Avoiding Problems with Grants.gov Session 4 Shawn Bennett e-Grants Liaison

Agenda Grants.gov Update Email Notifications Common Grants.gov Rejections PDF Issues Forms Issues NIFA Update Things to Remember Other Information Questions

Grants.gov Update October 19, 2009, Contact Center Available 24/7. February 10, 2010, Production “Boost”. May 2, 2010, Test “Boost”. June 2010 Build Verifying AOR on Submit (Block Submission) Enhanced Search Capabilites (Open Only)

Grants.gov Update (Continued) September 2010 Build, Security Enhancements 90 Day Password Reset 1 Year Deactivation Password Rules Inactivity Reduced to 15 Minutes Forgot Password Function

Grants.gov Update (Continued) Future Change, “Next Generation” Grants.gov Increase Functionality Increase Commonality Reduce Operating Costs Improve Disaster Recovery Capability

Email Notifications Who is Getting the Emails? What Emails Should I Receive? Scenario 1: All Goes Well with the Submission. Scenario 2: Rejected with Errors by Grants.gov Scenario 3: Not-Accepted by the Agency.

Scenario 1: All Goes Well With the Submission Who is Getting the Emails? Grants.gov Emails are ONLY Received by Submitter. Agency Emails are Received by the Authorized Representative and Project Director on SF424. What Emails Should I Receive? Grants.gov Submitted Validated Received by Agency

Scenario 1: All Goes Well With the Submission (Continued) What Emails Should I Receive (continued)? Agency Receipt Acknowledgement

Scenario 2: Rejected with Errors by Grants.gov Who is Getting the Emails? Grants.gov Emails are Only Received by Submitter. What Emails Should I Receive? Submitted Rejected with Errors

Scenario 3: Not-Accepted by the Agency Who is Getting the Emails? Grants.gov Emails are Only Received by Submitter. Agency Emails are Received by the Authorized Representative and Project Director on SF424. What Emails Should I Receive? Grants.gov Submitted Validated Received by Agency

Scenario 3: Not-Accepted by the Agency (Continued) What Emails Should I Receive? Agency Receipt Not-Accepted

Agency Receipt Email From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov] Sent: Tuesday, May 11, 2010 3:18 PM To: Bennett, R Shawn Subject: Receipt of Grant Application GRANT10599354 by USDA-NIFA   Shawn Bennett, The grant application that you submitted to Grants.gov has been received by the National Institute of Food and Agriculture (NIFA), U.S. Department of Agriculture. Tracking Number GRANT10599354 Application Title Test Time of Submission Tue May 11 13:43:14 EDT 2010 CFDA 10.207 Animal Health and Disease Research Funding Opportunity USDA-NIFA-AHFP-002937 Application Deadline Thu May 13 00:00:00 EDT 2010  You will receive a subsequent email when your application is accepted or declined for review by NIFA. Please do not reply to this message. USDA . National Institute of Food and Agriculture www.nifa.usda.gov Investing in Science / Securing our Future

Agency Not-Accept Email From: notification@nifa.usda.gov [mailto:notification@nifa.usda.gov] Sent: Thursday, December 17, 2009 4:27 PM To: Bennett, R Shawn Cc: Bennett, R Shawn Subject: Non-Acceptance of Grant Application for review at USDA - NIFA   Evonne Pedawi, The following grant application you submitted has been declined for review by NIFA. Tracking Number GRANT10483233 Application Title This is a test package to test Grants USDA receipt email deployment with updated Adobe Forms. Time of Submission 2009-12-04 06:37:02.0 CFDA 00.000 Not Elsewhere Classified Funding Opportunity USDA-NIFA-SRGP-002626 Application Deadline 2009-12-31 00:00:00.0  The reason this application has been declined is as follows: This Application is not accepted for testing purpose on Dec 17th, 2009 at 4:27 PM by Sushma You may contact Sushma Peddi at NIFA via e-mail at speddi@nifa.usda.gov, if you have any questions. USDA . National Institute of Food and Agriculture www.nifa.usda.gov Investing in Science / Securing our Future

Agency Acknowledgement Email --THIS IS A GENERATED MESSAGE - DO NOT RESPOND USING YOUR REPLY KEY-- APRIL 12, 2010 David A. Christopher Molecular Biosciences & Bioeng University of Hawaii Honolulu, HI 96822-2303 The following proposal has been received by the Cooperative State Research, Education, and Extension Service (CSREES): Title: Genetic modification of anthurium to increase post- harvest life and flower yield Proposal Number Assigned by CSREES: 2010-02918 Date Received: 05-APR-10 Grants.Gov Tracking Number: GRANT10574379 Any correspondence concerning this proposal should include the above proposal number assigned by CSREES and the proposal title. Sincerely, Nicole Williams Team Leader Proposal Services Unit Competitive Programs cc: Paul Kakugawa

