1. OSD Verification of Certification
Even with on-line vendor registration, any vendor seeking MBE certification must indicate this at registration and must submit the required documentation to the Office of Supplier Diversity for review and approval.
Overview of Vendor Activities in MyFloridaMarketPlace
eProcurement
Portal
Mail or fax
Mail – Telephone or
Registration
OSD Verification of Certification
Receive & Fill
Orders
Invoice &
Receive Payment
Certification Review
Thresholds will be checked
Review will be conducted
OSD
Conduct review
Request additional
Info as needed
Vendor
Submit required
documentation
Log on to portal
Complete forms
Select type of commodities
Select status for certification
Accept terms & conditions
Submit registration
Buyers will log onto system
Buyers will review offerings
Buyers will make selections
Vendor will receive electronic PO
Vendor can respond to order
Vendor can “flip” PO
Invoice will automatically generate
Invoice goes directly back to buyer (no manual steps)
Buyer (Agency) gets invoice & pays
eQuote
Opportunity
Buyer has single event
Buyer looking for 3 quotes
Under $25K in value
Vendor will show up as provider
The certification process, including review by OSD, will still take place using submitted documentation.

2. Data review and cleansing
High-level overview of the catalog development, review and approval process
Data review and cleansing Ÿ
Finalized
Contract Design
Document
Estimated Time
requirements for
catalog
development
DMS will
complete bid
packages and
send out
receive bids and
evaluate
DMS will make
selections and
notify winning
vendors and
eProc team
Award
Notification
package sent to
Team
Provide
Vendors with:
Award Info
Educational
Overview
eProcurement
Requirements
Vendor
Information Packet
sent to vendors
understanding of
E-procurement
data requirements
Determine whether
vendor is
Punchout capable
Catalog
completed with
correct
descriptions and
commodity
codes
Catalog should
also contain
products/pricing
Data format
validated
Error report is
generated for
revisions
Catalogs are
revised by
vendors until
error free
Error free catalog
sent to Contract
Specialist for
approval
Vendor Manager
submits catalog for
loading
Catalog loaded
into Florida
system
Pre-Bid Meeting/
Design Doc
Evaluate Bids
Award Contract/
Post-Award
Conference
Supplier Contact
Data Submitted
from Vendor
Data Review,
Cleansing & State
Approval of Data
Load Data to
Production
Indicates DMS
responsibility
This process would only apply to vendors that use catalogs on the State Term Contract.