Managing references : Mendeley

Table of Contents Why use a reference management software? What is reference management software? Mendeley features and functionality *Trainer Notes Introduce yourself and welcome everyone to course. Ask participants to introduce themselves and give some information on what they expect to gain from the workshop. Distribute the manuals and discuss briefly each item on the list. The topics to be covered in this review are: Basic definition of Internet terms and concepts that are routinely used in discussions on using the Internet. A brief history of the Internet will be provided. The structure of the Internet and the tools that drive the use of the resources will be covered including the World Wide Web and its components. Types of Information resources and guidelines for their evaluation will be addressed. Search tools and techniques for accessing information will be covered. Researching Health and Biomedical Information on the WWW. 2

Typical researcher writing a paper… Source: flickr/toennessen

Problem statement… Your topic: article Your paper citations book conference paper Your topic: Your paper reference list/bibliography citations Lots of typing Lost references Mistakes Managing References 4 4

Use a reference management tool! article book conference paper Your article citations reference list/bibliography EndNoteWeb Mendeley Etc. Managing References 5 5

Reference management softwares Tools that help scholars to create and manage their lists of references for research projects. Most tools are designed to organize citations into specific formats for the preparation of manuscripts and bibliographies. Many search tools provide ways to download references into reference management tools.

This is a comparison of selected Reference management softwares.

What is Mendeley? Mendeley is a free reference manager and academic social network that can help you organize your research, collaborate with others online, and discover the latest research. 8

Syncs Desktop & Web applications Desktop – a free academic software to manage, share, read, annotate and cite your research papers Web - a research network to manage your papers online, discover research trends and statistics, and to connect to like- minded researchers

My Library/ Collections This is the Web version of Mendeley which is used to manage your papers online. Tabbed menu or Resources Main menu or Function menu References My Library/ Collections

References Desktop version of Mendeley which is used to manage, annotate and cite your research papers. Collections Reference details Filters

The basic version of Mendeley Web is free with 2 GB Personal Web Space and 500 MB Shared Web Space You can also upgrade to their premium plans with additional storage and features for a fee.

To register and use Mendeley, go to the following address: http://www.mendeley.com From the Mendeley homepage, you will see the Sign up & Download and Sign in box. Click on Sign up & Download to Register. You can also use your Facebook account to Sign in.

Mendeley will automatically detect the operating system that you are using. Click Save so you can use the file again if you decide to install it in your other computers or laptops.

If you decide to use your Facebook account to Sign in, you have to provide your email and password.

To be able to share your profile and make it searchable to all users of Mendeley, you should verify your account. Open the email address that you use during the sign up/registration.

Click on the URL or the link provided in the email to verify your Mendeley account.

After clicking on the URL or link, you will be sent to this page that verifies your account.

Exercise 1 1. Open your preferred web browser (IE, Firefox, Chrome, etc.) 2. Go to the website: www.mendeley.com 3. Sign up for an account and download the Mendeley Desktop.

Creating your Mendeley Library There are several ways: Add a PDF Add a folder of PDFs Drag and drop PDFs in Mendeley Desktop Import/export to and from other reference management software Add reference manually Watch folders to automatically add PDFs to Mendeley Desktop One-click Web Importer Search references within the Mendeley website 21

Click Add Files, browse to the location of the pdf then, click the Open button.

This slide shows that the pdf has been added to your library. Mendeley will attempt to automatically detect the document details (bibliographic data). Any documents whose details Mendeley is uncertain about will be added to the Reference details section for manual verification.

Click Add Folder, browse to the location of the folder then, click the Ok button.

Any documents whose details Mendeley is All pdfs inside the folder This slide shows that all PDFs have been added to your library. Two were added. Mendeley will attempt to automatically detect the document details (bibliographic data). Any documents whose details Mendeley is uncertain about will be added to the Needs Review section for manual verification.

add them to your library. Drag & drop PDFs here to add them to your library.

Export and Import to and from other reference management software

Add Entry manually lets you add references to Mendeley Desktop by completing a form.

Exercise 2 1. Log in to your Mendeley Web account then click the Papers tab. 2. In the search box, search for the article: The scientific foundation for tobacco harm reduction, 2006-2011 by Brad Rodu 3. Save it to your library. 4. Open your Mendeley Desktop and click Sync. The article should be displayed.

Exercise 3 1. In Mendeley Desktop, click File - Add Entry Manually. 2. Select Book and enter the following: Title: Tuberculosis Control in the Western Pacific Region - 2010 Report Author: World Health Organization. Regional Office for the Western Pacific Publisher and publication date: WHO Regional Office for the Western Pacific, 2011. 3. Click Save.

Exercise 4 Download the following article and save to your desktop: Multidrug-resistant tuberculosis today by A Matteelli et al. Click to get full text pdf 2. Drag and drop the pdf file in the Reference section of your Mendeley Desktop. 3. Review the details of the article before clicking the button - Details are Collect.

Exercise 5 Try to export any of your references from the reference management software which you are currently using (i.e., BibTeX, EndNote, RIS and Zotero). Then Save it in your desktop. In Mendeley Desktop, click File – Import – [Choose the format of the exported file] and then locate the file you exported then click Open.