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What do you need to report? - Units of study - Courses When do you report? Revising completions Verifying completions Common issues

Unit of study completions Course completions Higher education: Past Course Completions VET: VET Course Completions

2014 completions are due 30 April 2015 All completions data must be verified by 15 May 2015

What do you include? A completion status for each unit of study reported during the year What do you exclude? Units of study remitted or deleted

Two main components: Key elements - uniquely identify a completions record Unit of study completion status - attaches a status to a record

Student id (E313) Course code (E307) Unit of study code (E534) Unit of study census date (E489)

2 – Failed 3 – Successfully completed 1 – Withdrew without penalty 4 – In progress 5 – Recognition of prior learning (VET only)​

Revise your data in the same submission you report your original records Same key elements to identify a record

Who do you include? : all domestic and overseas students who have completed a course of study leading to your award. Combined degree = 1 completion

Who do you include? : All eligible students who: have been reported in one or more units of study and have completed an approved VET course in the reporting year.

Two main components: Key elements - uniquely Identify a completions record Variation reason code - tells HEIMS what to do with a record

Higher educationVET Student id (E313) Course code (E307) Reporting year (E415) Specialisation code (E463)

Reporting a course completion record for the first time: Code 5

You revise your data in the same submission you report your original records Variation reason code identifies the change you want to make

Revising a course completion record: Code 2 - revise Code 4 - delete Code 5 – new record

Verifying your completions data

Why do you verify your data? Confirms accuracy of your data Underpins your organisation’s statistics When do you verify? completed by 15 May Where do you verify your data? HEIMS Online

A status has not been reported for some students

The file name and year are correct The original unit of study record has been reported to HEIMS The key elements are correct Verification reports are checked and signed off

 7 April – Reviewing your reported data  9 April – Revising your data  15 April – Verifying your data  20 & 22 April – Reporting with HEPCAT 1 & 2

For all your data questions contact HEIMS Data Collections Telephone: (02)

Policy and program management Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments HELP IT System (HITS)