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1. Formatting your thesis/dissertation 2. Paperwork to be submitted to the Graduate School with your final copy This Presentation Has Two Parts

Judy Ward 118 Linton Hall Phone: (517)

What will this teach you? a.How to FORMAT your thesis/dissertation b.How to successfully SUBMIT your thesis/dissertation c.How to successfully COMPLETE your degree But before any of that… 1.These formatting requirements are intended for use with “Plan A” thesis submissions, not “Plan B.” 2.These requirements apply to all dissertations. 3.“Plan B” Masters students should contact their department for information regarding submission. This presentation is only meant to supplement your Formatting Guide.

Available online at: Available in Room 150 Administration Building Available online at:

Deadline dates to submit a Thesis or Dissertation to the Graduate School Fall 2006December 15 Spring 2007May 11 Summer 2007August 24 Fall 2007December 14 Spring 2008May 9 Tentative Commencement Dates Fall 2006December 8 Spring 2007May 4 Summer 2007No Commencement

DEGREE COMPLETED Responsibility of Student The Office of the Registrar Responsibility of the Department Responsibility of the Graduate School DEGREE COMPLETION FLOWCHART THE SEMESTER OF INTENDED GRADUATION DEGREE COMPLETED Responsibility of Student The Office of the Registrar Responsibility of the Department Responsibility of the Graduate School DEGREE COMPLETION FLOWCHART THE SEMESTER OF INTENDED GRADUATION Responsibility of Student DEGREE COMPLETED Responsibility of Student The Office of the Registrar Responsibility of the Department Responsibility of the Graduate School DEGREE COMPLETION FLOWCHART THE SEMESTER OF INTENDED GRADUATION Responsibility of the Graduate School DEGREE COMPLETED Responsibility of Student The Office of the Registrar Responsibility of the Department Responsibility of the Graduate School DEGREE COMPLETION FLOWCHART THE SEMESTER OF INTENDED GRADUATION Responsibility of the Department DEGREE COMPLETED Responsibility of Student The Office of the Registrar Responsibility of the Department Responsibility of the Graduate School DEGREE COMPLETION FLOWCHART THE SEMESTER OF INTENDED GRADUATION The Office of the Registrar DEGREE COMPLETED Responsibility of Student The Office of the Registrar Responsibility of the Department Responsibility of the Graduate School DEGREE COMPLETION FLOWCHART THE SEMESTER OF INTENDED GRADUATION Complete and Submit Application for Graduation Check deadline dates Completion of program requirements Obtain thesis/dissertation submission packet at Submit thesis or dissertation to the Graduate School Student must review Exit Check List with advisor Final acceptance of thesis or dissertation Submit title page to Office of the Registrar Submit Final Certification Form from the Office of the Registrar certifying student to graduate Verify approval of Final Certification Form Issue diploma

Susie Korkoske Office of the Registrar Degree and Certification Phone:(517) For questions regarding Degree Certification

1.PRELIMINARY PAGES 2.TEXT 3.REFERENCE PAGES There are three parts to a Thesis/Dissertation For more information, see pg. 5 in your formatting guide.

SEQUENCEPAGINATIONPAGE NUMBER PLACEMENT Preliminary Pages Lower Case Roman Numerals Title PageCount/Do Not NumberNone AbstractCount/Do Not NumberNone Copyright NoticeCount/Do Not NumberNone DedicationCount/NumberBottom/Center AcknowledgmentsCount/NumberBottom/Center PrefaceCount/NumberBottom/Center Table of ContentsCount/NumberBottom/Center List of TablesCount/NumberBottom/Center List of FiguresCount/NumberBottom/Center Key to Symbols or AbbreviationsCount/NumberBottom/Center Text Arabic Numbers Starting at 1 IntroductionCount/NumberBottom/Center Body of Thesis/DissertationCount/NumberBottom/Center Reference Pages Cover Sheets for AppendicesCount/NumberBottom/Center AppendicesCount/NumberBottom/Center Cover Sheets for BibliographyCount/NumberBottom/Center BibliographyCount/NumberBottom/Center Table 1 - Pagination and Sequencing Bottom/CenterCount/NumberBibliography Bottom/CenterCount/NumberCover Sheets for Bibliography Bottom/CenterCount/NumberAppendices Bottom/CenterCount/NumberCover Sheets for Appendices Reference Pages Bottom/CenterCount/NumberBody of Thesis/Dissertation Bottom/CenterCount/NumberIntroduction Arabic Numbers Starting at 1 Text Bottom/CenterCount/NumberKey to Symbols or Abbreviations Bottom/CenterCount/NumberList of Figures Bottom/CenterCount/NumberList of Tables Bottom/CenterCount/NumberTable of Contents Bottom/CenterCount/NumberPreface Bottom/CenterCount/NumberAcknowledgments Bottom/CenterCount/NumberDedication NoneCount/Do Not NumberCopyright Notice NoneCount/Do Not NumberAbstract NoneCount/Do Not NumberTitle Page Lower Case Roman Numerals Preliminary Pages PAGE NUMBER PLACEMENTPAGINATIONSEQUENCE pg. 5 Formatting Guide (PLEASE USE!)

