Office of Technology the University of Illinois U of Illinois The Office of Technology Management (OTM) Intern Program – 12 years later

Office of Technology the University of Illinois Fast Facts Urbana OTM Operational Aspects U of Illinois Research Revenues $600M OTM Staff- 20 FTE 7 licensing managers 6 support staff 7 other professional staff 14 interns 45,000 Students, 2,978 Faculty OTM budget Operations $2.3M, Patent costs $3M Common Metrics (2012) 223 Inventions 76 patents issued 46 licenses/options 5 startups $6.1M royalties Equity Holdings in 32 Startups

Office of Technology the University of Illinois Fast Facts Current Intern Program Operational Aspects- $150,000 annual cost 4 undergraduate marketing and communications interns ($14.50 p/hr) 1 undergraduate mobile apps intern ($14.50 p/hr) 5 OTM funded graduate commercialization analysts ($18.50 p/hr) 2 OTM funded PhD Fellows ($18.50 p/hr) 1 OTM Funded Patent Fellow ($18.50 p/hr) 3 Department funded grad commercialization analysts ($18.50 p/hr) OTM Intern Team 2012

Office of Technology the University of Illinois Operational Details Commercialization Analyst Program 35 hours per week May- August (summer) 10 hours per week End Aug- May (semester) Marketing and Comms Program 20 hours per week (summer) 10 hours per week (semester) Ph.D Fellows Program 12 hours per week (summer) 10 hours per week (semester) Patent Fellows Program 10 hours per week (semester) Mobile Apps Intern Ad hoc

Office of Technology the University of Illinois Intern Responsibilities Commercialization Analysts/ Ph.D. Fellows Screening/evaluation of new invention disclosures Market and industry analysis for marketing Prior Art analysis Initial draft for marketing materials Special projects – marketing, patent analysis, claim analysis, Patent Fellow Assisting Patent Coordinator review Office Actions, do patent analysis, draft claims for in house provisionals Communications Interns All Social Media management and strategy Twitter,facebook,pinterest, linkedin, etc Website content management (otm.illinois.edu) Blogging and writing for newsletters or for any campus publication Marketing Interns One on one assistance with marketing plans and programs for Technology Managers Mobile App Intern One on one assistance with coding mobile apps from disclosures to the OTM

Office of Technology the University of Illinois Recruitment process (1) Highly competitive internships, over 100 applications for 14 positions Recruitment Starts January each year First Offers Made March, final offers made April Start day always first day after graduation date (May 14 ish) Process Graduate Commercialization Analysts/ Ph.D. Fellows Information sessions in law school, MBA program, life sciences, engineering Undergraduate Communications/marketing Interns Info sessions at College of Media Mobile App Intern Word of mouth in CS and Engineering.

Office of Technology the University of Illinois Recruitment process (2) Graduate Commercialization Analysts/ Ph.D. Fellows Previous years interns manage recruitment process Review of initial applications and Invite ~ 1/3 to interview/case study Two full days of interviews each year Undergraduate Communications/marketing Interns Info sessions at College of Media Review resumes and invite for interview/writing sample Mobile App Intern Word of mouth in CS and Engineering. Review resume and interview

Office of Technology the University of Illinois Management of Programs Graduate Commercialization Analysts/ Ph.D. Fellows Work flow and day to day items Supervised by Senior Commercialization Analyst (usually a second year intern) Management oversight by one Technology Manager Each intern works with different tech managers throughout the year depending on their disclosure projects. Undergraduate Communications/marketing Interns Managed directly by Senior Marketing Manager -Mobile App Intern Managed directly by Technology Manager responsible for software/copyright

Office of Technology the University of Illinois Value Add for Interns All Interns Over the course of the internship introductions to /seminars with: – Entrepreneurs – VC’s – Law firms – Local companies Opportunity to be selected for an AUTM Student membership Leadership opportunities within the program – Senior Analyst position – Participate in next years recruitment Possible career opportunities (associate tech manager) Fellows Adapted hours to fit with a Ph.D candidate other responsibilities Hands on experience for ‘alternative career to teaching/research’ Other as indicated for ‘all interns’

Office of Technology the University of Illinois New Aspects of Program Mobile App Intern –Driven by increase in mobile apps from non traditional sources PhD Fellows –Driven by increased demand, needed to adjust hours Communications –Increased focus on social media presence All Interns –New module for training in conjunction with NSF Funded National Center for Professional and Research Ethics.

Office of Technology the University of Illinois Measures of Success Keeping up with disclosures –Review and make recommendation on each disclosure within 6- 8 weeks Keeping faculty happy –Responsiveness and professionalism of students assists maintaining the great reputation of our office Communications –Increased focus on social media presence, 3000 tweets, 1,357 followers. –Increased number of events on campus Keeping all FTE staff motivated and not overwhelmed

Office of Technology the University of Illinois Challenges and Risks Ongoing successful recruitment of interns –A lapse in recruitment can have detrimental impact on entire tech transfer operation if intern program is relied upon to provide fundamental services –Maintain a high profile for the program, use word of mouth, showcase on campus Being aware of regulatory issues when employing foreign national students –Need to be cognizant of regulations and whether a technology is export-controlled –There may be restrictions on who can review confidential information –Keep top of mind and do get a working knowledge of issues, Attrition and getting commitment from students to work regular hours –Make students feel part of the tech transfer team, recognize their efforts, communicate regularly with them about their work and the other activities of the office

Office of Technology the University of Illinois What’s Next? Undergraduate Finance Intern –For assistance with license compliance and finance Further refining –Ph.D. Fellow Program –Mobile App Intern program

Office of Technology the University of Illinois Where are they now? Other tech transfer offices Patent or Corporate Counsel Startup Companies Market Research and Consulting Co’s Business development/product management Insurance/Finance Companies

Office of Technology the University of Illinois Final Checklist Defining needs – where is need for additional resources? Management and training – who/when/how/cost? Space/location – on location or satellite, confidentiality issues Costs/budget – how much, who pays, how to measure value? Screening Process – for consistency of experience for analysts Other projects – part of core work or not? Continuity between programs – helps to have mentor? Getting buy in – faculty, other licensing staff, administration

Office of Technology the University of Illinois ***