Responsible Care® Health & Safety Task Force – 06 H&S

Contents Team Members Codes of Management Practice Introduction Objectives of the Health & Safety Code Definitions & Intent Relation to the RC Guiding Principles H&S Programmes of GPCA Member Companies Description of the Health & Safety Code Member Company Examples of Best Practice

Task Force Members H&S Code Task Force 6 Ken BruceTask Force LeaderLloyd’s Register EMEA Jassim DarwishTask Force MemberGPIC Ali Al-GhamdiTask Force MemberSabic Bhanu MurthyTask Force MemberEquate Hassan Al-MarzooqiTask Force MemberBourouge

Responsible Care® Codes of Management Practices Process Safety Distributio n Pollution Prevention Security Employee Health & Safety Product Stewardship CAER RCMS 4Responsible Care- An Introduction

Introduction What qualifies me to talk to you on H&S? –Lloyd’s Register is all about Safety –Marine, Energy & Transportation –Management Systems ISO & RC 14001

Objectives of the H&S Code The objective of the Health & Safety (H&S) Code is to protect and promote the H&S of people working at or visiting member company work sites. To achieve this objective the Code provides Management Practices designed to continuously improve work site H&S. These practices provide a multi-disciplinary means to identify and assess hazards, prevent unsafe acts and conditions, maintain and improve employee health and foster communications on H&S issues.

Relation to the RC Guiding Principles To design & operate facilities in a safe manner To encourage a culture throughout all levels of organisations to continually identify, reduce & manage occupational safety risks To work with Governments, Agencies & Associations at all levels in the development of effective and efficient H&S laws & industry standards

Relation to the RC Guiding Principles To measure performance, openly report & make continual progress towards our goal of elimintating accidents, injuries or harm to human health from our products & operations To seek continual improvement in our integrated Responsible Care Management system to address H&S performance

H&S Programmes – Member Companies Probably your most mature MS ISO High regard to worker safety on your sites Employee H&S Training programmes Established reporting metrics Strive for continuous improvement

Key Definitions Workforce – any individual carrying out activities on the Company site. Contractor – any individual not employed directly by the Company who undertakes work on the Company site. Employee – any individual with an employment contract with any entity working on the Company site.

H&S Code Description Code is broken into 4 main areas: 1.Leadership & Programme Management 2.Identification & Evaluation 3.Prevention & Control 4.Communications & Training Supported by 17 Management Practices

H&S Management Practices Leadership & Programme Management Management Practice HS-1 –Management Commitment  Describes the Company’s intent to provide a safe and healthful workplace Management Practice HS-2 –Employee Particpation  Promotes teamwork for meeting Company Health & Safety goals.

H&S Management Practices Leadership & Programme Management Management Practice HS-3 –Contractor Selection, Evaluation & Supervision  Is the mechanism by which the code is applied to contractors & sub-contractors. Management Practice HS-4 –Written Programmes  Formalize the Company’s approach to H&S issues and are used as a means of communication

H&S Management Practices Leadership & Programme Management Management Practice HS-5 –Programme Assessments  Help to ensure that programmes are adequate and current, and that workplace practices are consistent with these. Management Practice HS-6 –Data Collection & Analysis  Provides information to be used to evaluate the overall effectiveness of the H&S programme

H&S Management Practices Identification & Evaluation Management Practice HS-7 –Hazard Identification  Involves obtaining and reviewing appropriate information regarding plant processes and operations. Management Practice HS-8 –Hazard Evaluation  Can be performed to determine the degree of worker exposure to H&S hazards, as well as the magnitude of the risks that result from such exposures.

H&S Management Practices Identification & Evaluation Management Practice HS-9 –Medical Fitness  Criteria are based upon the physical requirements necessary to perform each job on the plant. Management Practice HS-10 –Medical Surveillance  Programmes should be implemented to assess the potential adverse H&S impacts on workers routinely exposed to specific hazards in the workplace.

