Open Access Publishing for Learned Societies Experiences of Copernicus Publications Dr. Xenia van Edig | September 2014

 Copernicus Publications at a Glance  Business Model  Financing  Service Strategies for Societies  Case studies Overview

History of Copernicus Publications  Founding of Copernicus in 1988 as a spin-off of the Max-Planck- Institute for Solar System Research  Organization of scientific meetings & conferencessince 1988  1994 Start of Copernicus Publications  2001 Start of the first open access society journal, followed by the move of the other journals towards OA  2014 Copernicus Publications publishes 36 peer-reviewed open access journals and 17 access-reviewed scientific discussion forums  31 journals owned by/affiliated to learned societies and other scientific organizations  50 Staff members, offices in Göttingen/Germany  Co-founder of OASPA, member of stm, member of ORCID  169,000 pages | 7,200 papers published in 2013

Business Model  Model 2: Copernicus is the publisher as licensee (30/36) Ownership  Model 1: Copernicus is owner and publisher (5/36) Customers  Learned societies  Scientific institutions  Groups of researchers

Copernicus License Model Leave it to the Scientists  Partner with scientific associations  Let societies own titles and let them control the editorial policy  Listen to scientists and tailor your services Licensing and Start-up Phase  Agreement on service allowance for Copernicus  Societies determine the APCs – from waivers to surplus  Business is run by Copernicus, societies earn license fee  Participation and transparency for the scientists

Financing  Costs for a 10-pages article: between 550 and 960 Euro  No extra charges for supplements, coloured figures etc.  10% free pages budget Article Processing Charges (APCs)  Time until indexation  journal needs to be supported Start-up Phase  Page charges  heterogeneous manuscript types  New journals  introduction of APCs after inclusion in the Webof Science  Established journals with IF  introduction of APCs  New journals: cross-financing through conferences and memberships  Existing journals: maintenance of revenues

 Presentation: journal-specific web portal and libraries Service Strategies for Societies  Identification: journal = community (e.g. society sub-group)  Relation to scientists: partnership  Philosophy: one-stop customized solutions & solid workmanship  Publisher as a service provider!

3 2 1 Triple OA Strategy OA 1 – Open Access to the Manufacture OA 2 – Open Access to the Review OA 3 – Open Access to the Publications

From Acceptance… …to Publication From Submission… …to Acceptance OA 1 – Open Access to the Manufacture Review Process  1-2 personal contacts for Editors, Referees & Authors  Online review system with extended personal support Publication Production  1 personal contact for Authors from acceptance to publication  Project teams of 2-3 permanent staff members  No limitation on proof-readings  Open Access Library + Alert Service  (e)Archiving worldwide  Indexing in databases and search engines

OA has the Potential to Enhance the Quality!  Submitted manuscripts can be OA  Reviewer reports can be OA  Manuscripts can be discussed OA  The accepted publication can be OA OA 2 – Open Access to the Review

Public Peer-Review & Interactive Public Discussion  Rapid access-review → publication as discussion paper  Interactive public discussion: published referee comments, author comments & comments of the scientific community  Paper revision & final acceptance → publication as final revised paper Designed to  Foster scientific discussion;  Maximize the effectiveness and transparency of scientific quality assurance;  Enable rapid publication of new scientific results;  Make scientific publications freely accessible. Innovative Approach for the Review Process (Optional)

Author Author Comments 5 Public Peer-Review & Interactive Public Discussion Editor Scientific Community Short Comments 5 1 st Stage (Discussion Forum) Author 1 1. Submission Referees 2 2. Access Review 3 3. Technical Corrections Discussion Paper 4 4. Publication as D-paper 5 Referee Comments 5. Discussion Comments 6 6. Revision 7 Editor 7. Revised Submission 8 8. Peer-Review Completion 9 Final Revised Paper 2 nd Stage (Journal) 9. Final Revised Publication

OA 3 – Open Access to the Publications Anyone is free: to Share — to copy, distribute and transmit the work to Remix — to adapt the work Under the following conditions: Attribution. The original authors must be given credit.

Article Level Metrics  Usage (downloads, views)  Impact (citations)  Saved (bookmarks)  Discussion (social media)

Case Studies – Geographica Helvetica  Owned by Association Suisse de Géographie (ASG) and Geographisch-Ethnographische Gesellschaft Zürich (GEGZ)  Supported by Swiss Academy of Science  Print-only publication till 2012  Transition ( )  Subscription includes free online access  Vol. 67 (2012) OA on 01 January 2013, Vol. 68 (2013) OA on 01 January 2014  Back files (since 1946): OA  Immediate OA in 2015!

Case Studies – Annales Geophysicae  Owned by the European Geosciences Union (EGU)  Published by Springer till 2001  Move to Open Access in 2008  Introduction of APCs in 2009

Case Studies – Fossil Record  Owned by Museum für Naturkunde Berlin  Published by Wiley till Vol. 16, Iss. 2(2013)  Impact Factor (2013)  Immediate introduction of APCs  OA since 01 January 2014

Case Studies – Journal of Sensors and Sensor Systems  Owned by AMA Verband für Sensorik und Messtechnik  Newly launched in 2012  APCs currently waived  36 articles published

Thank you very much for your attention!