1 Inch Margins: Top Right Bottom 1.5 Inch Margin: Left Double Spaced Use a 12 pt. font 10 Page number must be centered at least.5 inch from the bottom (You may use 10 pt. for footnotes and long tables).5” Margins and Font See pg. 3 Formatting Guide

THE RELATION BETWEEN BIOCHEMICAL AND MORPHOLOGICAL DIFFERENTIATION IN BLASTOCLADIELLA EMERSONI By James Samuel Lovett A DISSERTATION (or A THESIS) Submitted to Michigan State University in partial fulfillment of the requirements for the degree of DOCTOR OF PHILOSOPHY (or MASTER OF ARTS or MASTER OF SCIENCE) Department of Botany and Plant Pathology 2004 Sample Title Page Instructions for Title Page pg. 6 Formatting Guide

Sample Abstract ABSTRACT FORMATTING GUIDE FOR MASTER’S THESES AND DOCTORAL DISSERTATIONS By Debra L. Conlin The Michigan State University policy on Integrity of Scholarship is set forth in General Student regulation 1.00, cited in the University catalog: “The principles of truth and honesty are recognized as fundamental to a community of teachers and scholars…No student shall claim or submit the work of another as one’s own.” These principles apply to the preparation of master’s theses and doctoral dissertations as well as to all other academic work. In submitting a thesis/dissertation in partial fulfillment of the requirements for a master’s or doctoral degree, a student takes responsibility for the integrity of that work. Instructions for Abstract pg. 6 Formatting Guide

Copyright by JANE DOE 2004 Your copyright should look like this. You may place it anywhere within the required margins. See pg. 7 Formatting Guide

Your final paper should be clean and legible.

Sample Font Size for Equations See pg.3 Formatting Guide

The font used in this figure is too small to survive the microfilming process.

Attention: The Computer Center is able to answer technical formatting questions. 120 Computer Center Phone: Website:

AFTER Indistincttext Distincttext BEFORE

6 Figure 1-1. Sequence and alignment of the gRNA/mRNA substratepairs. The sequence of the unedited mRNA transcript (shaded gray) is shown with the gRNA sequence (underlined) aligned beneath the editing domain. The complementarity between the gRNA and MRNA in the anchor duplex region is shown with : indicating G:U base pairing and ? for Watson-Crick base pairing. Vector sequence located at the 5’- and 3’-end of the mRNA are shown in lower case. (A) 3’A6UT + gA6-14; (B) 5’ND7UMT + gND7-506; (C) 5’CYbUT + gCYb ” (Blank Page) 5 Facing Pages See pg. 11 Formatting Guide

Information preserved in grayscale Information lost in grayscale Units Time Group A = Group B = See pg. 10 Formatting Guide

Color images that will not reproduce as true copies when microfilmed may be submitted if the student completes a form provided by the Graduate School. An example of the form is on the next slide.

This form requires 4 signatures: Your own Major Professor The Chair Your Associate Dean

Sample Figure See pg. 10 & 11 Formatting Guide

Sample Table See pg. 10 & 11 Formatting Guide

Oversized Tables and Figures If charts, graphs, maps, diagrams, etc. cannot be presented on 8.5” x 11” paper, they may be placed on 11” x 17” Paper and margin requirements must be met. Instructions for oversized tables and figures are on page 11 in your formatting guide. If you have any questions regarding oversized tables and figures, call the Graduate School at (517)

Bad Reprint Incorrect margins Page number is at the top of the page The font is less than 10 pt.

Better Reprint Correct margins Page number is at the bottom of the page The font is at least 10 pt.

A reprint is a copy of a published journal article. When including reprints as part of a thesis or dissertation, the student must complete a form provided by the Graduate School. The form needs to be signed by the student and the major professor on behalf of the guidance committee. See pg. 13 Formatting Guide

Most Common Mistakes Thesis/Dissertation Agreement Form not completed Inappropriate Font Size Permission for Color Images not granted Permission for Use of Reprints not granted Margin requirements are not met Wrong Paper Type of payment unacceptable Blank Page missing Incorrect Page Numbering Problem with Additional Title Page Problem with Additional Abstract Poor Copy Quality Human or Animal Subject Form unsigned Bookplate errors See pg. 17 Formatting Guide

Purchase Paper: A. Most office supply stores B. UNIVERSITY STORES (Service Rd.) phone ( ) Copy Services : A. COGS Council of Graduate Students, 316 Student Services Bldg., phone ( ) B. Any other professional copying service FINAL UNBOUND COPY on white, 25% rag paper, 20 lb. weight, with a watermark

This part of the presentation will review the paperwork that must be submitted to the Graduate School with the final copy of your thesis/dissertation. The web address for the paperwork is:

Microfilm Agreement Form page A4 Microfilm Agreement Form page A5 You must fill out this form to complete your required paperwork, and submit it with your final draft. You can find it at this web address: Copyrighting is OPTIONAL. Registration for copyright may be made through UMI. See pg. 14 Formatting Guide

Agreement Form Asks for an additional title page and abstract No digital submission at M.S.U. UMI is granted non-exclusive rights to reproduce and distribute dissertation and abstract The sale of each copy will pay a royalty of 10% if the amount exceeds $10.00 in a calendar year Optional: UMI will file registration to copyright for a fee of $65.00

See pg. 14 Formatting Guide

If you used any human or animal subjects, you must check “Yes” for the appropriate box(es). You’ll need both your signature, and the signature of your major professor. If you did not use any human or animal subjects, you must check “No” for each box. You’ll need both your signature,

If you used human subjects, you must provide a copy of this approval letter.

