Timesheet Training CPCC Human Resources January 2007

CPCC Timesheet Training …The Basics Exempt: Exempt from overtime pay – record exceptions only Non-exempt: not exempt from overtime pay – must record hours worked each day

CPCC Timesheet Training …The Basics  Classified Staff = Non-Exempt  Professional  Administrative = Exempt  Faculty  Each position is classified based on duties and federal regulations

CPCC Timesheet Training: Important to Know  What is a workweek?  Whatever 7 day period that is defined by the employer.  At CPCC, Sunday through Saturday  Overtime vs. Compensatory Time (Comp Time)  Overtime: additional pay  Comp Time: time banked for future use

CPCC Timesheet Training Comp Time  How is comp time earned?  After employee works more than 40 hours  Earned at the rate of 1.5 hours for each hour worked above 40  Should be taken within 30 days after it is earned. May substitute for vacation or sick leave

CPCC Timesheet Training Coded Hours  Coded hours are hours away from work  Sick leave, vacation leave, jury duty, holiday, comp time, military  Sick, vacation and bonus leaves cannot have negative balances  Accruals are earned at the end of the month and cannot be taken until the following month or later

Timesheet Training Coded Hours Personal days are available to 10-month faculty only (4 per fiscal year) Personal days are available to 10-month faculty only (4 per fiscal year) Necessity leave can be used for purposes as allowed by PPM Policy 4.21, but mainly for the 2 days when the college is closed during the holiday break in December Necessity leave can be used for purposes as allowed by PPM Policy 4.21, but mainly for the 2 days when the college is closed during the holiday break in December

Timesheet Training FMLA Family and Medical Leave Act – Family and Medical Leave Act – Guarantees 12 weeks per year in paid or unpaid leave for birth or adoption of a child or serious illness of employee or immediate family member Guarantees 12 weeks per year in paid or unpaid leave for birth or adoption of a child or serious illness of employee or immediate family member Contact HR to apply and indicate on timesheet. Contact HR to apply and indicate on timesheet. Family and Medical Leave runs concurrently with sick, vacation, worker’s comp, etc. for up to 480 hours during a 12-month rolling period. Family and Medical Leave runs concurrently with sick, vacation, worker’s comp, etc. for up to 480 hours during a 12-month rolling period. All leaves eligible as family or medical leaves must be designated as FMLA according to federal statute, not optional. All leaves eligible as family or medical leaves must be designated as FMLA according to federal statute, not optional.

Timesheet Training CPCC Timesheets: CPCC Timesheets: Exempt or Non-exempt Exempt or Non-exempt Available on the HR website at the beginning of the month Available on the HR website at the beginning of the month Due in HR by the third business day of the month Due in HR by the third business day of the month

CPCC Timesheet Training: Find the timesheet at :

To Save or Not to Save? Do you want to save the timesheet to your computer? Before you fill-in the information…  If yes, then save it to your computer under a new name when the option box appears asking if you want to open or save the document.  If no, then select to open the document.

Complete your Demographic Information…  Enter your Name…  Enter your Supervisor’s Name…  Enter Your Position Title…

Complete your Demographic Information…  Enter your Employee ID which is now available by clicking on the link on the timesheet, on the HR website or your pay stub.  For privacy reasons do not use your Social Security number

CPCC Timesheet Training Let’s go to the website and work through some examples…..

sources/forms/ sources/forms/

Non Exempt Examples

Necessity Leave

Vacation Days

Two Types of Leave In Same Day

Weekly Time Crosses Months *On September Timesheet

Comp Time Earned in Week There Is A Holiday

Exempt Examples

Exempt Employees Report by Exception Personal Days, Vacation, Sick Time

Questions????