1. Birth Recovery Leave & Parental Leave June 23, 2017
FAMILY LEAVE FOR NEW PARENTS

2. The Purpose
Effectively integrating the professional and personal lives of University faculty and staff members is essential to maintaining a vibrant and productive academic community.
The Family Leave for New Parents Policy was created to recognize the importance of balancing family, professional, and academic responsibilities faced by new parents and to promote the well-being of their families.

3. Eligibility
Actively employed for at least one year as either Full-Time or Part-Time
Classified as Faculty, Visiting Faculty, Sr. Staff Appointed, Sr. Staff, Staff or Bargaining Unit
Birth or Placement of a child under age 12 for adoption must be on or after July 1, 2017
Exceptions:
Birth or placement of a child under age 12 for adoption that occurs between June 1 and June 30, 2017 will be eligible for parental leave only.
Leave will be available on or after July 1, 2017 once leave is requested

4. Birth Recovery Leave (BRL)
The birth mother will receive six (6) weeks paid leave immediately following the birth of her child
BRL may be extended based on medical necessity
BRL will run concurrently with approved Family Medical Leave (FML) and Short Term Disability (STD)
BRL is requested and approved through The Hartford
Leave is paid to employee via JHU Payroll

5. Parental Leave
Mothers, fathers, adoptive parents, and surrogate parents will receive four (4) weeks of paid leave
Must be taken within 12 months following the birth or placement of a child under age 12 for adoption
Must be taken in full day increments
May be taken intermittently if preapproved and prearranged with the supervisor/department
Parental Leave is approved through Central HR
Will run concurrently with FMLA
Leave paid to employee via JHU Payroll

6. Finding the Information about the Policy

7. Finding the Information about the Policy (continue)

8. Family Leave for New Parents/FMLA Request Form
Employee completes “Request for Leave” form, and submits it to:
Family Leave for New Parents/FML Request Form

9. Confirmation Response to Employee

10. Email Notification to Central HR
Notification of request sent to
Click here to access the database to view details of the request

11. Family Leave for New Parents Process Flows
Birth Recovery and Parental Leave for Employee with STD and FML
Birth Recovery and Parental Leave for Employees with FMLA and Without STD
Birth Recovery and Parental Leave for Employee with STD, but Ineligible for FML
Parental Leave with FML (Applicable to Parents who are not the Birth Mother)
Eligible for STD, Not Qualified for Birth Recovery, Parental Leave, or FML

12. E210 New Leave Codes BR - Birth Recovery Leave PL - Parental Leave
FBR - Birth Recovery Leave w/FML
FPL - Parental Leave w/FML
BRD - Birth Recovery Leave w/STD
FBRD - Birth Recovery Leave w/FML and STD
Leave codes are pending in Kronos for BU staff

13. Central HR Allocates Leave in E210
In Administrative Options Click the Allocated Leave Button

14. E210 Allocation

15. Click Allocated Leave Button to see Leave Balance
E210 Check Leave Balance
Click Allocated Leave Button to see Leave Balance

16. Code Display
New Codes will not show before or after the Leave approval dates

17. Entering New Codes
Employee enters the New Codes as applicable. Codes appear on Begin Date of Leave at the Bottom of Code List

18. Allocated Leave

19. Parental Leave Allocation
Birth Recovery Leave has expired.
Now Parental Leave is effective.

20. E210 Parental Leave Timesheet

21. Cover and Determination Letters
Birth Recovery and Parental Leave with FML Cover Letter
Parental Leave with FML for Birth Parents Cover Letter
Parental Leave w/FML for Adoption/Surrogacy Cover Letter
FMLA with Birth Recovery and Parental Leave for Birth Parent Determination Letter
FMLA Approval with Parental Leave Instructions for Birth Parent Determination Letter
Parental Leave with FML Cover Letter
Parental Leave Ineligibility Letter – Faculty
Parental Leave Ineligibility Letter - Staff
Parental Leave Ineligibility Letter – Bargaining Unit
Parental Leave Denial Letter

22. Letter and Email Templates to Department

23. Template

24. HR Business Services and Health Sciences HR
Contact Us
Central HR
HR Business Services and Health Sciences HR
Go Live on July 3, 2017

25. Questions