1 Workforce Investment Act Standardized Record Data (WIASRD) Performance and Technology Office Employment and Training Administration, USDOL 2005 Revisions

2 WIASRD - General Instructions Purposes of the WIASRD: Establish a core set of data elements and specifications to describe the characteristics, activities, and outcomes of individuals served by WIA programs (including NEGs); Enhance program management, budget development activities, and evaluation of the WIA programs by facilitating the collection and reporting of consistent and comparable data on participants; and Better inform the Administration, Congress and other stakeholders about WIA program performance results.

3 WIASRD - General Instructions Programs covered by WIASRD: WIA Adult WIA Dislocated Worker WIA Youth National Emergency Grants (NEGs) WIASRD specifications cover local formula and statewide reserve fund activities Special Note: Statewide reserve fund activities that do not involve the enrollment of individuals to receive services are not covered by WIASRD

4 WIASRD - General Instructions WIASRD follows a comma-delimited format Contains information on participant characteristics, services/benefits, and outcomes achieved Submitted electronically on an annual basis Note: If due date falls on Saturday or Sunday, WIASRD files are due the Friday before

5 WIASRD - General Instructions A single WIASRD file is submitted on each individual for each period of participation across the WIA programs in the state Entry into other partner programs (e.g., TAA, Labor Exchange) can extend the period of participation in the WIA programs −Establishes a common exit date for all programs −Measures performance at the same time Updated WIASRD files are submitted in each subsequent year until all outcome data is complete

6 WIASRD - General Instructions A universe of WIASRD files are submitted for the following individuals (no sampling option) : –All participants who receive WIA Adult formula funded services and exit the program –All participants who receive WIA Dislocated Worker formula funded services and exit the program –All participants who receive WIA Youth formula and 15% statewide funded services and either... Exit from the program; or Achieve reportable outcomes while participating in the program –All other participants who receive Statewide 15% funded services and exit the program –Except for HCTC grants, all participants who receive NEG funded services and exit the program

7 WIASRD - General Instructions States are not required to submit WIASRD files on... –Participants who receive self- services and informational activities only –Participants in statewide 15% activities that do not involve enrollment to receive services Research or evaluation studies Pilot or demonstration programs

8 Questions/Comments on WIASRD General Instructions

9 Overview of Record Layout WIASRD contains three (3) major sections of data I.Individual Information II.Program Activities and Service Information III.Program Outcomes Information Elemen t Name Sequenc e Number Data Type/ Field Size Coding Values Definitions/Reporting Instructions

10 Overview of Record Layout * Assumes that all available data elements for the Skill Attainment and Literacy and Numeracy Gains measures would be collected. The total required data collection in these WIASRD sections will vary significantly depending on the needs of the youth customer.

11 WIASRD - Special Note Self-Service Data Collection –WIASRD does not specify data collection requirements for self-service participants –States may use WIASRD specifications to prepare records for generating aggregate self-service counts –WIA Quarterly/Annual report specifications provide standardized reporting logic based on WIASRD elements –Minimum customer data collection requirements (same as ES/VETS programs): Individual Identifier Element#101 Equal Opportunity InformationElement#102 – 110 Employment Status Element#115 –Other WIASRD elements will be used as well, but do not directly burden the self-service customer

12 In Bold Blue Text (Element #):In Bold Blue Text (Element #): –Reflects new data collection and/or important changes in either reporting instructions, definitions, or coding values In Underlined Red Text (Element #):In Underlined Red Text (Element #): –Reflects new data collection item and/or important changes in either reporting instructions, definitions, or coding values; and –Modification impacts performance calculations on Quarterly or Annual Reports WIASRD Revisions

13 WIASRD Section I Individual Identifier (Element #101)Individual Identifier (Element #101) –Not a Social Security Number –Alternate ID or encrypted SSN –Must identify the same person in... Every period of participation in the state Every local area across the state Situations where the individual receives services from Wagner-Peyser, VETS, and/or TAA programs

