RDA AND AUTHORITY CONTROL Name: Hester Marais Job Title: Authority Describer Tel: Your institution's logo

OBJECTIVE Not training Where are we coming from? Start of a journey to…?

OUTLINE Introduction FRBR and FRAD and their relationship What is RDA? Structure of RDA vs. AACR2 Authority control in RDA Connecting the dots Things to remember Summary

INTRODUCTION Resource Description and Access Released 2009 Implemented 2010 Aim: consistent flexible framework extensible

FRBR AND FRAD What is FRBR? conceptual model purpose: - improve catalogue record (product)‏ - improve cataloging (process)‏ - improve the catalogue (technology)‏

FRBR AND FRAD … What is FRAD? conceptual model FRAR purpose: - provide understanding of functionality of current authority files - clarify underlying concepts for refining and improving current practices

FRBR AND FRAD … RELATIONSHIP BETWEEN FRBR AND FRAD FRBR  bibliographic entities Relationships between and among entities FRBR no rules to describe entities and relationships in access points FRAD  construction of controlled access points

WHAT IS RDA? content standard set of instructions how to describe a resource focus on information users needed (attributes)‏ description of relationships between related resources description of relationships: resources  persons, corporate bodies, families responsible packaged in bibliographic record, etc.

STRUCTURE OF RDA AACR2 Part I (chapters 2-12) – description of different formats Part II (chapters 20-26) – headings RDA Divided into 10 sections Each section into chapters

AUTHORITY CONTROL IN RDA Terminology Authority control  Access point control Attribute – Is a property or characteristics. Information about entities

AUTHORITY CONTROL IN RDA … Terminology Corporate body - Organization or group of persons identified by particular name and that acts, as a unit Family – Two or more persons identified as a family unit Person – Human or non-human individual or an identity established by an individual (alone or in collaboration with other individuals)‏

AUTHORITY CONTROL IN RDA … Terminology Access point – Name, title, etc. under which information of a work or expression, or person, family will be found Preferred access point – Standardized access point representing an entity Variant access point – Alternative to the preferred access point representing an entity

AUTHORITY CONTROL IN RDA … Functions of the authority file in RDA Document decisions Serves as a reference tool Control the forms of controlled access points Support access to the bibliographic file Link bibliographic and authority file

AUTHORITY CONTROL IN RDA … User tasks in authority records in RDA Find Identify Contextualize Justify

AUTHORITY CONTROL IN RDA … Significant changes between AACR2 and RDA No English language bias Pseudonyms and multiple bibliographic identities simplified Family names are new Uniform title rules are expanded

AUTHORITY CONTROL IN RDA … Significant changes between AACR2 and RDA “Rule of three” falls away Pseudonyms and multiple bibliographic identities simplified Terms of address, titles or associated terms part of name Terms to distinguish a person reviewed

CONNECTING THE DOTS FRBR entity-relationships models No more “”Rule of three” RDA is a content standard

CONNECTING THE DOTS … Hypothetical RDA bibliographic record in MARC 21

CONNECTING THE DOTS … Hypothetical RDA name authority record in MARC 21

CONNECTING THE DOTS … Hypothetical RDA name-title authority record in MARC 21

CONNECTING THE DOTS … Hypothetical RDA corporate name authority record in MARC 21

THINGS TO CONSIDER Retrospective work MARC21 is changing 011 Work or expression record (NR) This field identifies whether the record represents a work or an expression. Indicators First – Undefined Second- Undefined Subfields $a – Entity type Values: work, expression, manifestation $2 - Source of type terms

THINGS TO CONSIDER … OCLC Budget Training Human factors

SUMMARY Librarians are divided on RDA Adapt or die? What do catalogue records offer that electronic full text cannot? What elements in a catalogue record are not useful? “The highest principle for the construction of cataloguing codes should be the convenience of the users of the catalogue”

BIBLIOGRAPHY Calhoun, Karen. The changing nature of the catalog and its integration with other discovery tools: final report. Last accessed: July 1, Available: report-final.pdf Carlyle, Allyson. “Understanding FRBR as a conceptual model: FRBR and the bibliographic universe,” Library resources & technical services, 50, no 4 (Oct. 2006):

BIBLIOGRAPHY … Coyle, Karen & Hillman, Dianne. “Resource Description and Access (RDA): cataloguing rules for the 20 th century, “ D- Lib magazine 13, no. 1-2 (2007). Available: Last accessed: June 15, 2009 Functional requirements for bibliographic data: final report Available: Lasthttp://archive.ifla.org/VII/s13/frbr/frbr1.htm accessed: June 15, 2009 Functional requirements for authority data: final report Available: Last accessed: July 9, 2009

BIBLIOGRAPHY … Gorman, Michael. “AACR3? Not!” in Future of descriptive cataloguing rules: papers from ALCTS preconference, AACR2000. Chicago: ALA, Identifying work and expression records in the MARC21 bibliographic and authority formats... MARC proposal no /2. Available: Last accessed: July 9, 2009 International Federation of Library Associations and Institutions. “Statement of international cataloguing principles.” April 2008 draft. Available: Last accessed: July 9, 2009

BIBLIOGRAPHY … OCLC research activities and IFLA’s Functional requirements for bibliographic records Available: Last accessed: July 9, 2009 Patton, Glenn. An introduction to Functional Requirements for Authority Data (FRAD), in Understanding FRBR: what it is and how it will affect our retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries Unlimited, 2007 Patton, Glenn. Understanding the relationship between FRBR and FRAD, in Understanding FRBR: what it is and how it will affect our retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries Unlimited, 2007