Driving Business Efficiency Juan Rodriguez President & CEO Advanced Processing & Imaging, Inc. Leveraging Business Process Automation & Document Management.

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Presentation transcript:

Driving Business Efficiency Juan Rodriguez President & CEO Advanced Processing & Imaging, Inc. Leveraging Business Process Automation & Document Management

Advanced Processing & Imaging’s (API) solutions automate the classification, retrieval, and distribution of the information required to power daily business operations. About API

Business Process Automation: The strategy a business uses to automate processes in order to contain costs. ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 3 Introduction to Automation

“Business Process Management wins the ‘triple crown’ of saving money, saving time and adding value.” ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 4 Introduction to Automation

Statistics The top priority for CIO’s: “Improving Business Processes” Source: Gartner 98% of CEOs expect their business models will need to change. Source: IBM Global CEO Study More than 90% of all data in an enterprise is unstructured information.

How automation can help your organization ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 6 Why its important?

Transparency

Business processes take too long Documentation spread across the organization or LOST Records Management/Compliance Security and Disaster Recovery Challenges ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 10

Lost revenue Business inefficiency (Profitability) Compliance penalties Disaster Recovery risk (Business Continuity) Impact on the Business ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 11

Automate the process Eliminate/Control the paper A Better Approach But how ???????? ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 12

Records Public information request Student Records Finance AP Processing Purchase request Expense Reporting HR On/Off boarding Time off requests Personnel Action Employee Contracting Employee Records ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 13 Examples

Public Records ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 14

Fulfill public record requests Control access to non-public information Protect sensitive data Minimize valuable time searching for information Provide user-based security Enable authorized persons access to information Lower costs associated with producing information Retrieving offsite documents/storage fees Public Records Request ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 15

Customized to your site’s colors and logo Access from any computer with internet access. Easy to use search engine Self Serve, on-demand access Saving, printing, ing capabilities Enable administrators to control who sees what Offer authorized users password- protected logins Enforce watermarks and redactions on printing and PDF exports Benefits ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 16

Internal Routing for Fulfillment of Request

ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 18 Public Records Request Public Record Request City of Punta Gorda

Finance ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 19

Invoices received Validation ERP data entry Distribution/routing Approvals Finance validation/approval CFO/Controller sign off Checks processed – mailed Paperwork and documentation bundled and filed AP Processing Example ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 20

Faster processing Payment discounts Reduced costs Increased productivity Improved reporting & auditing Satisfied vendors and staff Benefits ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 21

ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 22 Finance Examples AP Processing Purchase Requisition Expense Report Payment Request Form

Human Resources ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 23

Candidate hired Employee fills out forms Required documents received Distribution/routing of documents Department & IT Approvals HR validation/approval ERP data entry Paperwork and documentation bundled and filed HR Onboarding Example ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 24

Faster and smoother onboarding Increased productivity Improved reporting Satisfied staff and new employees Benefits ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 25

ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved. 26 HR Examples Employment Application Personnel Action Form Pay Rate Change Pre Travel Authorization

Questions 27 ARMA Presentation | ©2014 Advanced Processing & Imaging, Inc. (API) All rights reserved.

For more information and a personalized demonstration call (800) or us at You can also visit © 2014 Advanced Processing & Imaging, Inc. (API). All rights reserved. For more information contact