2007 Annual Conference “Paperless Board Meetings or How to Get Unlocked From Your Copier” Regina Dinger AL PE and PLS Board

Atlanta, Georgia 2007 Annual Conference Council on Licensure, Enforcement and Regulation How We Got Here 5/6 Board Meetings per Year Shipped two 3” binders of material each board meeting Material being shredded after the meeting

Atlanta, Georgia 2007 Annual Conference Council on Licensure, Enforcement and Regulation Sample Agenda Board Meeting Agenda

Atlanta, Georgia 2007 Annual Conference Council on Licensure, Enforcement and Regulation The Process Prior to Board Meeting –Agenda file stand-alone document –All other documents located in separate file –Hyperlink from the agenda At Board Meeting –Use multimedia system to project agenda –Update the agenda sheets with any comments and who made the motion and vote Post Board Meeting –Save to CD

Atlanta, Georgia 2007 Annual Conference Council on Licensure, Enforcement and Regulation Equipment Needed We purchased board member laptops –Some use at home –Laptops set up for board meeting Jump drives –Others have used CD’s –Secure file transfer from board web site Multimedia System in Board Room

Atlanta, Georgia 2007 Annual Conference Council on Licensure, Enforcement and Regulation Implementation Issues Board Member Resistance –Looking at computer screen –Paging back and forth First few times we used CD’s –How to update the files and save their notes –Getting the CD’s back to destroy Need for Securing Data –Encrypt Files –Updating of laptops

Atlanta, Georgia 2007 Annual Conference Council on Licensure, Enforcement and Regulation Speaker Contact Information Regina Dinger AL Board of Licensure for PE and PLS