CEEQUAL IMPROVING SUSTAINABILITY CEEQUAL Version 5 UK Project Assessor Training Tutor Notes CEEQUAL IMPROVING SUSTAINABILITY ‘The Essence of CEEQUAL’ IEMA Webinar, Tuesday 19th May 2015 Professor Roger Venables CEEQUAL Chief Executive Issue 1.0 10 September 2012

CEEQUAL Version 5 UK Project Assessor Training Tutor Notes The essence of CEEQUAL What is it? Key Features Who uses it? What the questions cover or prompt? The 9 Sections of CEEQUAL Relationship with EIA, EMS and legislation Benefits of using CEEQUAL ---------------------- CEEQUAL is the sustainability assessment, rating system and award scheme for civil engineering, infrastructure, landscaping and the public realm. It is driven by the idea that by using it enables people to improve sustainability through best practice.   Initially CEEQUAL started by being applicable to mainstream civil engineering (roads, bridges, railways, water treatment works etc…) but over time has increased its scope to include many other kinds of infrastructure (such as power stations, power transmission systems, networks of other kinds such as pipelines etc). Similarly landscaping, such as works carried out by landscape architects and landscape contractors is included. Often these people don’t think of themselves as civil engineers but in fact they are doing engineering works in the civil space. Lastly all of the work that goes on in cities, towns and villages between the buildings for the areas where you and I walk, linger, shop and so on can be included on a CEEQUAL assessment. In terms of what CEEQUAL is: - it is a rating system - it is a very strong influencing tool as I will go on to talk about in this presentation - Used to the full it results in project and contract team being able to improve their sustainability characteristics through the application of best practice In terms of how it gets done: - It is a team based self assessment by a trained CEEQUAL assessor within the project or contract team. - It is very much evidence based. It has a powerful combination of flexibility and rigor. I will talk more in this presentation, but essentially the rigor comes from it being evidence based. - And after an independent verification and a ratification process (a check by one of the CEEQUAL Scheme Manager) an award is presented which indicates the grade of performance achievement achieved. Issue 1.0 10 September 2012 2

CEEQUAL Version 5 UK Project Assessor Training Tutor Notes What is CEEQUAL? … The sustainability assessment, rating and awards scheme for civil engineering, infrastructure, landscaping and works in public spaces Rating system Influencing tool Improving sustainability through best practice Team based self assessment Evidence based Independent verification + Award Issue 1.0 10 September 2012 3

Key features of CEEQUAL CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Key features of CEEQUAL Scoping-out + Evidence = Points = % = Award No Evidence = no points Applicable to all types and sizes of civil engineering works in the UK and internationally Assesses what is built and how it is built Usually completed at the end of construction Scoring is a mechanism to recognise performance Not a legal requirement, but maybe contractual Issue 1.2 - June 2014

Award types – Standard awards CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Award types – Standard awards Design & Construction Award Client & Design Award Pass – over 25% Good – over 40% Very Good – over 60% Excellent – over 75% (beyond minimum legal compliance) Whole Team Award + Interim C&D Whole Team Award Construction Award Design Award Issue 1.2 - June 2014 5

A selection of Key Users Jacobs Engineering Mouchel Mott Macdonald Parsons Brinckerhoff URS WYG Amey Balfour Beatty BAM Nuttall Carillion Costain Skanska Transport for London Volker Stevin Crossrail Northern Ireland Govt Environment Agency Highways England Network Rail Olympic Delivery Authority Transport Scotland Welsh Assembly Government Aecom Arup Atkins Capita Symonds Halcrow / CH2M > 650 individual assessments > £25 billion of work has been or is currently being assessed

What CEEQUAL questions cover or prompt CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Consider/Assess Avoidance (of adverse impacts) Reduce, minimise & mitigate Enhancement (of positive impacts) Inclusion of amenity & environmentally beneficial features Stakeholder involvement Resource efficiency Legal compliance (a few) Beyond legal compliance Plan Implement Monitor/ Performance Issue 1.2 - June 2014

The 9 Sections of CEEQUAL 1 Project Strategy 2 Project Management 3 People & Communities 4 Land Use & Landscape 5 Historic Environment 6 Ecology and Biodiversity 7 Water Environment The 9 sections in the overarching Methodology remain fundamentally the same. The only real change is Section 1 – this has been renamed Client Contract Strategy and whilst the concept of the section is the same as Project Strategy it does includes some additional content to make it relevant to Term Contracts. We will explain this later in the module. 8 Physical Resources 9 Transport

Sustainability-driven projects CEEQUAL Version 5 UK Project Assessor Training Tutor Notes Sustainability-driven projects Enhanced quality of life Delivering the right project Contributing to a more sustainable society Environmental+ social+economic benefits Balancing competing demands sustainability-driven project improved biodiversity Delivering the project well Minimising adverse impacts & maximising positive energy and carbon Minimising waste etc Issue 1.0 10 September 2012