Grants.gov Validation Email From: support@grants.gov [mailto:support@grants.gov] Sent: Monday, February 09, 2009 7:28 AM To: Hitchcock, Jason Subject: GRANT10157720 Grants.gov Submission Validation Receipt for Application    Your application has been received and validated by Grants.gov and is being prepared for Grantor agency retrieval and review. Type: GRANT Grants.gov Tracking Number: GRANT10157720 You will be notified via email when your application has been retrieved by Grantor agency. Thank you. Grants.gov mailto:support@grants.gov If you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

Grants.gov Submission Email From: support@grants.gov [mailto:support@grants.gov] Sent: Thursday, January 29, 2009 7:15 AM To: Hitchcock, Jason Subject: GRANT10141612 Grants.gov Submission Receipt   Your application has been received by Grants.gov, and is currently being validated. Your submission was received at 29-Jan-09 07:13:14 AM ET Validation may take up to 2 business days. Type: GRANT Grants.gov Tracking Number: GRANT10141612 We will notify you via email when your application has been validated by Grants.gov and is ready for the Grantor agency to retrieve and review. DUNS Number: 8726124450000 AOR name: Jason Hitchcock Application Name: Adobe Forms Testing of Matching Package Opportunity Number: USDA-CSREES-SCRI-001928 Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package/ApplicantLoginGetID Thank you. Grants.gov if you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726(M-F 7:00 AM - 9:00 PM ET)

Grants.gov Rejection Email (Part 1) From: support@grants.gov [mailto:support@grants.gov] Sent: Friday, January 23, 2009 8:20 AM To: Hitchcock, Jason Subject: GRANT10134834 Grants.gov Rejection Notice for Application   Dear Applicant: Your submission was received on 23-Jan-09 08:19:39 AM, ET . However, it contained the following errors and cannot be forwarded to the granting agency.The following errors were detected:  Error:Schema validation failed DefaultValidationHandler found 3 problems: 3 Errors: 1: (line 2 column 1671) cvc-complex-type.2.4.a: Invalid content was found starting with element 'RR_FedNonFedBudget:BudgetYear'. One of "http://apply.grants.gov/forms/RR_FedNonFedBudget-V1.1":BudgetYear1}' is expected. 2: (line 2 column 37207) cvc-datatype-valid.1.2.1: '2.00' is not a valid value for 'integer'. 3: (line 2 column 37207) cvc-type.3.1.3: The value '2.00' of element 'RR_FedNonFedBudget:CumulativeNoofTrainees' is not valid.

Grants.gov Rejection Email (Part 2) The document is NOT valid! Please correct the above error(s) and resubmit your application to Grants.gov.   Type: GRANT Grants.gov Tracking Number: GRANT10134834 DUNS Number: 8726124450000 Application Name: Current Adobe Forms Testing Matching Opportunity Number: USDA-CSREES-SCRI-001928 Opportunity Name: Current Adobe Forms Testing for the CSREES Matching Application Package AOR Name: Jason Hitchcock Thank you, Grants.gov If you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726 (M-F 7:00 AM - 9:00 PM ET)

Agency Receipt Email from Grants.gov From: support@grants.gov [mailto:support@grants.gov] Sent: Friday, January 23, 2009 12:20 PM To: Hitchcock, Jason Subject: Grants.gov Grantor Agency Retrieval Receipt for Application GRANT10135094   Your application has been retrieved by the Grantor agency and is currently being reviewed. Type: GRANT Grants.gov Tracking Number: GRANT10135094 We will notify you via email when your Grantor agency has assigned an Agency Tracking Number to your application. Thank you, Grants.gov Customer Support www.support@grants.gov 800-518-4726 (7 a.m. - 9 p.m. ET) PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose. http://trapply.grants.gov

Common Grants.gov Rejections The Authorized Representative (AR) is not designated to submit. The Data Universal Numbering System (DUNS) number not at the Central Contractor Registry (CCR).

PDF Issues Password Protection Some Scanned Documents (Konica) Disguised Files

Forms Issues Cummulative Budget (Trainees) Personal Information Form Section E Personal Information Form Stops after 4 additional Other Project Information Form Section 4a, 4b, 4c, 4d

NIFA Update REEport Research.gov Automated Standard Applications for Payment System (ASAP)

Things to Remember Submit Your Application Early. Follow All Instructions. RFA NIFA Application Guide Late Applications Need to be Justified. Grants.gov Case Numbers Save Your Application.

Things to Remember (Continued) Watch Those Special Characters Be Mindful of File Name Length (50) Adobe Version Make Sure You are Authorized to Submit Know Your E-Biz Point of Contact

Other Information Programmatic Questions Refer to the RFA. Electronic Application Forms Help Grants.gov at support@grants.gov or 1-800-518-4726. NIFA electronic@nifa.usda.gov or 202-401-5048

Other Information (Continued) NIFA Internet Site: http://www.nifa.usda.gov/funding/application_info.html, http://www.nifa.usda.gov/business/business.html Grants.gov Applicant Resources: http://www.grants.gov/applicants/resources.jsp Grants.gov Grantor Resources: http://www.grants.gov/agencies/grantors_help_resou.jsp

Questions?