Church Mgt and Report Generation MSCM 8630 IT for Church Management Dr. Wagner Sept. 25, 2008

This week in class… Two on-line sessions this week ◦ Thursday night 7:30 p.m. EST ◦ Tuesday morning 9:30-10:30 EST (repeat session) Continue reading ◦ Chapter 4 in Welch book ◦ Articles from CC magazine Finish talking about spreadsheets and reporting Review the details of the second assignment ◦ Do Excel tutorials in Element K as needed

Questions about class so far?

Let’s look at some PPT presentations… Caroline Beatty Jim Brady Felicia Hedgepeth Joe Croteau John Burger

IT and Church Mgt in a Bad Economy Can IT make a difference? ◦ Effect of higher gas prices?  $3000/year in gas costs to drive to church? ◦ ChurchRides.com  $15/month? ◦ Small Group Mgt  Support for home meetings uroomtech.com  Member networking sites mychurch.com, myflock.com ◦ Sales of smart phones keep rising  Online giving? ◦ IM vs.

On-line Storage for Churches Portable, free, hassle free? Not necessarily for primary repository ◦ Security issues? ◦ Save local drives? ◦ Platform agnostic? ◦ At least 1 GB free  Box.net – recipient of files must register  Xdrive.com – AOL, 5 GB free; desktop tool  eSnips.com – social networking + storage  Dropboks.com – secure; file size capped at 50MB  Mediamax.com – 25 GB free!! (now closed)

File conversion issues/utilities? Mac vs Windows compatibility tools? ◦ Export feature ◦ Save as feature ◦ Save as a.pdf file? Version issues? ◦ Problems with obscure fonts File compression ◦ Winzip common utility in Windows world

Review of Spreadsheet features Entering and formatting text and numbers Sizing columns and row Centering text with Merge & Center Use autosum Format worksheet with autoformat Created 3-D column chart

More spreadsheet features… Standard functions Inputting formulas Formatting worksheet Printing worksheets Renaming tabs Copy, paste, insert, and delete cells Absolute vs. relate cell addresses

More spreadsheet features Docking toolbars Hide and unhide cells IF function for a logical test Payment function Adding a system date Collaboration tools

What are some typical documents? Accounting – GL, costs, budgets, payroll, fund accounting, AP/AR, direct deposit Church Mgt – member tracking, groups, contributions, contacts, events, phone trees, volunteers Facility scheduling – church calendar mgt, event planning, building schedule, maintenance, weekly bulletin, holidays Miscellaneous – list mgt, certificates, class mgt, name tags, notifications, etc.

Let’s try some spreadsheet practice

Assignment for next week Read chapter 4 of Welch book Practice using the Excel tutorials on Element K (if necessary) Work on assignment 2 ◦ Choose a sample report you might encounter ◦ Enter and format sample data, headings ◦ Use formulas and create a chart ◦ Show formulas and chart on separate, named tab

Questions?