Mary Jane Pacheco Manager, Payment Services Ryerson University

Canada Revenue Agency defines invoice as a source document. Source documents reflect binding agreements between parties to transactions. They generally represent the proof of transactions and are relied upon whenever disagreements arise between the parties in relation to the transaction. Invoices need to inform customers of the price of the goods and/or services they are purchasing and the amount of tax they are paying on those goods and/or services. Other source documents include credit card receipts, contracts, purchase orders, work orders, and cancelled cheques.

Last fiscal year ( ) financial services processed 32,527 invoices via Markview. Any one of these invoices may be subject to audit review. For this reason, we require specific information on every invoice. When an invoice is received in financial services it is scanned into Markview to initiate the payment process.

For audit purposes, the following is required on each invoice: Vendor Name Vendor Address Vendor Telephone/Fax/ Bill To Name: RYERSON UNIVERSITY Unique Invoice Number Invoice Date (i.e. date goods/services are received) Detail description of the goods/services incurred Valid Purchase Order (PO) Number (if applicable) Vendor HST Registration Number (if applicable)

1.If the invoice is payable to an individual for professional services, Financial Services will require the Independent Contractor forms to be completed before the work commences. These independent contractor forms are kept on file (shared drive) by Payment Services. Please refer to Weblink – 2.If the invoice is payable to a company/organization we need to confirm if the vendor is operating as a Non-Profit Organization (NPO) or Registered Charity. Vendor Name Vendor Ad

A non-profit organization (NPO) can be set up for any legal purpose as long as its members do not receive a direct financial benefit from the revenues or assets of the organization. An NPO can operate fully without registering as a charity with the Canada Revenue Agency (CRA).

A registered charity is a technical and precise term that refers to an organization that: -Is established exclusively for charitable purposes -Uses its resources for charitable activities -Does not operate for profit -Has applied and is registered as a charity under the Income Tax Act (ITA) -Has received a Notice of Registration from the CRA -Has been assigned a charitable registration number by the CRA

Please direct any questions and/or concerns you may have regarding invoices to: