2010 GSA Caribbean Training GSA Public Buildings Service Connecting in the Caribbean March 16, 2010 El San Juan Hotel Carolina, PR

DOING BUSINESS WITH THE PUBLIC BUILDINGS SERVICE

General Services Administration The Federal Government’s “Business Manager”

GSA’s Two Business Lines Federal Acquisition Service Public Building Service

Public Buildings Service The Federal Government’s “Real Estate Manager”

Public Buildings Service n The Real Estate arm of the General Services Administration n Full Service = Build, Maintain, Lease and Secure n Provides work environments for over 1.1 million Federal employees nationwide n Owns an inventory of approximately 1,800 Buildings n Major customers are Justice, Homeland Security, Judiciary, Treasury, and Social Security Administration.

Public Buildings Service PBS is the owner/operator of the largest Real Estate portfolio in the United States. GSA has a presence in 2,100 communities.

Public Buildings Service FACTS n PBS manages 400 Historical Buildings including 130 national historic landmarks. n PBS’s Fine Arts Collection includes over 17,000 works of art with 300 works of Art- in-Architecture.

Public Buildings Service n PBS has an annual budget of approximately ten billion dollars*. n Approximately 95% of our budget is awarded to our contractual Business Partners for construction, design, repairs, utilities, maintenance, leased space, landscaping, etc. n Nationally, approximately 28% of the previous year’s prime contracts were awarded to small business firms. In addition to meeting the definition of a small business, 15% were also small disadvantaged businesses, 6% for small women-owned businesses and 5% to HUBZone *. * FPDS Small Business Goaling Report

GSA’s Regional Structure 11 Regional Offices Boston, MA New York, NY Philadelphia, PA Atlanta, GA Chicago, IL Kansas City, MO Ft. Worth, TX Denver, CO San Francisco, CA Auburn, WA Washington, DC

Public Buildings Service Northeast and Caribbean Region  New York  New Jersey (northern section)  Puerto Rico  U.S. Virgin Islands

Public Buildings Service Northeast and Caribbean Region Major Business Lines * Service Centers * Real Estate Acquisition * Design and Construction * Facilities Management & Svc. Programs * Federal Protective Service (DHS)

Public Buildings Service Northeast and Caribbean Region Service Centers What services does this office contract for? Custodial Construction Utilities Repair & Alterations Architectural/Engineering Mechanical Maintenance

Public Buildings Service Northeast and Caribbean Region Service Centers ***Five Service Centers*** Brooklyn Newark Syracuse Manhattan San Juan

Public Buildings Service Northeast and Caribbean Region Real Estate Acquisition What services does this office contract for? n Real Property Leases n Reality Brokerage Services n Space Planning n Relocation Services

Public Buildings Service Northeast and Caribbean Region Design and Construction What services does this office contract for? n Major Construction n Major Repair & Alterations n Architectural/Engineering Services

Public Buildings Service Northeast and Caribbean Region Facilities Management and Services Programs Division What services does this office contract for? n Fire and Life Safety n Environmental n Emergency Management

Department of Homeland Security formerly of PBS Northeast and Caribbean Region Federal Protective Service What services does this Department contract for? n Security Guards n Alarm & Communication Systems n Security equipment

Public Buildings Service Northeast and Caribbean Region  New York  New Jersey (northern section)  Puerto Rico  U.S. Virgin Islands

Public Buildings Service Northeast and Caribbean Region Caribbean Portfolio- 7 Federal Buildings 64 Leased facilities

PBS Local Contracting Dollars In Fiscal year 2010, the Public Buildings Service local Service Center is estimated to obligate $10M worth of contracts in Puerto Rico and the U.S. Virgin Islands. (not including real property leases and ARRA)

PBS Local Contracting Dollars Of all the Businesses receiving Prime Contracting awards… 89% to Small Business Concerns …in addition to being Small- 71% to Small Disadvantaged Businesses 20% to Woman Owned Small Businesses 3% to Veteran Owned Small Businesses 44% to HUBZone Small Businesses

ARRA n The American Recovery and Reinvestment Act of 2009 (Recovery Act) was signed into law by President Obama on February 17, It is an unprecedented effort to jumpstart our economy, create or save millions of jobs, and put a down payment on addressing long-neglected challenges so our country can thrive in the 21st century.

