Basic Editing Lesson 2- Part 2

Navigating and Searching Through a Document Find command options, the mouse, scroll bars, and various keystroke and keyboard shortcut commands to navigate through Word documents.

Navigating and Searching Through a Document Scroll bars - move up or down or side to side within a document. the scroll buttons - move up or down one line at a time, or you can click and hold a scroll button to scroll more quickly. scroll box to moves through a document even faster

Using the Mouse and Scroll Bar to Navigate Using the mouse in combination with the scroll bar is a simple way to scroll through a document.

Use the Mouse and Scroll Bar to Navigate

Click the Select Browse Object button. A menu appears with various commands you can use to browse for specific text or elements within your document as shown below.

Use Keystrokes to Navigate

Searching within a Document Word’s Find command located in 2 places: –Navigation Pane in the Show group on the View tab, –Home tab in the Editing group.

Searching within a Document Navigation Pane, you can easily locate specific text, graphics, objects, and equations within a document. –The document will contain highlighted text, and the Navigation Pane will display the results in a yellow border. The third tab, Browse the results from your current search, will place the results in the order they appear in the document.

Searching within a Document In the Home tab on the Editing group,: –Find button displays a menu that contains the Find, Advanced Find, Replace, and Go To commands. Find command opens the Navigation Pane; Advanced Find command opens the Find and Replace dialog box with Find as the active tab; Replace command opens the Find and Replace dialog box with Replace as the active tab; Go To command opens the same dialog box with Go To as the active the tab.

Searching within a Document To highlight every occurrence of a particular word or phrase in your document, you must activate Advanced Find. To do so, click the drop-down arrow by the Search text box, as shown below, then click Advanced Find.

Searching within a Document Find and Replace dialog box opens; –key your desired word or phrase, –click the drop-down arrow on the Reading Highlight button –select Highlight All. Close the Find and Replace dialog box, each instance of your desired word or phrase is highlighted. Clear all occurrences of highlighted text, –Select Advanced Find options, –click the Reading Highlight button, –select Clear Highlighting

Step-by-Step: Use the Navigation Pane to Search for Text in a Document

Replacing Text in a Document Replace command opens the Find and Replace dialog box. –It can replace one word or phrase with another. –search for and replace formatting—such as a specific font color, bolding, or italics. –search for and replace special characters and document elements such as page breaks and tabs.

Replace Text in a Document

Using the Go To Command to Navigate a Long Document The Go To command and Select Browse Object button provide ways to navigate through longer documents quickly.

Step-by-Step: Use the Go To Command

Selecting, Replacing, and Deleting Text Word offers a number of tools for selecting, deleting, replacing text and formatting text. Use: –Backspace key –Delete key –Select text then delete –Multi-selection text –Key on top of selected text

Selecting, Replacing, and Deleting Text The multi-selection feature of Word enables you to select multiple text items that are not adjacent. To replace text in a Word document, simply select the text, then key new text. To cancel a selection, click in any blank area of the document screen.

Select, Replace, and Delete Text

You also can use keyboard commands to select text. This table shows various keyboard shortcuts to select text.

Cutting, Copying, and Pasting Text Cut (Move) text, Word removes it from the original location and places the deleted text in the Clipboard collection. Copy text, Word places a duplicate copy in the Clipboard. Paste command then pastes text from the Clipboard to a new location in either the original document or a new document.

Cutting, Copying, and Pasting Text Paste Options:

Cutting, Copying, and Pasting Text

Copying and Moving Text with Clipboard Commands The Clipboard enables you to cut or copy multiple items and paste them into any Office document.

Use the Clipboard

Use the Clipboard to Copy and Move Text The Options drop-down arrow at the bottom of the Clipboard task pane offers multiple options for displaying the Clipboard. This table describes these options.

Using the Mouse to Copy or Move Text Drag and Drop (using mouse) –Copy - Hold the Ctrl key while you drag to copy the text--the pointer shows a box with a plus sign (+). –Cut – Drag text – pointer shows a blank box **** Text that you cut or copy using the mouse is not stored in the Clipboard collection.