Microsoft Office 2007 Word Integration Feature Linking an Excel Worksheet and Chart to a Word Document

Objectives Apply a theme to a document Update the body text style Link an Excel worksheet to a Word document Link an Excel chart to a Word Document Break links Save a document so that it is compatible with a previous version of Word a document 2Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

Plan Ahead Determine how to copy the object Be certain files from others are virus free Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition3

Opening a Word Document and Saving It with a New File Name Start Word and then open the file named Home Plans Memo Draft from the Data Files for Students Click the Office Button and then click Save As on the Office Button menu to display the Save As dialog box Type Home Plans Memo Modified in the File name text box to change the file name Locate and select your USB flash drive in the list of available drives Click the Save button in the Save As dialog box to save the document on the USB flash drive with the new file name, Home Plans Memo Modified If the zoom level is not 100%, change it to 100% Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition4

Changing the Document Theme Display the Page Layout tab Click the Themes button on the Page Layout tab to display the Themes gallery Click Median in the Themes gallery to change the document theme to Median Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition5

Changing the Document Theme Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition6

Updating the Body Text Style Triple-click the paragraph of text in the memo to select it. Right-click the selected text to display the Mini toolbar and shortcut menu Click the Grow Font button on the Mini toolbar to increase the font size of the selected text to 12 point Right-click the selected text again and then point to Styles on the shortcut menu to display the Styles menu On the Styles menu, click Update Body Text to Match Selection, which modifies the Body Text style to match the formats of the selected text and then changes all other text formatted using the Body Text style in the document to the updated style Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition7

Updating the Body Text Style Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition8

Starting Excel and Opening an Excel Workbook Click the Start button on the Windows Vista taskbar to display the Start menu Point to All Programs on the Start menu, click Microsoft Office in the All Programs list, and then click Microsoft Office Excel 2007 in the Microsoft Office list to start Excel and display a new blank workbook in the Excel window If the Excel window is not maximized, click the Maximize button on its title bar to maximize the window With your USB flash drive connected to one of the computer’s USB ports, click the Office Button in the Excel window to display the Office Button menu and then click Open on the Office Button menu to display the Open dialog box Locate and select your USB flash drive in the list of available drives Click Home Plans Breakdown to select the file name and then click the Open button to open the selected file and display the Home Plans Breakdown workbook in the Excel window Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition9

Linking an Excel Worksheet to a Word Document In the Excel window, drag through cells in the range A1 through B8 to select them In the Excel window, click the Copy button on the Home tab to copy the selected cells to the Clipboard Click the Home Plans Memo Modified - Microsoft Word program button on the taskbar to switch to the Word window Position the insertion point at the end of the paragraph of text and then press the ENTER key. Center the paragraph mark below the paragraph of text so that the linked worksheet will be centered on the page Scroll so that the paragraph in the memo is near the top of the document window Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition10

Linking an Excel Worksheet to a Word Document In Word, click the Paste button arrow on the Home tab to display the Paste menu Click the Paste Special command on the Paste menu to display the Paste Special dialog box Click Paste link to select the option button Select Microsoft Office Excel Worksheet Object in the As list Click the OK button to insert the Excel worksheet as a linked object at the location of the insertion point Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition11

Linking an Excel Worksheet to a Word Document Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition12

Linking an Excel Chart to a Word Document Click the Microsoft Excel - Home Plans Breakdown program button on the taskbar to switch to the Excel window In the Excel window, click an edge of the chart to select the chart. Click the Copy button on the Home tab to copy the selected Excel chart to the Clipboard Click the Home Plans Memo Modified - Microsoft Word program button on the taskbar to switch to the Word window. With the insertion point to the right of the linked worksheet, press the ENTER key In Word, click the Paste button arrow on the Home tab to display the Paste menu and then click the Paste Special command on the Paste menu to display the Paste Special dialog box Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition13

Linking an Excel Chart to a Word Document Click Paste link to select the option button Select Microsoft Office Excel Chart Object in the As list Click the OK button to insert the Excel chart as a linked object at the location of the insertion point Switch back to Excel. Quit Excel by clicking the Close button on the upper-right corner of the title bar Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition14

Linking an Excel Chart to a Word Document Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition15

Saving a Document Again Click the Save button on the Quick Access Toolbar to save the document again with the same file name, Home Plans Memo Modified Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition16

Editing a Linked Object In the Word document, double-click the Excel worksheet to start the Excel program and open the source document that contains the linked worksheet If necessary, maximize the Excel window With the Excel worksheet displaying on the screen, click cell B5 to select it Type 3910 and then press the ENTER key to change the value in cell B5, which also automatically updates the associated bar in the chart Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition17

Editing a Linked Object Click the Save button on the Quick Access Toolbar to save the changes Quit Excel With the Word window redisplaying on the screen, if necessary, scroll to display the worksheet and chart in the document window To update the worksheet with the edited Excel data, click the worksheet in the Word document and then press the F9 key To update the chart with the edited Excel data, click the chart in the Word document and then press the F9 key Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition18

Editing a Linked Object Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition19

Saving a Document Again and Printing Again Save the document again with the same file name, Home Plans Memo Modified Print the memo Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition20

Breaking Links Click the Office Button and then point to Prepare on the Office Button menu Click Edit Links to Files on the Prepare submenu to display the Links dialog box If necessary, click the first source file listed in the dialog box to select it Click the Break Link button, which displays a dialog box asking if you are sure you want to break the selected links Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition21

Breaking Links Click the Yes button in the dialog box to remove the source file from the list (break the link) Click the remaining source file listed in the dialog box, if necessary. Click the Break Link button and then click the Yes button in the Microsoft Office Word dialog box to break the remaining link Use the Save As command on the Office Button menu to save the file with the name, Home Plans Memo Modified Without Links Double-click the worksheet object in the Word document to be sure that the link has been broken Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition22

Breaking Links Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition23

Saving a Word 2007 Document in a Previous Word Format Click the Office Button and then point to Save As on the Office Button menu Click Word Document on the Save As submenu to display the Save As dialog box with Word Document already filled in the ‘Save as type’ box If necessary, locate and select the USB flash drive in the list of available drives Click the Save button in the dialog box to save the file in a Word format Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition24

Saving a Word 2007 Document in a Previous Word Format Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition25

ing a Document as an Attachment Click the Office Button and then point to Send on the Office Button menu Click on the Send submenu, which starts your default program and attaches the active Word document to the message Fill in the To text box with the recipient’s address Fill in the message Click the Send button to send the message along with the attachment to the recipient named in the To text box Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition26

ing a Document as an Attachment Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition27

Quitting Word Quit Word Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition28

Summary Apply a theme to a document Update the body text style Link an Excel worksheet to a Word document Link an Excel chart to a Word Document Break links Save a document so that it is compatible with a previous version of Word a document 29Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

Microsoft Office 2007 Word Integration Feature Complete