Direct Deposit Set Up

You should allow a minimum of 3-4 weeks before being able to implement this process.

Most banks charge for using this service

1. Call your bank.

2. Have your employees give you voided checks or deposit stubs for each account they want to use. Add to the “Direct Deposit” tab on their employee file. Main Menu / PR / Maintenance / Employees

Let the employees know they cannot have part of their pay deposited and the rest in a check.

3. Meet with your bank representative

a) Explain you will be sending a ACH/NACHA compliant file b) Obtain ACH requirements for their file uploads c) Ask if the bank requires a prenote (test) file to be sent. d) Ask how quickly they will respond during testing.

4. Set up a folder in your computer to save the Direct Deposit files

5. Modify the payroll cash account and set up the “Direct Deposit” tab Main Menu / GL / Maintenance / Accounts

6. Produce a “Pre-Note” file to your Direct Deposit folder and name it pre-note.txt Main Menu / PR/ Daily / Export Direct Deposit **Always use the “Post” icon to correctly format this file**

7. Send/Upload Pre-Note Test file to bank

8. If changes need to be made, modify the payroll cash account and set up the “Direct Deposit” tab Main Menu / GL / Maintenance / Accounts

9. If the file is approved, do another pre-note file and say “Yes” to clear all pre-notes.

10. Go to your PR Control File “Sequences Tab” and confirm the “Direct Deposit Sequence” field is set to Check Stub Only

11. For any user who will be cutting checks, go to the Print Checks & Direct Deposits and set up some defaults

To save, click “Report” on the toolbar, then choose “Save Defaults”

You are ready to produce a regular payroll with checks and direct deposits!

1. Do Payroll as NORMAL

2. Note that on the Pre-Check Register the “Pay Method” under each employee net pay will indicate whether they will receive a check or a direct deposit.

3. Go to “Print Checks and Direct Deposits”. Click “Report” tab. Direct Dep Stubs and Checks show together on this screen. Click print and Dir Deps stubs will print first. Then you can put check stock in printer and print actual checks.

4. You will received Direct Deposit Register and Check Register separately but all posted together.

5. Go to “Export Direct Deposits”. Create files and rename file for your reference. **Always use the “Post” icon to correctly format this file**

6. Log into your bank software per their instructions and upload the newly created file.

You are done.