Overview of California’s Accreditation Process Year-Out Pre-Visit Webinar Joint CTC-NCATE Visits Fall 2011-Spring 2012 Ensuring Educator Excellence

Agenda Overview Overview Steps in the Site Visit Process Steps in the Site Visit Process Planning Planning Program Assessment, Biennial Reports Program Assessment, Biennial Reports Institutional Report, Off-Site Review, IR A Institutional Report, Off-Site Review, IR A Interview Schedule Interview Schedule Two-Month Pre-Visit Two-Month Pre-Visit Site visit and post site visit Site visit and post site visit Role of the Consultant Role of the Consultant 2

3 Roles and Responsibilities in a Accreditation Site Visit Commission on Teacher Credentialing (CTC) Commission on Teacher Credentialing (CTC) Committee on Accreditation (COA) Committee on Accreditation (COA) National Council for Accreditation of Teacher Education (NCATE) National Council for Accreditation of Teacher Education (NCATE) Your Institution Your Institution

4 Focus of Accreditation Institution Institution Education Unit as an entity Education Unit as an entity Common/NCATE Standards address institutional infrastructure and capacities. Common/NCATE Standards address institutional infrastructure and capacities. Programs All Individual Programs offered by the institution Adopted Program Standards –PA reviews to assure that programs are still meeting the standards HO-Sample Org Structure (1)

5 Common Standards (2008) 1. Educational Leadership 2. Unit and Program Assessment and Evaluation 3. Resources 4. Faculty and Instructional Personnel 5. Admission 6. Advice and Assistance 7. Field Experience and Clinical Practice 8. District-Employed Supervisors 9. Assessment of Candidate Competence

6 NCATE Standards 1. Candidate Knowledge, Skills and Professional Dispositions 2. Assessment System and Unit Evaluation 3. Field Experiences and Clinical Practice 4. Diversity 5. Faculty Qualifications, Performance, and Development 6. Unit Governance and Resources

7 NCATE Crosswalk The education unit implements and monitors a credential recommendation process that ensures that candidates recommended for a credential have met all requirements. Qualified members of the unit are assigned and available to advise applicants and candidates about their academic, professional and personal development, and to assist in their professional placement. Appropriate information is accessible to guide each candidate's attainment of all program requirements. The institution and/or unit provide support and assistance to candidates and only retains candidates who are suited for entry or advancement in the education profession.

8 Program Review Each credential program is reviewed; Program Assessment and by the site team Each credential program is reviewed; Program Assessment and by the site team Standard Options available to programs Standard Options available to programs Adopted California Standards Adopted California Standards National or Professional Program Standards National or Professional Program Standards Experimental Program Standards—only if operating an approved Experimental Program Experimental Program Standards—only if operating an approved Experimental Program

Accreditation Cycle Yr. 1 Yr. 2Yr. 3Yr. 4Yr. 5Yr. 6Yr. 7 Biennial Report Follow up to site visit Site Visit Program Assessment Biennial Report 9 Collect and Analyze Data Annually

10 Continuing Accreditation Visit Cycle  Consultant Assigned  Institutional Overview Visit – 1 Year Prior  Preconditions Report – 6 mo. to 1 year prior  Team Structure: Board of Institutional Reviewers  Team Leader, Team Size  Response to Common Standards  Planning for the Team Visit  Accreditation Team Visit – date of visit  Committee on Accreditation HO-NCATE Timeline (1-3)

Team Composition Size and structure of the team is negotiated between the institution, NCATE and the Commission Ca Team Lead/Co-Chair (1) NCATE Co-Chair (1) NCATE Unit/Common Standards Cluster (4-6) Program focused team members (2-5)   CTC Consultants (2) Total individuals on the your visit will range from

Planning Team Approach Team Approach Logistics Logistics California individuals—CTC pays for California individuals—CTC pays for NCATE individuals-Institution pays for NCATE individuals-Institution pays for Program Specific Preparation Program Specific Preparation Institution Preparation Institution Preparation Checklists Checklists 12 HO-Org Structure (4)

Logistics Lodging Meals Develop and sign a contract with the CTC to get reimbursed for lodging and meal expenses for CALIFORNIA team members Plan for Transportation NCATE—out of state California team members 13 HO-Hotel-Meals planning (5-6)

3-6 Month Out Phone Call Have all logistics info Hotel identified Hotel identified Lodging rate Lodging rate Team room rate Team room rate Parking fee, if applicable Parking fee, if applicable Identify who at institution will sign the contract—2 weeks-1 month prior to the site visit Identify who at institution will sign the contract—2 weeks-1 month prior to the site visit Notify State Consultant if you need the phone call 6 months prior to visit Notify State Consultant if you need the phone call 6 months prior to visit 14