Weighting and Scoring in the Project Scheme and their influence CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Weighting and Scoring in the Project Scheme and their influence 3 Column headings with 2 meanings Sum relevant columns for sub-set awards Has an action happened in the right Stage of the project? Has an action been done by the right Role in the project? Scoring in the Project Scheme We have already seen how each question is weighted for its relative importance. Let us now look at how these scores are allocated within the project Scheme As you can see each question has three scoring columns attached to it. These column headings have two alternative meanings depending on the question. They indicate how many points are available for each Stage or Role. So for STAGE the critical thing is to provide evidence that shows the issue was considered at the right stage of the project – eg concept design, planning, feasibility, design or construction. Timing of the evidence is critical here. For ROLE the critical thing is to provide evidence that shows the right person dealt with the issue. For instance the client, designer or contractor. If you are applying for one of the sub-set awards then you simply add up the relevant columns for the award you are using. Issue 1.2 - June 2014 10

Weighting and Scoring in the Project Scheme and their influence CEEQUAL for Project Version 5.1: UK & Ireland Edition - Assessor training course Weighting and Scoring in the Project Scheme and their influence Examples of scoring scales There are three key types of scoring scale. Yes/No - There is no grey area so if the question is 26 points it is 26 or 0 you cannot decide to award 10 points because you have done part of it. Staged scoring scales split the yes/no down into specific milestones eg plan drawn up, implemented, plan monitored, plan achieved. Also the scoring scale usually aligns to the spread across the three columns – eg drawn up (client/design) monitored and achieved (construction) Percentage scales – are more for outcome based questions and you need to provide evidence of some sort of calculation to back up the score being claimed Columns greyed out indicate the question is not relevant to that stage or role. So for instance in a construct only award the question wont appear (even if it is marked (M) Sometimes you also see columns combined. This means the action only needs doing once and it is less critical when or who does it.   Point Scales (3 examples) They are black and white! Box Greyed out Question not relevant for that stage or role Boxes combined Points can be scored by either role or at either stage, but only once per project Issue 1.2 - June 2014 11

Weighting and Scoring in the Project Scheme and their influence The 9 sections in the overarching Methodology remain fundamentally the same. The only real change is Section 1 – this has been renamed Client Contract Strategy and whilst the concept of the section is the same as Project Strategy it does includes some additional content to make it relevant to Term Contracts. We will explain this later in the module.

Relationship with EIA, EMS and legislation CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Relationship with EIA, EMS and legislation EIA EMS Legislation Completed at planning stage Tend to be company wide CEEQUAL goes beyond legislation Procedural systems CEEQUAL: assesses what is actually constructed Tests some legal compliance CEEQUAL: project specific & assesses performance Relationship with EIA’s, EMS’s and legislation We often get asked how CEEQUAL relates to Environmental impact assessments, EMS’s and Legislation. EIA Assessment that feeds into the planning approvals process so does nothing to assess how well a project is actually delivered. Clearly because CQL is completed at end of the project it assesses what has actually happened. So CQL also provides a means of assessing whether the recommendations from an EIA actually get implemented. CQL also provides a very good means for projects that don’t require a formal EIA to comprehensively consider environmental issues. EMS Tend to be company wide procedural systems whereas CQL is project specific. Only demonstrates a management framework, it does not demonstrate performance. We have seen some people use CQL as part of their EMS.   Legislation As we have mentioned already, CQL assesses performance beyond compliance so there is not a huge focus on compliance. But there are a few areas where good practice is currently just to be legally compliant. We also ask a few questions that penalise failure to comply with legislation, because it is important that projects that have an environmental incident are given more scrutiny before being granted a CEEQUAL Award. CEEQUAL: good checklist for projects that don’t require an EIA Can use CEEQUAL as a checklist in an EMS Penalises failure to comply Issue 1.2 - June 2014

What effect do we have? What benefits do we generate? In relation to the completed Forth Replacement Crossing M9 Junction 1a and Fife Intelligent Transport System (ITS) projects: “CEEQUAL has been used to provide a systematic and comprehensive approach to the detailed design and construction of these projects, tracking the site management activities and associated sustainability initiatives, within the overall sustainability objectives of the FRC project. CEEQUAL also considered environmental aspects not routinely covered by the EIA process such as energy and carbon assessment, which ensured a holistic approach to the project was undertaken and all aspects of sustainable development were duly considered.” Transport Scotland chose to use CEEQUAL on a trial basis for the Forth Replacement Crossing project as a tool for the comparison and evaluation of the sustainable appraisal process of the project. It was used in the preparation stage of the project and achieved an ‘Excellent’ (92.7%) for Whole Interim Client and Outline Design Award. The use of CEEQUAL was incorporated into the contract documents for all the major contracts of the project with a requirement on the Contractors to maintain this achievement. Three civil engineering projects make up the Forth Replacement Crossing (FRC) Project, which on completion, will be the largest project in Scotland for a generation. These are the Fife Intelligent Transport System (ITS) project,  The Forth Replacement Crossing M9 Junction 1a and the FRC Principal Contract. The £13m Fife Intelligent Transport System recently achieved an Excellent 91.6% Whole Project Award and the M9 Junction 1a project was awarded an Excellent 86.5% Whole Project Award.

