Get up to speed Send and receive attachments and pictures Sending and receiving attached files in Outlook 2007 is just as easy as it’s always been—and.

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Presentation transcript:

Get up to speed Send and receive attachments and pictures Sending and receiving attached files in Outlook 2007 is just as easy as it’s always been—and in some ways, even easier. What’s easier? When you receive attached pictures or Microsoft Office files, you’ll be able to use the Attachment Previewer to preview those attachments right in the Outlook Reading Pane. And if you’re sending pictures, the Ribbon will help you send them just the way you want them.

Get up to speed Include an attachment Including an attached document or picture with your message is easier than ever. Just as you’ve always done, you’ll begin by creating a new message. Then you’ll use the Attach File command on the Ribbon.

Get up to speed Include an attachment Where you’ll find Attach File The picture shows it on the Insert tab. Including an attachment is a common activity, so you’ll find Attach File on both the Message tab and the Insert tab.

Get up to speed Include an attachment You can’t attach just anything This behavior is unchanged from earlier versions. However, you may be interested to know that some file types that were previously blocked are now allowed and some new types have been added to the blocked list. Outlook will block certain types of file attachments.

Get up to speed Include a picture in line with text In Outlook, it’s easy to send pictures in the body of your messages instead of as separately attached files. Click the Picture command on the Insert tab. As shown in the illustration, you’ll see a picture in the body of the message. To do this:

Get up to speed Picture this: tabs that come and go The discussion of pictures provides an opportunity to explain one more thing about the Ribbon: Some tabs only appear when you do specific tasks. Select a picture that you’ve inserted into a message… …you’ll see that Picture Tools appear on the Ribbon. The Format tab includes commands that you can use to edit the picture before you send it. For example, when you:

Get up to speed Preview attachments before you open them In Outlook 2007, you’ll receive attachments just as you did in earlier versions. And now, some attached files can be previewed right from the Reading Pane. Suppose someone sends you two Microsoft Office Visio ® diagrams as attachments, but you only care about the one that shows the new training room in your building. How could you quickly decide which file to open or save to your hard disk?

Get up to speed Preview attachments before you open them As the picture shows, attachment previewing could be your answer. Attachment previewing allows you to display previews of certain file types right from the Outlook Reading Pane. You can do this without having to open the attached files. To preview an attachment, click its icon. The attachment preview appears in the Reading Pane.

Get up to speed How others receive attachments that you send When you use Outlook 2007, people will receive attached files that you send just as they always have. What has changed is the file format used by some 2007 Office system programs. Attachments that you send or receive may use this new format, which keeps file sizes smaller and helps keep files safer. Outlook fully supports sending and receiving files that use the new formats.

Get up to speed How others can view attachments that you send If you’ll be sending a Word 2007, Excel 2007, or PowerPoint 2007 file to someone who hasn’t yet upgraded to the 2007 release of Office, there are two options. You can save the file in the file format before you send it. Colleagues who have Microsoft Office versions 2000 through 2003 can open, edit, and save 2007 files by installing the Microsoft Office Compatibility Pack for 2007 Office Word, Excel, and PowerPoint File Formats, offered free by Microsoft.