H&S Management Practices Prevention & Control Management Practice HS-11 –Design & Operations Review  Includes empirically evaluating potential hazards and risks and applying controls to mitigate or eliminate. Management Practice HS-12 –Health & Safety Equipment  Focuses on properly selecting, utilising, and maintaining equipment specifically designed to protect workforce health & safety

H&S Management Practices Prevention & Control Management Practice HS-13 –Preventive Maintenance & Housekeeping Programmes  Simple, proactive efforts designed to maintain facilities, tools & equipment in a safe condition Management Practice HS-14 –Incident Investigation  Both a reactive and proactive tool. Investigations are performed after the occurrence of an occupational incident, however the results are used to prevent recurrence.

H&S Management Practices Prevention & Control Management Practice HS-15 –Emergency Medical Assistance  Proper planning so that appropriate emergency response activities can be instigated when necessary.

H&S Management Practices Communications & Training Management Practice HS-16 –Communications  Describe the H&S information that is relevant to specific job tasks and the work site, and the information to be communicated to employees, contractors and visitors Management Practice HS-17 –Training  Programmes that cover the types of training that go beyond that required by regulations.

Thank You

Examples of Best Management Practice Ali Al-Ghamdi Sabic

Management Practice #1 :MANAGEMENT COMMITMENT Health and Safety Policies EHSS Policy has been developed and reviewed by SABIC EXCOM, SABIC executive committee and signed by SABIC Vice Chairman and CEO. Policy includes current and long-term goals in health and safety. Based on Policy each function assigns responsibilities, authorities, and accountabilities in all levels of the organization Issued the written policy. Communicate the written policy through meetings, postings, site newsletters, mail, etc.

Responsibilities and Accountabilities Develop “RACI” Matrix (Responsibility, Accountability, Consult and Inform) which defines the responsibilities at every level of the organisation Measure employee performance for their assigned responsibilities & EHSS performance Consider health and safety performance as a key factor in all employee performance reviews Management Practice #1 :MANAGEMENT COMMITMENT

Provide Sufficient Resources to Achieve H&S Objectives Retain qualified health and safety personnel for handling specific health and safety issues. Make provision for health and safety issues/requirements in capital and expense budget planning cycles. Provide appropriate training and resources to employees at all levels of the organization. e.g., encourage employees to attend health and safety seminars, meetings, and conferences.

Management Practice #2 :WORKFORCE PARTICIPATION Implement Workforce Participation SABIC Involves employees in health and safety activities such as health and safety awareness campaigns, Incident investigations, Risk Assessment, Job Safety Analysis, departmental meetings, reporting incidents, near misses etc. Provide suggestion boxes or other online facilities for employee input of Health &Safety ideas or concerns. Recognize individuals or teams for constructive improvement. Individual employee’s EHSS performance and contribution recognition award

Management Practice #3 : CONTRACTOR SELECTION, EVALUATION AND SUPERVISION Review Contractor Submittals SABIC has specific standard to manage contractor Safety While selecting contractor, following information needed: EHSS management program. Job Safety Analysis (JSA) for critical jobs Previous experience and references within SABIC Divisions, Affiliates and Subsidiaries or other facilities. Contractor employees training and qualification documentation, including training & qualification requirements as required by applicable local rules and regulations.

Management Practice #3 : CONTRACTOR SELECTION, EVALUATION AND SUPERVISION Sustain Relationships with Contractors Who Demonstrate Commitment to Health and Safety. End of Contract and Annual Contractor EHSS Evaluation –SABIC EHSS Department evaluate all contractors’ EHSS performance. The contractor’s unsatisfactory performance, concerns and recommendations is highlighted to the Global Procurement awarding contracts for their appropriate actions and ultimately be removed from the contractors’ approved list if the weakness is not addressed. –Consideration is given on the audit results of the SABIC Contractor EHSS Awards program during selection/Renewal process.

Management Practice #4 : WRITTEN PROGRAMS SABIC SHEMS: SABIC has developed and implemented SABIC Safety, Security, Health and Environment standards across the SABIC facilities Total 15 standards developed and implemented for Health, Safety, security and environment.