Presenting Evidence for the Team 1. California: Web pages 2. NCATE: AIMS system Organize by both approved program and by NCATE Standard Organize by both approved program and by NCATE Standard All documentation should be electronic whenever possible 15 HO-Site Visit Documentation(7)

16 Preconditions Report Due six months to 1 year before the visit Report includes Characteristics of the Institution—including matrix of programs, candidates, and program completers Addresses all Preconditions*—General (state law and Commission Policy) and Program Specific * Includes evidence to support meeting the Preconditions Matrix of Approved Programs Report is reviewed by CTC Staff preconditions.html HO-Preparing Preconditions Report (8-9)

Which Entity Reviews which Programs? Commission All CTC Approved Educator Preparation Programs Teaching Credentials Services Credentials 17 NCATE All programs that prepare educators for P-12 schools Credential Advanced degrees

NCATE Program Designation Initial Teacher Preparation Programs Programs at the baccalaureate or postbaccalaureate levels that prepare candidates for the first license to teach. Advanced Programs 1) the continuing education of teachers who have previously competed initial preparation or (2) the preparation of other school professionals. 18 Program. A planned sequence of courses and experiences for the purpose of preparing teachers and other school professionals to work in pre-kindergarten through twelfth grade settings. Programs may lead to a degree, a recommendation for a state license, both, or neither.

California Approved Programs within the NCATE Process Program Level Data Program Assessment & Biennial Reports Unit Level Data Unit data (IR) available to the site visit team—a minimum of 6 months prior to the site visit Additional data will be uploaded at a later date. Specific assessments must be presented at the unit level (i.e., diversity, dispositions) 19

Program Sampling Most programs will do Program Sampling after having completed Program Assessment. Some programs will not have done Program Assessment (transitioning or new programs) If many standards have More Information Needed, a full Program Review will take place 20 HO: Program Sampling or Full Program Review (10)

21 Program Sampling Cluster Complete Program Summary is needed for each program Review team member(s) will be looking across groups of approved programs Program Design Course of Study (Curriculum & Fieldwork) Assessment of Candidates HO: Program Review and NCATE Process (11)

Biennial Report One more BR is due before your site visit Plan to turn in as early as feasible Staff will return the feedback as quickly as possible BR Part B—provide evidence for NCATE Standard 2 22

Biennial Report—Part B Part B of the Biennial Report requires the unit head to reflect upon the program specific data—for NCATE Standard 2 consider Part B of the Biennial Report requires the unit head to reflect upon the program specific data—for NCATE Standard 2 consider Aggregating data up to the unit level— diversity, dispositions, faculty… Aggregating data up to the unit level— diversity, dispositions, faculty… Report on unit level analysis of data and decisions to act on the analysis Report on unit level analysis of data and decisions to act on the analysis 23 HO-NCATE and Data (12-14)

24 Institutional Report Document that addresses the NCATE Standards Supporting evidence must be available electronically when the IR is submitted to AIMS. Off-Site Review will take place within 1- 2 months of submission of IR Off-Site Report is prepared for the Institution

IR Addendum Off-Site Report is posted in AIMS Institution develops an IR Addendum addressing all questions and concerns in the OSR. Additional data may be provided Site visit team will consult the OSR and Addendum rather than the IR for the visit 25 HO: NCATE Process (11)

26 Post a minimum of 60 days prior to visit Include links to supporting documentation IR --AIMS too Off-Site Report –AIMS too IR Addendum—AIMS too Narrative addressing 4 sentences from Common Standards Program Documents including Preliminary Report of Findings Program Summaries Biennial Reports and CTC Feedbac k Site Visit Documentation (7)

27 Team Composition Size and structure of the team is negotiated between the institution, NCATE and the Commission Ca Team Lead/Co-Chair (1) NCATE Co-Chair (1) NCATE Unit/Common Standards Cluster (2-4 NCATE members plus 2 members from California) Program focused team members (2-5) If necessary; specific program focused team members

28 Sample Interview Schedule NCATE/Common Standards NCATE/Common Standards Program Sampling Program Sampling Program specific issues, if needed Program specific issues, if needed See Accreditation Handbook: Appendix B Additional Resources

29 Interviews NCATE Unit Standards 1.Candidate Knowledge, Skills and Dispositions 2.Unit Assessment 3.Clinical Experience 4.Diversity 5.Faculty 6.Unit Governance and Resources Approved Programs Organized into clusters of programs Preliminary Teaching Programs Special Education Programs Advanced Teaching Programs Services Programs Talk with your CTC Consultant

