RFP: MarketPlace Catalog and eInvoicing Solution Attachment 4 Integration Information

eInvoicing Procure to Pay Vision PRELIMINARY Requisition to PO Invoice to Pay BSC approval Budget check and issue PO Issue PO change notice Matching and budget check Fiscal officer approval (BSC) Start PO receiving and matching OSC approval Create requisition Agency approvals SFS SFS integration required Select marketplace/ catalog Update chartfields Data entry/transfer Payment disbursement End SFS integration required Direct entry PDF EDI, XML Search items from catalog Check-out Pay by p-card Distribute PO/change notice e-invoice creation/ capture eCatalog and eInvoice Review and select supplier and items Invoice data feed to SFS (longer term) End Supplier PO flip Research worklist Agency approval Research worklist SFS integration required Data capture (short term) Validation with SFS master data (longer term) ECM workflow Scan invoice OCR/ICR FileNet repository Receive paper invoice Email/eFax ECM workflow SOURCE: ITS, IBM, NYSPro discussions

eInvoicing High-Level eInvoicing Process Suppliers can receive POs and submit invoices in various electronic formats to the State via Cloud technology. Supplier Portal Suppliers EDI, XML, cXML Integrated Suppliers PO Flip Portal Suppliers Email, Fax Manual Suppliers PO Dispatching eInvoicing SFS sends the following information to the provider system to maintain data continuity: Vendor Information (State Vendor ID, Vendor Name, etc.) Contract Numbers Purchase Order Numbers

Procurement Transformation High-Level Process Integration Various types of catalogs can be hosted on the Marketplace Site. Users can shop the site from SFS or directly via Cloud technology. Local governments will have the ability to shop, settle with a P-Card, or export a shopping list. Future phases may include allowing localities to post their catalogs on the State MarketPlace Site. Supplier Data Sources Supplier Catalogs Supplier Punchout NYS Marketplace SFS sends the following information to the provider system to maintain data continuity: Vendor Information (State Vendor ID, Vendor Name, etc.) Contract Numbers Warehoused Items