California Hospital Association Survey on mercury at healthcare facilities grams of mercury/hospital acute care bed H2E Mercury Free Award H2E Mercury Free Award How many beds at facility How many beds at facility 200 bed facility X 90.2 grams of Hg 200 bed facility X 90.2 grams of Hg

How will you collect data? Award Applications Internship Reports Collection Events Site Visits Surveys

Collection Events: Case Study School cleanouts Pay for the disposal Pay for the disposal Manifest data Manifest data 9 schools – 4,475 pounds of waste chemicals Mercury collection Dental offices Dental offices 19 pounds of mercury waste Maple Syrup Producers Maple Syrup Producers 2.6 grams/thermometer – 14 thermometers swapped = over 36 grams collected

Where can you find existing data? Internal Sources Continuous – databases (daily, monthly, quarterly) Continuous – databases (daily, monthly, quarterly) Intermittent – survey, estimate Intermittent – survey, estimate External Sources Internet references Internet references Benchmarking – sustainability and/or environmental reports Benchmarking – sustainability and/or environmental reports

Need good measurement systems Resolution, accuracy, precision, documentation Resolution, accuracy, precision, documentation Easy input and export of data Easy input and export of data Corporate systems to collect data w/ direct data input from individual sites Minimal use of spreadsheets Collection of the right metrics/categories Allows for a change in perspective and measurement over time Allows for a change in perspective and measurement over time How will you collect data?

Data Collection Example 1 – Detailed Data Instead of collecting just waste data …collect by waste stream …collect by disposal method Instead of collecting VOCs by plant …collect them by process line …collect them by product Ability to influence change Ability to adjust metric outcomes

Data Collection Example 2 – Definitions are critical Data collection worldwide Change the definition of “waste” Change the definition of “waste” Collected data from US, Europe, Asia, Latin America, Canada, Australia Collected data from US, Europe, Asia, Latin America, Canada, Australia All had different definitions and environmental trends All had different definitions and environmental trends Waste-to-Energy vs. Landfill Recycling vs. Reuse Units (Metric vs. SI) Accommodated differences to meet common goal Accommodated differences to meet common goal

Vendors, suppliers Similar programs Other Agencies Trade organizations Where can you find existing data?

Agencies & Similar Programs YearPopulationFTEBudget # of Estars King19951,774, field staff $30k350 Snohomish , Discon’t ’03 56 Kitsap ,000.6$18k79 Whatcom ,200 special prj $11k15 Pierce ,0000.5$9k113 Jefferson200126,6000.2<$1k7

In the field - documents and observation Interviews and surveys Evaluation forms, reports How will you collect data?

Example of EStars renewal form How will you collect data?

Field database screen shot How will you collect data?

Using the Data

What will you do with the data? Store in spreadsheets Other databases Other databases Graph for publications Re-evaluate project Is the project meeting the desired outcome? Is the project meeting the desired outcome?

Where are the gaps in the data? Consumer habits and purchasing Environmental Preferable Purchasing Environmental Preferable Purchasing Publication Use and Outcome Did they read it? Did they read it? Did they make a change at their facility? Did they make a change at their facility?

What will you do with the data? Reflect on metric performance Quarterly / Annually Quarterly / Annually Don’t be afraid to change the measurement indicator to meet a desired objective Don’t be afraid to change the measurement indicator to meet a desired objective Communicate metric performance Internal stakeholders to drive change Internal stakeholders to drive change External stakeholders to provide transparency, integrity, credibility, respect, trust External stakeholders to provide transparency, integrity, credibility, respect, trust

Where are the gaps in the data? Linking environmental performance with business performance True cost of waste True cost of waste $$ - current value and performance $$ - current value and performance Linking “owning” division and “effective” division performance (who makes it vs. who designs/sells it) Linking “owning” division and “effective” division performance (who makes it vs. who designs/sells it)

Environmental Metric Evolution 1975: Pollution Prevention Pays # of projects, $$ saved lbs pollutants 1970s1980s1990s2000s2010s 1987: Reduction from Baseline lbs pollutants 1999: Indexed Reduction from Baseline lbs pollutants/lbs production lbs pollutants/$$ net sales 2005: Proactive/Targeted Metrics Product-specific metrics Total cost/value metrics

What will you do with the data? Provide a compelling story To change behavior To change behavior To prioritize next steps To prioritize next steps To justify use of resources To justify use of resources

Top 10 Biz Benefits

Participation by Industry

Public Attitudes & Areas for Growth  The results of these questions are nearly the same as in 2005.

Business Testimonials “Being an EnviroStar demonstrates responsible citizenship, which makes employees proud to work here. Heightened consciousness guides vendor and product choices.” Nancy Charpentier, Printing Control “My long term goal is to help the automotive industry improve as a whole. It’s important for other businesses to be proactive and to look to agencies for recommendations and suggestions.” Scott Tveten, Tveten’s Auto Clinic “…Now we buy less than 120 gallons a year, an 80% reduction in solvent. Furthermore, we own the real estate where our plant is. By protecting against ground contamination, we are protecting the value of our own assets. And by buying into the energy efficient lighting and equipment programs, we reduce our utility bills.” Dick Pakko, Four Seasons Cleaners

Consistent, reliable data from multiple sources Key data needed to measure environmental effects & improvements Translation of data to common language for public and politicians Changes over time New indicators for sustainability Where are the gaps in the data?

Contact Information Laurel Tomchick King County Department of Natural Resources EnviroStars Program Manager (206) Sara J. Johnson, M.S. NH Department of Environmental Services Pollution Prevention Program (603) James Kotsmith 3M Company Environmental Initiatives and Sustainabilty (651) Terry Grogan US EPA Pollution Prevention Division (202)