Real Time Information (RTI) Crispin Taylor & Lis Moore SLCC Advisory Service

What is RTI? Biggest change to PAYE since 1944 More frequent collection of tax and national insurance information (NIC) Includes details of all employees even those who earn below the tax & NIC thresholds

When is it happening? April 2013 –October 2013 HMRC notification of start date Get prepared now

Why is it happening? Enable more efficient HMRC response to queries/errors Support the introduction of the Universal Credit (Oct 2013 onwards) Reduce fraud Provide Dept of Work & Pensions with up to date information for calculating benefits

What will be submitted Employer Alignment Submission (EAS) Full Payment Summary (FPS) Employer Payment Summary (EPS) National Insurance Verification Request (NVR)

The EAS Employer’s PAYE Ref Accounts Office Ref Tax Office Number Employee Name & Address (full name not nicknames, initials) Employee Date of Birth Employee NI Number Employee Payroll ID Employment Start Date

The FPS Starter & leaver Information (no more P45 or P46) Employee Forename & Surname Employee NI Number, Tax Code & Gender Employee Address Employee Payment Information (Net Pay) PAYE & NIC Contributions

The EPS Lets HMRC know about alterations to liabilities e.g SSP, SMP No payment due NIC Compensation claimed Advanced funding CIS deductions NIC holiday If pay frequency is less than monthly the EPS must still be submitted monthly

The NVR Used by the employer to validate NI number Employees use a different form CA5403 Employee Name Employee Date of Birth Employee Address

How do I submit RTI? Payroll Software including HMRC Basic Tools Payroll Agent/Accountant No online submissions or web forms Alternative software suppliers listed on HMRC website If using HMRC Basic Tools – look out for update notifications/alerts

Not monthly paid? Send FPS when staff are paid Send EPS within 14 days of the end of tax month i.e. 19 th of month following every month – this tells HMRC that no payment is due for the month

Other Issues If no clerk and no other employees submit an EPS to advise a “period of inactivity” Remember to tell HMRC if someone is a casual worker so they don’t assume that the employee has left Employees still get a P45 – HMRC doesn’t It won’t be an easy transition for employers or HMRC

Help & Advice HMRC website HMRC Employer Helpline SLCC Briefing Advice Note SLCC Advisory Service is not qualified to advise on this and Regional Advisors will refer you back to HMRC