CEEQUAL Version 5 UK Project Assessor Training Tutor Notes What effect do we have? The overall scope for the GNGE Alliance East Coast Mainline Capacity Relief Project was to increase capacity for freight and passenger trains on the Great Northern/Great Eastern (GNGE) Line.  CEEQUAL played a huge role as the main driver for the delivery and implementation of the vast majority of the environmental and sustainable improvements initiated on the GNGE Alliance Project. The GNGE Alliance Environment Manager and Alliance Leadership Team set 14 stringent Environmental and Sustainable Targets and Objectives for the Project, with one of the key ones the achievement of a Good or Very Good Score for CEEQUAL. This targeted commitment helped to provide a focus to deliver many of our aims, goals and objectives. Issue 1.2 - June 2014

CQL for Projects V5.1: UK & Ireland Edition - Assessor training course What effect do we have CEEQUAL helped the project to both measure and drive performance … all three organisations were challenged in the areas of carbon and material use. As a result, for the next and final phase of the Thameslink programme, new targets and objectives have been established to focus on these areas. A carbon baseline is being calculated and a carbon policy will be established, material use plans are now a standard requirement for all contracts, and Thameslink has established a contractors’ sustainable procurement forum. Lets have a quick look at some examples of the effect CEEQUAL is having on industry by looking at some quick examples Firstly, Blackfriars bridge and station – this gained an excellent award of 92.4% and also won one of our prestigious OAAs this year for their work on energy and carbon. This feedback received directly from the team on the benefits to them clearly shows how CEEQUAL is an influencer through measuring and driving performance and challenging the team. We can also see how there is continual improvement through the expansion of new targets on future phases of the ThamesLink project. Issue 1.2 - June 2014

Motivations and benefits CEEQUAL Version 5 UK Project Assessor Training Tutor Notes Motivations and benefits Public recognition and public relations We have already seen three Improvements to projects and best practice Team reward and team building Issue 1.0 10 September 2012 17

Reputation & competitiveness Benefits Summary Identifying current performance Setting improvement plans Delivery of objectives and targets Identifying areas for improvement Demonstrating continual improvement Linkage to ISO14001 Positive reinforcement Business improvement Innovation Improved project management Team building Internal benchmarking Reputation & competitiveness Proactive management of sustainability aspects Resource efficiency & cost savings

Motivations and benefits: Improvements to projects and best practice CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Motivations and benefits: Improvements to projects and best practice Trigger actions that improve performance and save money whole-life costing waste minimisation energy consumption reduction water consumption reduction minimising complaints minimising costs of environmental incidents minimising costs of dealing with protesters Issue 1.2 - June 2014 19

Motivations and benefits: Use as an organisation-wide improvement tool CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Improve Performance not Maximising Score Use section scores to drive improvement programmes Benchmarking So going back to benchmarking – it is not possible to say that your road (for instance) at 86.5% is better than another road scoring say 85.2%. It is probably ok to say that your road at 86.5% is higher performing than one that scored 76.5%. Benchmarking is therefore more qualitative than strictly quantitative.   Finally, CQL can be used internally as a benchmarking tool to demonstrate internal performance improvement provided that you compare a trend line rather than whether every project scores higher than the last. It is also possible to benchmark individual sections – so you can say that best practice in waste is... or best practice ecological management is... Issue 1.2 - June 2014

Website case studies – www.ceequal.com CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Website case studies – www.ceequal.com Website – case studies All completed projects have opportunity for a case study on website – extra publicity. Website also a resource for getting examples of good practice – helps with convincing colleagues/ clients. We also have a CEEQUAL Banner that can be put up on your project to promote that you are using CEEQUAL to assess your project. Issue 1.2 - June 2014 21

Significant influencer & change agent tool Summary: CEEQUAL – Sustainability assessment, rating and awards for civil engineering and infrastructure Established Flexible but rigorous Wide coverage Significant influencer & change agent tool in addition to end-of project rating and awards Worthwhileness Better performance Delivers better projects Major on-going development Open process

Questions and comments CQL for Projects V5.1: UK & Ireland Edition - Assessor training course Thank you for listening. Your questions and comments are welcome. Follow up webinar on 25th June ‘Getting to grips with how CEEQUAL works’ + Follow us on Twitter @CEEQUALnews Issue 1.2 - June 2014