HUMAN SUBJECTS Attn: Barbara Decker 202 Olds Hall Phone: Website:

If you used vertebrate animal subjects, you must provide a copy of this approval letter.

RESEARCH WITH ANIMALS Attn: Candace Flynn, AUCAUC A620 E. Fee Hall Phone: Website:

Checklist for Leaving Campus If you have any questions regarding checklist information, consult your department

A)Survey of Earned Doctorates While the survey is voluntary, the University stands to lose funding for research if we lack the information this questionnaire provides. Students’ responses are held in complete confidence, and individuals are not identified in University reports. Exit Surveys See pg. 14 Formatting Guide

Graduate School Exit Survey On-line Instructions ( Only students that have applied for graduation have access to this survey from the 5th week of the semester through one month after the end of the semester ) Your participation in this survey is of importance and it is greatly appreciated by the Graduate School. The survey will ask you questions about your educational experience in your graduate program. The Graduate School uses data from this survey when reviewing graduate programs and to guide decisions about services and initiatives for graduate students. Only students who have applied for graduation will have access to the online survey and the identity of all respondents will be kept confidential and only aggregate information will be made available to faculty and administrators. It takes about 10 minutes to complete the online survey. Please follow the following steps. 1.Access the following website address: 2.Enter your NetID (Login Name) and Password 3.Click on “The Graduate School” survey for “Masters” or “Doctorate” 4.Complete all the items on the survey. When finished, click “Submit Answers.” (Note: Once you click “Submit Answers,” you cannot return to the survey to change your response.)

THE RELATION BETWEEN BIOCHEMICAL AND MORPHOLOGICAL DIFFERENTIATION IN BLASTOCLADIELLA EMERSONI By James Samuel Lovett AN ABSTRACT OF A DISSERTATION (or AN ABSTRACT OF A THESIS) Submitted to Michigan State University in partial fulfillment of the requirements for the degree of DOCTOR OF PHILOSOPHY (or MASTER OF ARTS or MASTER OF SCIENCE) Department of Botany and Plant Pathology 2004 Professor Jon Q. Pub Additional Title Page Sample Instructions for Additional Title Page pg. 15 Formatting Guide

Additional Abstract Sample ABSTRACT FORMATTING GUIDE FOR MASTER’S THESES AND DOCTORAL DISSERTATIONS By Thomas S. Yu The Michigan State University policy on Integrity of Scholarship is set forth in General Student regulation 1.00, cited in the University catalog: “The principles of truth and honesty are recognized as fundamental to a community of teachers and scholars…No student shall claim or submit the work of another as one’s own.” These principles apply to the preparation of master’s theses and doctoral dissertations as well as to all other academic work. If you are reading this right now, you should probably try to listen to Judy. Why strain your eyes to read meaningless text? This stuff is only meant to give you a visual representation of a pretty simple concept. If you are just snapping out of some kind of trance, then let me get you up to speed. We are currently discussing the fact that an abstract for a dissertation can spill over onto a second page. Should your abstract do this? That is a very good question. I suppose if you really need to fit in some extra information, then go for it. I would try being concise, to avoid redundancy.

Thomas S. Yu In submitting a thesis/dissertation in partial fulfillment of the requirements for a master’s or doctoral degree, a student takes responsibility for the integrity of that work. Instructions for Additional Abstract pg. 15 Formatting Guide

Fees for submitting a Thesis or Dissertation: (Subject to change) Master’s Thesis: $78.00 Doctoral Dissertation: $88.00 Copyright: $65.00 If you have any questions regarding the fees, please contact: The Graduate School Michigan State University 118 Linton Hall East Lansing, MI

Step 4. Your name will appear on Degree List. Step 5. We send the unbound copy to ProQuest to be bound and microfilmed. Step 6. ProQuest sends microfilm and bound copy to the Graduate School. Step 7. Bookplate is placed on the inside of the bound copy. Step 8. Microfilm and bound copy is sent to the M.S.U. Library. After Completing the Formatting Process Step 1. Bring preliminary copy of thesis/dissertation to the Graduate School to check the formatting. Step 2. Make final revisions. Step 3. Submit final unbound copy to the Graduate School. What You Do What We Do

Degree and Certification Contact Person: Susie Korkoske Phone Number: Human Subjects Contact Person: Barbara Decker Phone Number: Address: 202 Olds Hall Web Address: Research with Animals Contact Person: Candace Flynn Phone Number: Address: A620 E. Fee Hall Web Address: Provides a Copy Service Council of Graduate Students (COGS) Phone Number: Address: 316 Student Services Resources The Graduate School Phone Number: Address: 118 Linton Hall