14 WIASRD Section I Equal Opportunity Data (Elements # )Equal Opportunity Data (Elements # ) –Self-identified by the individual and voluntary Except where required for program eligibility (e.g., age) –Collapsed existing disability codes into “Yes/No” only –Ethnicity must be collected separately from and before race –Data collection forms must allow individuals to self-identify more than one category of race –Eliminated “No” coding values for racial categories –Special code Record 0 or blank if individual does not self-identify –Missing data will be accepted; no minimum percentage

15 WIASRD Section I Veteran Status (Element #111)Veteran Status (Element #111) –Aligned coding values and definitions with new requirements in Jobs for Veterans Act Current WIASRDWIASRD Revision (2005)1 = Yes, < = 180 days 2 = Yes, > 180 days 2 = Yes, Eligible Veteran 3 = No3 = Other Eligible Person 4 = No

16 WIASRD Section I Campaign Veteran (Element #112)Campaign Veteran (Element #112) –Aligned coding values with new requirements in Jobs for Veterans Act –Eliminated separate classification for Vietnam-Era veterans Current WIASRDWIASRD Revision (2005)1 = Yes 2 = Yes, Vietnam-Era Veteran 2 = No 3 = No

17 WIASRD Section I Employment Status (Element #115)Employment Status (Element #115) –Aligned definition with TEGL for common measures –Added separate coding value for workers who received notice of layoff or separation from military Current WIASRDWIASRD Revision (2005)1 = Employed 2 = Not Employed 2 = Employed, but Received Notice of Termination of Employment or Military Separation 3 = Not Employed

18 WIASRD Section I 00= No School Grades Completed 01 – 12= Number of Secondary School Grades Completed 13 – 15= Number of Post-Secondary School Grades Completed 16= Bachelor’s Degree or Equivalent 17= Education Beyond the Bachelor’s Degree 87= Attained High School Diploma 88= Attained GED or Equivalent 89= Attained Certificate of Attendance/Completion (youth w/ disabilities) 90= Attained Other Post-Secondary Degree or Certificate Highest School Grade (Element #122)Highest School Grade (Element #122) –Revised coding values to separate school grades completed from degree achievement

19 WIASRD Section I Homeless/Runaway Youth (Element #125)Homeless/Runaway Youth (Element #125) –Expanded data collection to cover WIA Adult customers who receive intensive and training services Offender (Element #126)Offender (Element #126) –Expanded data collection to cover WIA Adult customers who receive intensive and training services School Status at Participation (Element #129)School Status at Participation (Element #129) –Add a separate code for Alternative School Current WIASRDWIASRD Revision (2005) 1 = Student, H.S. or Less1 = In-School, H.S. or Less 2 = Student, Attending Post H.S. 2 = In-School, Alternative School 3 = Not Attending School; H.S. Dropout 3 = In-School, Post H.S. 4 = Not Attending School; H.S. Graduate4 = Not attending school or H.S. Dropout 5 = Not attending school; H.S. Graduate

20 WIASRD Section I Foster Care Youth (Element #131)Foster Care Youth (Element #131) –New data collection item for youth –Individual is a person who is in foster care or has been in the foster care system Special Note Regarding WIASRD Section I Data Collection: All data elements contained in WIASRD Section I must be collected from the individual at program participation and should not be updated.

21 Questions/Comments on WIASRD Section I

22 WIASRD Section II.A Date of Program Participation (Element #302)Date of Program Participation (Element #302) –Date of first service following a determination of eligibility to participate in the program –If served by multiple programs, record the earliest date of first service 1 st Program 2 nd Program N th Program Common Period of Participation Date of Participation Date of Exit 90 calendar days no service

23 WIASRD Section II.A WIA/NEG Program Funding Codes (Elements #304 - #313c)WIA/NEG Program Funding Codes (Elements #304 - #313c) –Classifies program participants into one or more WIA programs, including NEGs, for calculating performance –Participants are counted in the measures for all program funding streams in which they are co-enrolled –Only two (2) program funding elements were changed to simplify the performance groups Dislocated Worker Statewide 15% replaced Displaced Homemaker Statewide 15% (old WIASRD #308) Adult Statewide 15% replaced Other Statewide 15% (old WIASRD #310)

24 WIASRD Section II.A Adult Dislocated Worker Dislocated Worker National Emergency Grant National Emergency Grant PERFORMANCE GROUP WIASRD ELEMENTS Adult (local formula) Element #304 Adult (local formula) Element #304 Adult (15% statewide) Element #310 Adult (15% statewide) Element #310 DW (local formula) Element #305 DW (local formula) Element #305 DW (15% statewide) Element #308 DW (15% statewide) Element #308 Rapid Response (add’l assistance) Element #312 Rapid Response (add’l assistance) Element #312 NEG Project ID Element #313a NEG Project ID Element #313a 2 nd NEG Project ID Element #313b 2 nd NEG Project ID Element #313b 3 rd NEG Project ID Element #313c 3 rd NEG Project ID Element #313c OR

25 WIASRD Section II.A Youth Younger Youth Younger Youth Older Youth Older Youth PERFORMANCE GROUP WIASRD ELEMENTS Youth (local formula) Element #306 Youth (local formula) Element #306 Youth (15% statewide) Element #307 Youth (15% statewide) Element #307 Age at Participation Elements #102, #302 Age at Participation Elements #102, #302 OR AND

26 Current WIASRDWIASRD Revision (2005) 1 = Institutionalized01 = Institutionalized 2 = Health/Medical02 = Health/Medical 3 = Deceased 03 = Deceased 8 = Reservist Called to Active Duty04 = Family Care 05 = Reservists Called to Active Duty 06 = Relocated to Mandated Residential Program WIASRD Section II.A Other Reasons for Exit (Element #327)Other Reasons for Exit (Element #327) –Aligned coding values with common measures policy guidance –States may define additional codes for management purposes, but should be mapped as either “00” or “blank” on WIASRD

27 WIASRD Section II.A Other Important ChangesOther Important Changes –Rapid Response (Element #311) requiredNow a required “Yes/No” data collection item for dislocated workers –Trade Adjustment Assistance (Element #319) requiredNow a required data collection item for adults and dislocated workers; no longer optional –Wagner-Peyser Act (Element #322) requiredNow a required data collection item for all WIA programs; no longer optional –Eliminated the following partner program elements: NAFTA-TAA (old WIASRD #320) Welfare-to-Work (old WIASRD #324) Community Service Block Grant (old WIASRD #325)

28 Questions/Comments on WIASRD Section II.A

29 WIASRD Section II.B Received Core Self-Services (Element #331)Received Core Self-Services (Element #331) Date of First Staff-Assisted Core Service (Element #332)Date of First Staff-Assisted Core Service (Element #332) –New data collection items for adults and dislocated workers –Used to establish performance groups to... Generate aggregate self-service counts Exclude self-service participants from WIA performance calculations Include participants who receive more than self-services are included in WIA performance calculations

30 WIASRD Section II.B Self-Services ONLY Self-Services ONLY More Than Self-Services More Than Self-Services PERFORMANCE GROUP WIASRD ELEMENTS Yes Received Self-Services Element #331 Yes Received Self-Services Element #331 AND No Staff Core Services Element #332 No Staff Core Services Element #332 No Intensive Services Element #334 No Intensive Services Element #334 No Date Entered Training Element #335 No Date Entered Training Element #335 No Type of Training #1 Element #340 No Type of Training #1 Element #340 Yes Type of Training #1 Element #340 Yes Type of Training #1 Element #340 Yes Staff Core Services Element #332 Yes Staff Core Services Element #332 Yes Intensive Services Element #334 Yes Intensive Services Element #334 Yes Date Entered Training Element #335 Yes Date Entered Training Element #335 OR

31 WIASRD Section II.B Date Entered Training (Element #335)Date Entered Training (Element #335) –Replaced “Date of First Training Service” (old WIASRD #333) Date Completed Training (Element #336)Date Completed Training (Element #336) –New data collection item –If multiple training services are provided, record the most recent date completed training –Both elements are used to... Generate quarterly aggregate training counts; and Include participants who receive more than self- services in WIA performance calculations

32 WIASRD Section II.B Type of Training Service (Elements #340 and #341)Type of Training Service (Elements #340 and #341) –Restructured coding values to provide more detail on the types of training services provided –States have the option of recording a 2 nd type of training service –If multiple training services are provided, states can record the two (2) most recent types of training –Coding values include the following: 1 = On-the-Job Training 2 = Skill Upgrading & Retraining 3 = Entrepreneurial Training 4 = Adult Education/Literacy Activities in Combination w/Training 5 = Customized Training 6 = Other Occupational Skills Training

33 WIASRD Section II.B Occupational Skill Coding (Elements #342 and #603)Occupational Skill Coding (Elements #342 and #603) –Eliminated “Occupational Code Type” fields (old WIASRD #339 and #604) –All occupational coding for training and, where available, employment will follow the O*NET Classification System –Conversion tables are available at the National Crosswalk Service Center at –Record as many O*NET digits as are available; pad rest of the field with “0s” –If multiple training services are provided, record O*NET code for the most recent training service –If participant had multiple jobs, record O*NET code of the most recent job held

34 WIASRD Section II.B Other Important ChangesOther Important Changes –Received Disaster Relief Assistance (Element #330) New data collection item (Yes/No) for participants who received disaster assistance under a NEG –Received Workforce Info Services (Element #333) New data collection item (Yes/No) for all WIA program participants –Pell Grant Recipient (Element #338) Moved data collection out of Section I – Individual Information –Received Pre-Vocational Activities (Element # 339) Name change from old WIASRD #335 Does not include basic skills activities provided as an intensive service

35 WIASRD Section II.C Enrolled in Education (Element #343)Enrolled in Education (Element #343) –New data collection item for all youth (14 – 21) –Used to calculate Attainment of Degree or Certificate measure –Related to receipt of services rather than a participant characteristic –States should record “1 = Yes” if... Youth was already enrolled in education at the time of participation; or Youth became enrolled in education at any point while participating in the program

36 Questions/Comments on WIASRD Sections II.B and II.C

37 WIASRD Section III.A Employed 1 st Quarter After Exit (Element #601)Employed 1 st Quarter After Exit (Element #601) –Wage records are the primary data source for employment –Use code ‘3’ if employment information is not yet available Have not matched wage records; or Have not completed supplemental data collection –Supplemental data may be used if not found in the wage records Special Note: Data collection expanded to include all WIA Youth (ages 14 – 21) to calculate the Placement in Employment or Education common measure.

38 WIASRD Section III.A Type of Employment Match 1 st Quarter After Exit (Element #602)Type of Employment Match 1 st Quarter After Exit (Element #602) –Replaced the “Source of Supplemental Data” field (old WIASRD #602) –Expanded coding options to provide additional detail on data source of employment –More than one data source of employment? Record the data source for which the individual's earnings are greatest –Coding values include the following: 1 = UI Wage Records (In-State & WRIS) 2 = Federal Employment Records (OPM, USPS) 3 = Military Employment Records (DOD) 4 = Other Administrative Wage Records 5 = Supplemental Data Collection (e.g., surveys, employer verification) 6 = Information Not Yet Available

39 WIASRD Section III.A Additional Employment Information (Elements #603 – 605) –Based on employment in the first quarter after the exit quarter any –Information can be about any job held after exit Not necessarily the job recorded for data element #601 This flexibility is intended to reduce burden Eliminated collection of “Method for Determining Training-Related Employment” (old WIASRD #606)

40 WIASRD Section III.A Employment in 2 nd, 3 rd, and 4 th Quarters After Exit (Elements #606, 608, and 610)Employment in 2 nd, 3 rd, and 4 th Quarters After Exit (Elements #606, 608, and 610) –Similar format to employment in 1 st quarter after the exit quarter –Data source fields to document employment should be recorded in elements #607, #609, and #611 –More than one data source of employment? Record the data source for which the individual's earnings are greatest –Eliminated the 5 th quarter of post-program employment and earnings All 12-month employment and earnings calculations now use the 4 th Quarter after exit