Management Practice #5 : PROGRAM ASSESSMENTS Establish Procedure for H&S Program Review and Define the Means to Assess Work Practices SABIC has implemented following three tier audit program at each SABIC Affiliates –Annual Self- Audit –Every two (2) years companywide Internal-audit –Every three (3) years SABIC Industrial Security & Environment shall conduct audit –Performance Reviews

Management Practice #6 : DATA COLLECTION AND ANALYSIS Analyse Health and Safety data and communicate the result of these Analysis SABIC Affiliates are performing annual Incident analysis as per SABIC standard on Incident investigation (SHEM 10)

Management Practice #7 and 8 : HAZARD IDENTIFICATION AND EVALUATION Review Sources of Information on Potential Workplace Hazards –products being considered for purchase are reviewed for potential adverse health and safety impacts prior to purchase, MOC. –Review recent incident reports and descriptions of "near accidents" or "near misses" to identify potential areas of concern. PHA cycles has been implemented through SABIC SHEM standards with cycle of 5 years for revalidation to evaluate the Hazards and its potential risks.

Management Practice #9 : MEDICAL FITNESS Assess an Individual's Ability to Perform a Particular Task or Assignment Using Medical Criteria that Are Task Related SABIC has standardize Pre employment medical test before the placement of any employees and long term contractors SABIC has implemented Hearing loss conservation program ERT Medical Testing.

Management Practice #10 : MEDICAL SURVEILLANCE Employees to Participate in Medical Surveillance Programs Implement Periodic Medical Surveillance Examinations or Tests for Workers at Risk for Agent-Specific Adverse Health Effects Due to Chemical, Physical, Biological, or Ergonomic Hazards. Design medical surveillance protocols to detect the effects of exposure to specific hazards. For example, pulmonary function blood testing may be performed on workers with exposure to hazardous chemicals Utilize the results of hazard assessments to identify employees who should be part of a medical surveillance program and to evaluate medical testing results.

Management Practice #11 : DESIGN AND OPERATIONS REVIEW Establish Design/Modification Reviews That Consider Health and Safety Review for inherent safety early in projects while design is still flexible. Pre start up EHSS Review is mandatory for all initial start up and new or modified facilities For all changes related to that are not replacement in kind, Management of change (MOC) process is mandatory.

Management Practice #12 : HEALTH AND SAFETY EQUIPMENT Select and Acquire Equipment Based on Hazard Assessment. Perform a workplace equipment "needs assessment" (Reliability) to clearly identify the types of health and safety equipment that would be appropriate. Maintain and Use Equipment in a Safe and Healthy Manner All concerned personnel are trained to use Health and safety equipment Equipment inspection and maintenance program designed and established

Management Practice #13 : PREVENTIVE MAINTENANCE AND HOUSEKEEPING PROGRAMS Identify Facilities, Machinery, Tools, and Equipment That Require Scheduled Inspection and/or Maintenance SABIC has implemented SHE critical equipment identification process and developed its periodic inspection and maintenance program Develop Written Procedures and/or Checklists for Inspections, Maintenance, and Repair Inspection and maintenance procedures are standardized and implemented across all SABIC facilities

Management Practice #14 : INCIDENT INVESTIGATION SABIC has developed and implemented Incident reporting, classification investigation and analysis standard across SABIC facilities Centralized online incident record and reporting system for each Affiliate. Incident classification are being done based on incident severity Involvement of different levels to lead investigation based on severity Involvement of Contractor

Management Practice #15 : EMERGENCY MEDICAL ASSISTANCE SABIC has developed global – Crisis Management procedure to hand global emergency SABIC has developed and implemented SABIC standard on Emergency planning and response standard to mitigate all onsite emergencies Special team called –ERT trained to handle Affiliate specific emergency scenarios Emergency equipment inspection and maintenance program established Availability of site Clinic for first aid Responce

Management Practice #16 : COMMUNICATIONS Policy is communicated to all employees by appropriate means Online intranet portals are developed for each Affiliate to provide current information and development to the all employees All level of employees are involved in departmental meetings to enhance effectiveness of communication Worksite hazard information is being communicated to all concerned employees through intranet portal

Management Practice #17 : TRAINING PROGRAMS Training needs is being identified for all roles and responsibilities Online SABIC training portal is developed to book the appropriate training course, conference and workshop Specific programs such as PDP and JQP are developed to meet the competency requirements.