1 Panel on State K-16 and P-20 Initiatives Indiana eTranscript Initiative SHEEO Professional Development Conference August 15, 2007 Boston, Massachusetts

2 This Presentation Will: 1.Describe the Indiana eTranscript Initiative 2.Reflect on: Lessons Learned Benefits Conclusions

3 What Is the Indiana eTranscript Initative?

4 Background Developed as a partnership between: –Indiana Commission for Higher Education –Indiana Department of Education Formal Roll-Out in October 2005 Uses technology developed by Docufide, Inc.

5 Background (continued) Allows electronic transmission of transcripts: –High school to college –High school to high school –College to college (to be added) FREE service thanks to ISM Education Loans (Indiana Secondary Market)

6 Request and Release of Transcripts Students can make online requests for transcripts to be sent to colleges High school counselors OK release of transcripts High school counselors and college admissions offices can also request transcripts to be sent

7 Delivery of Transcripts Currently: Delivered electronically to all Indiana public and all but one Indiana independent colleges for free

8 Delivery of Transcripts (continued) As of Sept. 1, 2007: Delivered for free to any college in the U.S. –Electronically, if college participates –By print, via overnight mail, if not

9 Participation Levels in Indiana (Colleges) All Indiana public colleges can receive transcripts electronically 30 of 31 independent colleges can receive transcripts electronically

10 Participation Levels in Indiana (High Schools) 92% of all public and non-public high schools (360 of 391 high schools) have signed on to participate 70% of high schools (274 of 391) are “live,” i.e. capable of sending transcripts electronically; these schools enroll 74% of all high school students

11 Participation Levels (High Schools, continued) 54% of high schools (210 of 391) have already sent a total of close to 15,000 transcripts electronically Most of the 15,000 transcripts were sent over the past 12 months

12 Awareness Campaign Examples College admissions officers all indicated e- Transcript is the preferred delivery method Working directly with high school personnel, e.g. counselors Printed more than 200,000 “rack cards”

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14 Data Transmission and Downloading Data extracted from the high school student information system (SIS) and transmitted as XML data Colleges can download transcript information as PDF image or XML data

15 Reflections on: Lessons Learned Benefits Conclusions

16 Lessons Learned 1.Human challenges are bigger than technical ones (old habits and mindsets are bigger obstacles than technology)

17 Lessons Learned (continued) 2.Standards are critical: Postsecondary Electronic Standards Council (PESC) Schools Interoperability Framework (SIF) Standardized state transcript

18 Lessons Learned (continued) 3.SHEEO Agency - Department of Education collaboration is essential

19 Benefits 1.eTranscripts deliver basic: Convenience (students, parents) Efficiency (counselors, admissions personnel) Effectiveness (no lost transcripts)

20 Benefits (continued) 2.eTranscripts provide a platform for: Analyses of student success Feedback reports to high schools (from colleges and state) Analyses of course-taking patterns (from colleges and state) Diploma audits

21 Benefits (continued) 3.eTranscripts can be used to build a data warehouse, linking together data from: K-12 Postsecondary education Workforce

22 Conclusions 1.The eTranscript is an idea whose time has come 2.Implementing an eTranscript initiative is a quintessential state activity (a statewide infrastructure will not build itself)

23 Conclusions (continued) 3.An eTranscript infrastructure exemplifies a seamless P-20 data system, as called for by the Data Quality Campaign (DQC) 4.Whatever the design features, eTranscript infrastructure must support portability across state lines

24 Contact Information: Ken Sauer, Ph.D. Associate Commissioner for Research and Academic Affairs Indiana Commission for Higher Education 101 W. Ohio Street, Suite 550 Indianapolis, Indiana Phone: (317) ext. 21 Fax: (317) Web: