ESS – Approving Time Electronic Timecard Approvers.

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Presentation transcript:

ESS – Approving Time Electronic Timecard Approvers

Electronic Timesheet Objectives – 1) Compliance features – 2) Learn to approve hours – 3) Delegating an approver – 4) Frequently asked questions

Keys to success! SAP is the system and contains workflow. When the time is submitted by the employee, the supervisor approves time. The supervisor gets an reminder. Only approved hours flow into SAP’s payroll arena. Submitters may validate their time has been approved.

Logging into firefly. Faculty and staff UNO webpage link

Logging into firefly. The firefly application. (Help Desk )

My staff tab. Approve attendance Workflow inbox

Delegating: Workflow inbox Workflow approver substitution

Delegating: Workflow inbox Workflow approver substitution

Delegating: Workflow inbox Workflow approver substitution

Delegating: Workflow inbox Workflow approver substitution

Delegating: Workflow inbox Workflow approver substitution

Approving Time My staff tab

Approving Time Approve all of it or only a portion.

Approving Time Approve all of it or only a portion.

Approving Time Reminder notifications.

Approving Time The submitter can check approval, too.

What you really need to know! The approver needs to approve time for the employee to be paid. The approver needs to delegate to someone with approver access. The hourly employee can check if time has been approved and remind supervisor as needed. Call or your business manager or Human Resources/Payroll for help.

Frequently asked questions. Things to remember.

Delegating approver status! The substitute cannot be a subordinate of the original approver. A peer or superior of the original approver should be used as a substitute. Substitutes can be created up to 180 days in advance of the begin date and end automatically on the end date entered by the approver. Creating a substitute will not give that person access to the original approver’s workflow inbox, and substitutes do not have the ability to complete requests originally sent to the original approver. Only the substitute approver will receive any new workflow notifications that are generated during the substitution period. If an approver is responsible for more than one type of request (leave, travel, or time), different substitutes can be chosen for each type of request.