Printing and Page Formatting ITSW 1401, Intro to Word Processing Instructor: Glenda H. Easter

Printing, Lesson 102 Opening a Multiple Page Document

Printing, Lesson 103 Indication of the Number of Pages from Viewing the Status Bar The status bar displays 1/3 indicating that you are on the first of three pages.

Printing, Lesson 104 View Multiple-Page Documents in Print Preview Click the Print Preview button to open the Print Preview window. You may have to click the One Page Button on the Print Preview toolbar.

Printing, Lesson 105 Print Preview

Printing, Lesson 106 Parts of the Print Preview Bar Magnifier One Page Multiple Pages Zoom View Ruler Shrink to Fit Full Screen

Printing, Lesson 107 Changing the Multiple Pages Grid You can display more than one “1” row by three “3” pages across. While in the multiple page grid, click the left button of the mouse and drag across the grid. This will enable you to see a greater number of reduced document pages.

Printing, Lesson 108 Edit a Document in Print Preview Click the Print Preview button. Click the Magnifier button. Move pointer to the text to be adjusted, and click the Magnifier button to change the pointer to an I-beam. Edit the text. After edits are made, click the Print or the Print Preview button.

Printing, Lesson 109 Using the “Shrink to Fit” Feature You can select Shrink to Fit while in Print Preview. When you select the Shrink to Fit, you have no control over the elements that are adjusted to make the document fit on the number of pages you want.

10 Setting Print Options It is necessary to select Print from the File menu option.

11 Print Options Print What drop-down list Print drop-down list Allows you to select Document, Document Properties, Comments, Styles, AutoText Entries, and Key Assignments Allows you to select All pages in a Range, Odd Pages, and Even Pages

Printing, Lesson 1012 Changing Paper Size and Paper Orientation From the File Menu, select Page Setup and click on the Paper Size tab. Select the drop down arrow to select legal.

Printing, Lesson 1013 Page Orientation--Portrait

Printing, Lesson 1014 Page Orientation--Landscape

Printing, Lesson 1015 Change Orientation for a Portion of a Document or an Entire Document You can change the orientation for an entire document or from the insertion point forward by choosing an option from the Apply To drop-down list. When you choose This Point forward, a new section is created with the orientation you choose.

Printing, Lesson 1016 Printing Envelopes Select Envelopes and Labels from the Tools menu bar.

Printing, Lesson 1017 Printing Envelopes The envelope is created with the same address as that of the letter’s inside address. You can change it to all caps by pressing Ctrl/Shift/A.

Printing, Lesson 1018 Changing Envelope Options You can change the envelope size. You can use Print Codes for automated handling by the U. S. Postal Services. You can change the font and other character formatting of the delivery address or the return address. Default font is Arial.

Printing, Lesson 1019 Add to Document Click Add to Document to add the envelope information to the top of the document as a separate section.

Printing, Lesson 1020 Printing Labels The labels tab in the Envelopes and Labels dialog box makes it easy to print labels, either for a return address or for a delivery address. You can print a full page of the same label or a single label and you can choose from a variety of label sizes. You can print labels directly, without saving them, or create a new document that contains the labels, which you can reuse or edit at a later date.

Printing, Lesson 1021 Print Labels Position the insertion point in the envelope section of the document. Open the Envelopes and Labels dialog box and click the Labels tab. Click the Options button to choose a label size. Select the Product Number size desired, and click Ok. Click New Document.

22 Print Labels (Continued) Open the Envelopes and Labels dialog box and click the Labels tab.

Printing, Lesson 1023 Print Labels (Continued) Click the Options button to choose a label size. Select the Product Number size desired, and click Ok.

Printing, Lesson 1024 Print Labels (Continued) Click New Document.

Printing, Lesson 1025 Sending a Document as an Instead of printing, you can send it as directly from Word. The document becomes the message. A Word document sent as an is in the HTML format so it can be read easily. To send the directly from Word, you must first specify Internet options. Open the Windows Control Panel. Start button, Settings, Control 2000 or Outlook Express 5.0 as your editor. On the Connections tab, identify your default Internet Service Provider and check the box to dial the default connection when needed.

Printing, Lesson 1026 To Select Internet Options for To specify Internet Options: Select Settings form the Control Panel. Double-click on Internet Options.

Printing, Lesson 1027 To Select Internet Options for (Continued) The Internet General Tab

Printing, Lesson 1028 To Select Internet Options for (Continued) Select the Programs Tab. Choose Outlook 2000 or Outlook Express 5.0 as your editor.

Printing, Lesson 1029 To Select Internet Options for (Continued) Select the Connections Tab. Make sure it shows your Internet Service Provider as the default. Select the box to dial the default connection when needed.

Printing, Lesson 1030