Music Libraries Online A virtual catalogue for UK music libraries Marian Hogg, Project Administrator EUUG Conference, Madrid 2000

xa virtual union catalogue for music, using Z39.50 xprovides simultaneous access to the holdings of music library catalogues throughout the UK xprovides an alternative to the physical union catalogue MLO - What is it?

CRITERIA FOR SECONDARY PARTNERS xfunded by the UK Higher Education sector xone of several pilot projects using Z39.50 xthe only subject virtual union catalogue funded in this way xexploring the possibilities of Z39.50 for a specialist library community MLO - a pilot project

Birmingham Conservatoire (UCE)Talis Guildhall School of Music & DramaUnicorn Leeds College of Music Olib Royal Academy of MusicUnicorn Royal College of MusicUnicorn Royal Northern College of MusicGeac Royal Scottish Academy of Music & DramaDynix Trinity College of MusicUnicorn Welsh College of Music & DramaVoyager PRIMARY PARTNERS

Huddersfield University Birmingham University University of London Senate House Oxford University Music Faculty Birmingham Public Libraries Westminster Public Libraries British Music Information Centre SECONDARY PARTNERS

xZ39.50 has been implemented differently in different systems xdifferent implementations cause problems with record retrieval xneed to develop a profile tailored to specific search requirements Z39.50 standard

SECONDARY PARTNERS xZ39.50 attributes are mapped to MARC fields of individual databases 2 processes - search and display: xSearch - local servers need to be configured xDisplay - set of rules to determine which part of the MARC record displays Mapping exercises

xMusic bibliographic records demand sophisticated search and retrieval xCannot rely on Author, Title, Subject search xData elements within standard music bibliographic record for which there was no Z39.50 attributes xSuccessful in adding these data elements to the international Z39.50 profile Search and Retrieval of Music

BIBLIOGRAPHIC STANDARDS  songs by British composers written after 1945  19th century songs for high voice  chamber music for flute, harp and violin  arrangements of the classics for saxophone  recordings conducted by Sir Simon Rattle  orchestral parts for Stravinsky’s Rite of Spring EXAMPLES OF MUSIC SEARCHES

xNeed for consistent cataloguing and indexing between databases xdifferent uses of MARC (UKMARC, USMARC and others)  local interpretations of AACR2 (Anglo- American Cataloguing Rules, 2nd ed.) Bibliographic Standards

Bibliographic Standards Working Group: xcompiled matrix of all variations in cataloguing practice xdeveloped Core Bibliographic Record xdeveloping rules to determine consistent display Bibliographic Standards (2)

xCurrently using VDX software xmodifications based on search/ display requirements xinterface includes details of collections and partner libraries Interface

xbrief descriptions of a library collection xSubject strengths and material types (eg. orchestral sets) to be searchable xincludes special collections with brief descriptions of coverage xmetadata to allow user to pre-select catalogues to search xincludes material not catalogued online to give overview of library holdings Collection Level Descriptions

xAllows search of structured data xcan be used to interrogate any library system xcan, to a certain extent, be configured to accommodate different uses of MARC xNew catalogues added with little extra cost xcatalogues can be searched “live” Benefits of using Z39.50

xDifferent implementation can cause problems with interoperability xprecise searching not possible while differences exist xneeds more conformity between databases Problems in using Z39.50

xWork currently being done on national and international level to develop Z39.50 Profile - the Bath Profile xSirsi implementing the Bath Profile into their products xProfile essential to more precise search and retrieval Development of Profiles

xpotential of ILL as added online service xcurrent practice uses BLDSC for management of ILL’s xBLDSC do not have music collection catalogued online xalternative service may not be beneficial to the music library community at present xILL service being piloted as part of Riding project COLLECTION LEVEL DESCRIPTIONS Inter-Library Lending

Benefits for the library community xa UK project, with world wide access xcollection descriptions hold information of special collections unavailable elsewhere xmore libraries should join in the future, creating a wider UK union catalogue

Further information Z39.50 Maintenance Agency Homepage - includes full list of Z39.50 Bib-1 attribute set article comparing the benefits of the physical and virtual union catalogue information on the development of the Bath Profile homesite for Riding Z39.50 project