ARRA- PBS Program in PR n Modernization of Federico Degetau Federal Building and the Clement Ruiz Nazario U.S. Courthouse, San Juan ~ $ MIL Estimated award date 5/7/2010 n FBI Field Office Consolidation ~ $42.66MIL New office building- A/E award 3/31/2010. Construction est New garage construction- set aside for Small Business-award 3/31/2010 n Jose V. Toledo Federal Building and U.S. Courthouse – High Performance Green Building Limited Scope Project-recomissioning~ $168k -award 3/31/2010

Prime Contracting Opportunities Some Key thresholds n MICROPURCHASES <$3,000 - Master Card credit card holders n ACQUISITIONS >$3,000 BUT <$100,000 - Service Centers - Building/Property Managers n ACQUISITIONS >$25,000 Federal Business Opportunities Website

Special Contracting Programs Small Business Set-aside---FAR (a) set asides (SBA registration)--FAR 19.8 Historically Underutilized Business (HUB) Zone Program --FAR Service-Disabled Veteran-Owned Small Business--FAR Women Owned Small Business (coming soon)

Small Business Set aside ??? n All procurements valued between $3,000 and $100,000 n The contracting officer shall set aside any acquisition over $100,000 for small business participation when there is a reasonable expectation that (1) offers will be obtained from at least two responsible small business concerns; and (2) award will be made at fair market prices.

What is the 8(a) Program??? The 8(a) Business Development (BD) Program? The SBA's 8(a) BD Program, named for a section of the Small Business Act, is a business development program created to help small disadvantaged businesses compete in the American economy and access the federal procurement market.

The 8(a) Program The applicant firm- n Must be a small business, n Must be unconditionally owned and controlled by one or more socially and economically disadvantaged individuals who are of good character and citizens of the United States, and n Must demonstrate potential for success.

Federal Contract Benefits – There are four types of 8(a) contract opportunities: n Competitive general policy if > $3M for non-manufacturing n Sole Source general policy if < $3M for non-manufacturing n Full and open- competitive contracts can be awarded with a price evaluation adjustment. The offer of the Small Disadvantaged Business Concern must not be 10 percent higher than the offer of a non-small business. n Subcontracting- All subcontracting plans for large business Federal contractors must include Small Disadvantaged subcontracting goal.

What is a HUBZone ??? HUBZone Empowerment Contracting Program The term HUBZone comes from the phrase, "Historically Underutilized Business Zone“ The HUBZone Empowerment Contracting Program is designed to stimulate economic development and create jobs in urban and rural communities by providing federal contracting preferences to small businesses. These preferences go to small businesses that obtain HUBZone certification by being located in a HUBZone designated area or employing staff who live in such an area.

Federal Contract Benefits – There are four types of HUBZone contract opportunities: n Competitive: Contracts can be set-aside for HUBZone competition when the contracting officer has a reasonable expectation that at least two qualified HUBZone small business concerns (SBCs) will submit offers and that the contract will be awarded at a fair market price. n Sole-source: HUBZone contracts can be awarded if the contracting officer determines that: only one qualified HUBZone SBC is responsible to perform the contract, two or more qualified HUBZone SBCs are not likely to submit offers and the anticipated award price of the proposed contract, including options, will not exceed $3 million for a requirement within all non-manufacturing NAICS codes. n Full and open competitive contracts can be awarded with a price evaluation preference. The offer of the HUBZone small business must not be 10 percent higher than the offer of a non-small business. n Subcontracting: All subcontracting plans for large business Federal contractors must include a HUBZone subcontracting goal.

Service Disabled Veteran Owned SB ??? (a) The Veterans Benefit Act of 2003 (15 U.S.C. 657f) created the procurement program for small business concerns owned and controlled by service-disabled veterans.15 U.S.C. 657f (b) The purpose of the Service-Disabled Veteran-Owned Small Business Program is to provide Federal contracting assistance to service- disabled veteran-owned small business concerns. Status as a service- disabled veteran-owned small business concern is determined in accordance with 13 CFR Parts through

Service Disabled Veteran Owned SB ??? A Contracting Officer may set aside a procurement for SDVOSB competition – (1) Offers will be received from two or more service-disabled veteran-owned small business concerns; and (2) Award will be made at a fair market price. (Sole source)

Subcontracting Opportunities Statutory requirements n Any contractor receiving a contract for more than the simplified acquisition threshold must agree in the contract that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance. n It is further the policy of the United States that its prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

Subcontracting In negotiated acquisitions, each solicitation of offers to perform a contract or contract modification, that individually is expected to exceed $550,000 ($1,000,000 for construction) and that has subcontracting possibilities, shall require the apparently successful offeror to submit an acceptable subcontracting plan. If the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the contracting officer within the time limit prescribed by the contracting officer, the offeror will be ineligible for award. $550,000 $1,000,000

Subcontracting Opportunities n GSA SUBCONTRACTING DIRECTORY ( search for “subcontracting directory” n FORECAST OF GSA CONTRACTING OPPORTUNITIES ( search for “forecast” n FEDERAL BUISNESS OPPORTUNITIES WEBSITE ( n GSA, Small Business Utilization sponsored networking sessions n SBA subnet (web.SBA.GOV/subnet)

For Additional Information PBS Regional Procurement Officer Northeast & Caribbean Region Warren Hall (212)

Procurement phases n Pre-solicitation n Solicitation n Evaluation of bids or offers n Award n Notice to Proceed n Contract Administration n Close-out