1 Professional Speaking Instructions

2 Sample Speech Outline A. Opening 1. Captures audience attention 1. Captures audience attention 2. Leads into speech topic 2. Leads into speech topic B. Body 1. First point 1. First point a. Statement of fact a. Statement of fact b. Supporting material b. Supporting material 2. Second point 2. Second point a. Statement of fact a. Statement of fact b. Supporting material b. Supporting material 3. Third point 3. Third point a. Statement of fact a. Statement of fact b. Supporting material b. Supporting material C. Conclusion 1. Review or summary 1. Review or summary 2. Call to action or memorable statement 2. Call to action or memorable statement

3 Sample Speech Outline Notes: The speech should contain at least three main points that you want to express. The speech should contain at least three main points that you want to express. Each point should be clearly stated, illustrated, and supported. Each point should be clearly stated, illustrated, and supported. Assume your audience know little about your topic. Assume your audience know little about your topic. Devote a similar amount of time to each main point. Devote a similar amount of time to each main point.

4 Overcome Butterflies Butterflies: A feeling of unease or mild nausea caused especially by fearful anticipation Butterflies: A feeling of unease or mild nausea caused especially by fearful anticipation Tips to overcome butterflies: Tips to overcome butterflies: 1. Know the room 1. Know the room a. arrive early and walk around the speaking a. arrive early and walk around the speaking area area b. test and speak into microphone b. test and speak into microphone c. practice using visual aids c. practice using visual aids d. walk from where you will be introduced to d. walk from where you will be introduced to the lectern. the lectern.

5 Overcome Butterflies 2. Know the audience 2. Know the audience a. greet and chat with audience as they a. greet and chat with audience as they arrive. arrive. 3. Know your material 3. Know your material a. practice your speech and revise it a. practice your speech and revise it until you present it with ease. until you present it with ease. 4. Relax 4. Relax a. breathe in slowly, and hold your breath for a. breathe in slowly, and hold your breath for four to five seconds and breathe out. Repeat four to five seconds and breathe out. Repeat ten times. ten times. b. hold your fists tightly and then relax. Repeat b. hold your fists tightly and then relax. Repeat ten times. ten times. c. open your mouth and eyes wide and then c. open your mouth and eyes wide and then close them tightly. close them tightly.

6 Overcome Butterflies 5. Visualize yourself giving your speech 5. Visualize yourself giving your speech a. imaging yourself speaking, your voice a. imaging yourself speaking, your voice loud, clear, and assured. loud, clear, and assured. b. picturing the audience applauding. b. picturing the audience applauding. 6. Realize that your audience want you to 6. Realize that your audience want you to succeed. succeed. 7. Don ’ t apologize or say “ I am nervous ” 7. Don ’ t apologize or say “ I am nervous ” a. most of the time your nervousness doesn ’ t a. most of the time your nervousness doesn ’ t show at all. show at all. b. your audience won ’ t notice your b. your audience won ’ t notice your nervousness if you don ’ t mention it. nervousness if you don ’ t mention it.

7 Overcome Butterflies 8. Concentrate on the message 8. Concentrate on the message a. your nervousness will go away if you a. your nervousness will go away if you focus on your message instead of focus on your message instead of your anxiety. your anxiety. 9. Turn nervousness into positive energy. 9. Turn nervousness into positive energy. 10. Gain experience 10. Gain experience a. after giving many speeches, your a. after giving many speeches, your nervousness will decrease. nervousness will decrease.

8 Visual Aids – Why use them? They increase understanding They increase understanding They save time They save time They enhance attention They enhance attention They promote attentiveness They promote attentiveness They help control nervousness They help control nervousness

9 Types of Visual Aids Physical objects Physical objects 1. Should be very easy to carry and set up 1. Should be very easy to carry and set up 2. Require little or no advance preparation 2. Require little or no advance preparation 3. Effectively illustrate your message 3. Effectively illustrate your message 4. Avoid passing objects around the audience 4. Avoid passing objects around the audience Whiteboards Whiteboards 1. Can be found in many meeting rooms 1. Can be found in many meeting rooms 2. Useful for simple lists, graphs, diagrams, and 2. Useful for simple lists, graphs, diagrams, and for recording audience responses for recording audience responses 3. Can reflect light and only be good for small 3. Can reflect light and only be good for small audience audience

10 Types of Visual Aids Charts and posters Charts and posters 1. Easy to obtain and use 1. Easy to obtain and use 2. Most effective when prepared in advance 2. Most effective when prepared in advance Flip charts Flip charts 1. Enable you to record audience response and 1. Enable you to record audience response and easily refer back to previous pages easily refer back to previous pages 2. Write on every second or third page so 2. Write on every second or third page so succeeding visuals won ’ t show through succeeding visuals won ’ t show through Overhead transparencies/PowerPoint Slides Overhead transparencies/PowerPoint Slides 1.Need to prepare in advance 1.Need to prepare in advance 2. Help the audience with your talk 2. Help the audience with your talk

11 Tips for Using Visual Aids Effectively Make sure they are visible Make sure they are visible 1. When preparing visuals, make words 1. When preparing visuals, make words large and make sure the audience can large and make sure the audience can see them see them Keep them simple Keep them simple 1. Make graphs and diagrams simple and 1. Make graphs and diagrams simple and accurate, giving each a title and accurate, giving each a title and labeling key components. labeling key components. 2. Seven-seven rule: no more than seven lines 2. Seven-seven rule: no more than seven lines and no more than seven words per line. and no more than seven words per line.

12 How to Introduce a Speaker It is a min-speech, less than one or two minutes. It has It is a min-speech, less than one or two minutes. It has 1. Opening: grab the audience ’ s attention 1. Opening: grab the audience ’ s attention and make them aware of the importance of and make them aware of the importance of the upcoming subject. the upcoming subject. 2. Body: explaining 2. Body: explaining a. Why this subject? a. Why this subject? b. Why this speaker? b. Why this speaker? c. Why this audience c. Why this audience d. Why at this time? d. Why at this time? 3. Conclusion: hand to the speaker 3. Conclusion: hand to the speaker

13 How to Introduce a Speaker Tell the audience about the expertise of the speaker and give relevant background information. Tell the audience about the expertise of the speaker and give relevant background information. Set the mood of the audience for this particular speech. Set the mood of the audience for this particular speech. Be careful not to give the speaker ’ s speech. Be careful not to give the speaker ’ s speech. Need to contact the speaker in advance and discuss the relevant information about speech and speaker. Need to contact the speaker in advance and discuss the relevant information about speech and speaker. Make an outline of your introduction and rehearse it. Make an outline of your introduction and rehearse it.

14 Table topics It is important to “ think and speak ” on your feet. It is important to “ think and speak ” on your feet. The rule to run table topics is follows: The rule to run table topics is follows: 1. The topic master announces a topic and calls on member, one at a time, who gives impromptu one- to two- minute talks on the topic. 1. The topic master announces a topic and calls on member, one at a time, who gives impromptu one- to two- minute talks on the topic.

15 Table topics While you are called to talk, here are tips for you: While you are called to talk, here are tips for you: 1. Organize your thoughts, and 1. Organize your thoughts, and decide your viewpoints. Then decide your viewpoints. Then support your viewpoints with two support your viewpoints with two or three reasons. or three reasons. 2. Structure your thoughts: it has an 2. Structure your thoughts: it has an opening, body, and conclusion. opening, body, and conclusion. 3. Remain calm. 3. Remain calm.