Focus of the Interviews NCATE Unit Standards—interview across the education unit focusing on concepts in the NCATE Unit standards Programs—interview one stakeholder constituency within the assigned cluster of programs Columns—strands such as NCATE or Program cluster Rows—time of day, room, constituency 30

Schedule Essentials Program Sampling team members need 1 ½ hours on the first morning with the Program Coordinators, organized by Program Cluster 1 ½ hours for lunch each day for the team to eat and have a team meeting Provide minutes between interviews Each team member needs a minimum of 1 hour per day not to be in a scheduled interview Mid-Visit Report needs to be on the schedule (Monday at 2 pm)—formal meeting with unit head on the progress and what is still needed 31

32 Planning for the Team Visit Interview Schedule includes Candidates Graduates Master teachers/Supervisors Employers/Administrators Administration and Faculty of the Institution Collaborative partners in governance (advisory) Off Campus/Satellite visits Credential Programs outside the School/Department of Education

Two Month Out Pre-Visit Visit to your institution CTC Consultants California Co-Chair NCATE Co-Chair Purpose: Finalize all logistics including interview schedule 33

Site Visit Sunday noon through Tuesday afternoon for CI/TI Visit. Initial CTC-NCATE: Sunday noon –Wednesday Sunday Interviews—constituencies not available on Monday afternoon, i.e. employers, advisory board, completers, district-employed supervisors. School visit—required by NCATE Leave campus Monday with all data and interviews completed Tuesday—no scheduled interviews, time in case more information is needed Plan for Exit Report at 3:30 or 4:00 pm 34

One Visit-Two Reports California Team makes decisions on all standards— Common and Program Team makes a recommendation on the accreditation status COA hears the report within 1-2 months Accreditation Decision 35 NCATE Team makes recommendations on the 6 standards AFI Multi-step process to the UAB UAB hears the report in about 6 months Accreditation Decision

36 Accreditation Team Report Format - Narrative Style Team makes DECISIONS about all standards: NCATE/Common and Program NCATE and Program Standard Findings Standard Met Standard Met with Concerns Standard Not Met

37 Accreditation Team Report Team makes an Accreditation to the COA on the unit and all of its approved programs Team makes an Accreditation Recommendation to the COA on the unit and all of its approved programs Accreditation Accreditation Accreditation with Stipulations Accreditation with Stipulations Accreditation with Major Stipulations Accreditation with Major Stipulations Accreditation with Probationary Stipulations Accreditation with Probationary Stipulations

38 Presentation to COA Consultant - Introduces Report Consultant - Introduces Report Team Leader - Presents Report Team Leader - Presents Report Institutional Representative - Responds to Report Institutional Representative - Responds to Report Committee Discussion Committee Discussion Committee on Accreditation Decision Committee on Accreditation Decision Appeals Available on the process Appeals Available on the process

39 Accreditation Decision Committee on Accreditation accepts and reviews the team report Committee on Accreditation accepts and reviews the team report Committee on Accreditation makes the California Accreditation Decision Committee on Accreditation makes the California Accreditation Decision Accreditation Accreditation Accreditation with Stipulations (Stipulations, Major Stipulations, Probationary Stipulations) Accreditation with Stipulations (Stipulations, Major Stipulations, Probationary Stipulations)

40 After the Site Visit Accreditation Decision by COA Accreditation Decision by COA Report due next year addressing any and all Report due next year addressing any and all Stipulations Stipulations Concerns Concerns Questions Questions Continue in the accreditation cycle with the activities of the Red Cohort – See Cohort Map Continue in the accreditation cycle with the activities of the Red Cohort – See Cohort Map Cohort Map (15)

NCATE-UAB Process Check the NCATE web page Process takes place in AIMS Team provides report to NCATE and some editing takes place Report available to institution within 30 days Opportunity to rejoin—limited time Factual corrections—limited time Presentation to UAB scheduled: Fall visits—March/April or Spring visits— October 41

Consultant Monthly contact—video conference, Skype, phone calls, s. Ask any question. Webinar software—if need ‘presentation’ to advisory board or others Always cc’ CTC Consultant when communicate with NCATE or the NCATE Co- chair Consultant will be present for the Off Site Review, Two Month Out Pre-Visit, site visit and presentation to the COA 42

CTC Webcasts Accreditation 101 Nuts and Bolts: Preparing for an Accreditation Site Visit Common Standard 2 Unit and Program Evaluation System 43

44 Additional Information (Program Sponsors) Site Visit Web page: prep/program-accred-site-visits.htmlhttp:// prep/program-accred-site-visits.html Accreditation Framework Accreditation Handbook Cheryl Hickey, Administrator of Accreditation Assigned CTC Consultant HO: Additional Resources (16)