Report Writing Format.

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Presentation transcript:

Report Writing Format

What is Report? A report is a systematic, well organized document which defines and analyses a subject or problem. To produce a good report requires effort. The content must be clear, concise and accurate.

Report Format Cover page Title page Letter of transmittal Acknowledgement Executive summary Table of contents Introduction Description Findings

Report Format Recommendations Conclusion Bibliography Appendix

Report Format Cover page: It includes the title of the report. Title page: Add your name, as the author, the date of submission, and details of the person or organization for whom the report has been prepared.

Report Format Letter of Transmittal Write a letter to the person or organization for whom the report has been prepared. Acknowledgement Thank all the people who have extended their special help to the completion of the report.

Report Format Executive summary It gives the ‘reader’ a snapshot view of the contents. It ensures that your main points are emphasized. Table of contents List the heading you have given to each section of the report, together with its page number.

Report Format Introduction It should explain why the report has been written, give background information on the subject matter, and explain the method of investigation used. Description/ Analysis Describe, analyze, interpret and evaluate the data you have found, and the methods you have used. This should lead logically and inevitably to your conclusion.

Report Format Findings List your view of the report.

Report Format Recommendations This section allows you to make recommendations based on the findings of your report. The recommendations could be for: Change Improvement New Ideas The recommendations should be based on the findings / results detailed in the report.

Report Format Conclusion Sum up the main point of your report. You can include how the implementation of your ideas and recommendations would improve- Service Productivity Performance

Report Format Bibliography It is vital to keep a record of works you have consulted, sites you have used, or other useful sources you have come across. Why do you need to cite your sources? To show evidence of background reading. To acknowledge other people’s research. To help other researchers.

Report Format Appendix Appendices allow you to add supporting information to your report. You can attach spreadsheets, forms, questionnaires, tables, charts, articles – in fact anything that will support the content of your report. By attaching an Appendix it will allow your report to flow, without interruption.