1. U.S. Small Business Administration Office of Government Contracting
An Advocate, A Resource
Presented by Larry Orr, Procurement Center Representative for Hawaii-Guam, Pacific Insular Areas

2. SBA Programs Small Business Act
Implements Congressional Policy to aid, counsel, assist & protect the interests of small business concerns
Goal of this policy is to ensure that a fair proportion of purchases, contracts & subcontracts are placed with small businesses
Note: Use the Internet link to get to an online copy of the Small Business Act.

3. FAR Part 19, Public Laws, Code of Federal Regulations
Procurement Programs
Small business
Small disadvantaged business (SDB)
Women-owned small business (WOSB)
HUBZone small business
Veteran-owned small business (VOSB)
Service-disabled VOSB (SDVOSB)
FAR Part 19, Public Laws, Code of Federal Regulations

4. Small Business Contract Assistance Programs
Prime Contract Assistance
Small business set-aside program
Procurement Preference Goaling
Size Determination Program
Waivers to the Non-Manufacturer Rule
Natural Resources Program
Certificate of Competency (COC)
Subcontracting Assistance
The internet link on this slide will connect you to the Government Contracting website, which includes points of contacts and resources for the programs noted here.

5. Statutory Federal Agency Goals
Subcontracting Assistance
Statutory Federal Agency Goals
Small Business (SB) -23%
Small Disadvantaged Business (SDB) - 5%
Women-Owned Small Business (WOSB) - 5%
HUBZone Small Business - 3%
Service-Disabled Veteran-Owned SB - 3%
These are Congressionally mandated goals that must be established on a Government-wide basis. Individual agencies may have higher or lower goals.
It is the responsibility of the SBA to ensure that the overall goal for the entire Government, for each socio-economic category, is not less than that set forth in Section 15(g) of the Small Business Act, as shown on this slide.

6. SBA’s Role in Subcontracting Types of Reviews
Subcontracting Assistance
SBA’s Role in Subcontracting Types of Reviews
Pre-Award Subcontracting Plan Reviews
SBA’s PCRs review subcontracting plans prior to contract award (in an advisory role)
Post-Award Compliance Reviews
SBA’s CMRs monitor goal achievement after contract award

7. Determining the Need for a Subcontracting Plan
Subcontracting Assistance
Determining the Need for a Subcontracting Plan
Dollar Threshold:
contract or contract mod is expected to exceed $650,000 ($1,000,000 for construction)
Subcontracting possibilities:
contract appears to offer subcontracting possibilities

8. Elements of a Subcontracting Plan
Subcontracting Assistance
Elements of a Subcontracting Plan
A subcontracting plan must contain goals expressed in both dollars and percentages.
Other required elements are set forth in the FAR at subpart and in the clause at

9. When subcontracting plans are not required
Subcontracting Assistance
When subcontracting plans are not required
Subcontracting plans are not required:
From small business concerns
For personal services contracts
For contracts or mods that will be performed entirely outside of the U.S.
For contracts that do not contain (e.g., contracts awarded prior to PL )

10. What SBA Can and Cannot Do
Subcontracting Assistance
What SBA Can and Cannot Do
SBA Can:
Conduct compliance reviews and SOARS (Subcontracting Orientation and Assistance Reviews)
SBA Cannot:
Prescribe the amount of subcontracting % or $$ amounts
Require the prime contractor to use a particular small business

11. PCRs Duties and responsibilities
Coordinate with contracting activities
Review acquisitions
Recommend Set-asides
Review Bundling Cases
Review Solicitations
Support Socio Economic Programs

12. What PCRs Do Attend Training Events Promote SBA Programs
Mediate SB Issues
Monitor Public Notices
Counsel small & ‘other than small’ businesses, Federal Agencies
Duties vary somewhat based upon the needs associated with an assignment, specific location, and workload. A resident PCR will do some things differently than a non-resident or liaison PCR.

13. PCRs
Help ensure a fair portion of purchases go to Small Businesses of all types
represent SBA at major buying activities
review proposed acquisitions, including bundled procurements
recommend requirements to be set aside for HUBZone, 8(a) & SB firms
advise agencies & SBs on SBA programs
initiate secretarial appeals, Form 70
FAR Part

14. What PCRs See Review Small Business Coordination DD2579
Government Estimate
Sole Source Justifications (J&A)
Statement of Work
Acquisition Plan
Market Survey
To carry out their duties, PCRs look at these common elements. The information arrives in a variety of media - electronic format or hard copy - and each agency has its own form.
In addition to different formats, the information is released to the PCR at varying stages of the procurement process - some of it is accessible immediately, while other information is not released until a specified point in the process, such as synopsis or award.

15. PCRs and Appeals An appeal is a 3 step appellant process:
PCR issues a Form 70, “SBA Recommendation” to contracting officer (CO)
If CO does not agree, PCR writes a letter of appeal to the Head of the Contracting Activity (HCA)
If HCA denies appeal, PCR forwards to SBA HQ
SBA Administrator appeals to the Agency Secretary or Administrator
FAR Part

16. Important Websites http://www.sba.gov/
GC website also has links to the HUBZone and CCR cites.
Federal contracting opportunities.
NAICS code data

17. An Advocate for all types of small businesses. A resource for
Your SBA Procurement Center Representative for Hawaii and Guam is Larry Orr PH
An Advocate for all types
of small businesses.
A resource for
information and advice.
This has been an introduction to the detailed information contained in the PCR Point Paper, also named “A Day in the Life of a PCR”.