Egyptian Museum Database Project Migration to KE EMu Janice Kamrin, Project Director Hanane Gaber, Head Registrar KE Emu Users’ Conference, Bristol June 3-4, 2009

Egyptian Museum Database Project Principal Goal: Build a new database for the Egyptian Museum, Cairo as the principal tool for a full collections management system Begun in 2005 with Filemaker Pro

Egyptian Museum Database Project Mellon Planning Grant August-December 2006: Planning Grant from Andrew W. Mellon Foundation Team chose KE EMu

Egyptian Museum Database Project Mellon Implementation Grant Implementation grant awarded in April 2008 to: Purchase EMu and 2 years of maintenance Hire personnel to assist with building of database

Egyptian Museum Database and Egyptian Museum Registrar Training Projects CMS carried out and new database managed by the Egyptian Museum’s new Registration, Collections Management, and Documentation Department (RCMDD).

The RCMDD January 2007: ARCE-USAID Egyptian Museum Registrar Training Project begins (scheduled to run to October 2010).

The RCMDD July 2007: The Registration, Collections Management, and Documentation Department becomes official, with 4 registrars and 3 trainers.

The RCMDD Today: the RCMDD consists of 9 registrars, led by a Head of Documentation and a Head Registrar, supported by 7 trainers.

The RCMDD: Responsible for most aspects of documentation and collections management: Object Information Object Tracking (Movement) Accessioning Inventory Traveling Loans In-house Exhibitions Outside Requests

The EM Database Team The RCMDD staff (9 registrars, permanent employees of the Supreme Council of Antiquities) The ARCE-USAID team (the Egyptian Museum Registrar Training Project - 4 trainers) The ARCE-Mellon team (the Egyptian Museum Database Project - 3 database personnel)

Migration to EMu March and April, 2008: Migration schedule organized April through August, 2008: Field mapping and tab design August, 2008: Preliminary training in Manchester September 9, 2009: First test loaded, testing begins February 19, 2009: Legacy database frozen March, 2009: On-site training March 18, 2009: Go-live

Migration to EMu Major issues that affected the migration: The Internet connection (or lack thereof) at the Egyptian Museum The complex numbering system of the Egyptian Museum

Migration to EMu The RCMDD-ARCE team is using the database successfully in their day-to-day work.

Advice Please! Issues to address: Exploring the modules Internet

Exploring the Modules Parent-Child Relationships How do other museums use this effectively? External Movements How do other museums use this effectively? Are there other really helpful modules or tabs we should be exploring?

Internet How have you successfully built a public internet site? What fields do you publish? How have you set up your interface?

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