02/10/2011Ombati Thomas ENTERPRISE RESOURCE PLANNING (ERP)- SAP PRESENTATION November 2012

What is SAP ERP?  World’s Leading Enterprise Resource Planning System  Integrates all business functions on one platform  Supports Sales, Customer, Purchasing, Inventory, Finance and HR functions  Information captured to a single system which enables instant access to business information

Why SAP?  Improved Transparency on figures and processes  Better Managerial Decision Making  Improved Financial Management  Improved customer service and retention  Ease of expansion/growth and increased flexibility  Faster, more accurate transactions

Why SAP?  Head count reduction  Cycle time reduction  Improved Inventory and asset management  Fewer physical resources and improved logistics  Increased revenue

SAP Core Modules  Materials Management-Purchasing  Sales and Distribution - Sales Order Processing  Financial Accounting -AR/AP/GL  Controlling -Management Accounting  Fixed Assets -Management of Fixed Assets  Business Intelligence - Reporting tool for SAP  Quality Management-Quality control  HR & HR Interface -Human Resources Mgt  Production -Production Planning  Advanced Planner and Optimizer(APO) - Forecasting

Key Users Roles  Are staff responsible for the modules in SAP  Participates in implementation of template processes.  Participates in the adaptation of local processes and functionality including the overall module integration aspect and supports decision process on demand in cooperation with Business Implementation Manager  Contributes with his/ her specific knowledge to project  Reports upcoming risks or problems

Key Users Roles  Passes on essential information to other users  Creates test cases and executes tests  Executes local trainings  Supports local organization

Consultant Roles  Reports to the Implementation Team Leader and to the Rollout Project Lead during SAP roll out project  Drives the implementation of template processes in the local rollout project or in template changes  Is responsible for the finalization of allocated work packages in time and budge  Is responsible for the coordination between implementation team and local resources in his / her area

Consultant Roles  Reports upcoming risks, gaps or problems to Implementation Team Leader/ Project Lead and develops possible solutions  Supports testing of implemented processes  Documents regularly the project progress in coordination with Implementation Team Leader  Supports SAP users post golive

SAP Project Approach Expected workload: FULL LOW

Critical Success Factors in SAP Project Very high commitment from project team and management Good understanding of business processes Fast and efficient decision making process Stable project team-no changes, no rearrangements, no loss of know how and working capacity Try to maintain standard templates, adapt only where legal requirements or absolutely no fit in local business

Critical Success Factors in SAP Project Support and knowledge transfer on standard templates, Data preparation and migration, testing and training, post golive support

End  Thank You!