41 WIASRD Section III.B Pre-Post Program Earnings (Elements #612 – #618)Pre-Post Program Earnings (Elements #612 – #618) –Eliminated 2 nd and 3 rd quarter earnings prior to dislocation (old WIASRD #613 and #615) –New data collection for 1 st quarter prior to participation –1 st and 3 rd quarter post-program earnings are now collected for WIA Younger Youth to calculate the placement and retention measures

42 WIASRD Section III.B Pre-Post Program Earnings (Elements #612 – #618)Pre-Post Program Earnings (Elements #612 – #618) –If participant appears in multiple wage record systems, quarterly earnings should be summed across all data sources –If participant has multiple employers within the same quarter, earnings should be summed across all employers –8.2 digit field, include the decimal point –Special earnings code Record if data are not yet available

43 Questions/Comments on WIASRD Sections III.A and III.B

44 WIASRD Section III.C Type of Credential (Elements #619)Type of Credential (Elements #619) –Definition of credential is the same as TEGL 7-99 –Credentials can be attained during participation or by the end of the 3 rd quarter after exit –Only applies to... Adults and dislocated workers who receive training services only; and Older youth population –Used only to calculate current WIA credential measures; not the Attainment of Degree or Certificate common measure –Core coding values have not changed –Special code Record 0 if individual received training, but did not attain a recognized credential

45 Current WIASRDWIASRD Revision (2005)1 = Attained H.S. Diploma 2 = Attained GED or Equivalent 3 = Attending School at Exit 3 = Attained Other Certificate4 = Did Not Attain Diploma or Equivalent WIASRD Section III.C Attained Degree or Certificate (Element #668)Attained Degree or Certificate (Element #668) –New data collection item for WIA Older Youth –Used to calculate the Younger Youth Diploma or Equivalent Rate and Attainment of Degree or Certificate common measure Date Attained Degree or Certificate (Element #669)Date Attained Degree or Certificate (Element #669) –Data collection expanded to all WIA Youth (ages )

46 WIASRD Section III.C School Status at Exit (Element #670)School Status at Exit (Element #670) –New data collection item for all youth ( ) –Unlike current WIASRD, school status at exit is collected separately from attainment of degree or certificate –Used to calculate Younger Youth Diploma or Equivalent and Retention Rate Measures –Coding values are the same as School Status at Participation (Element #129)

47 WIASRD Section III.C Youth Placement and Retention Information (Elements #671 and #672)Youth Placement and Retention Information (Elements #671 and #672) –Data collection applies to all youth ( ) –Eliminated Older Youth placement and retention in post-secondary education or advanced training (old WIASRD #622 and #623) –Consolidated data collection into the following values: 1 = Entered/In Post-Secondary Education 2 = Entered/In Advanced Training 3 = Entered/In Military Service 4 = Entered/In a Qualified Apprenticeship –Job placement (1 st Qtr) and retention (3 rd Qtr) is now captured through employment and wage record fields

48 Questions/Comments on WIASRD Sections III.C

49 WIASRD Section III.D Literacy/Numeracy Assessment Data (Element Series 700)Literacy/Numeracy Assessment Data (Element Series 700) –All 700 series data items are new –Used to calculate performance under Youth Literacy and Numeracy Gains common measure –Data are organized by “Type of Assessment Test” (Element #702) and “Functional Area” (Element #703) Special Note: States are encouraged to begin collecting youth data during PY 2005 for the Literacy and Numeracy Gains measure. All states will be required to collect and report these data elements beginning in PY 2006.

50 WIASRD Section III.D Assessment Category Element #701 Assessment Category Element #701 ABE ESL # 716 Type of Assessment # 717 Functional Area # 718 Pre-Test Date # 719 Pre-Test Score # 720 Pre-Test EFL # 721 Post-Test 1 Date # 722 Post-Test 1 Score # 723 Post-Test 1 EFL # 724 Post-Test 2 Date # 725 Post-Test 2 Score # 726 Post-Test 2 EFL # 727 Post-Test 3 Date # 728 Post-Test 3 Score # 729 Post-Test 3 EFL # 702 Type of Assessment # 703 Functional Area # 704 Pre-Test Date # 705 Pre-Test Score # 706 Pre-Test EFL # 707 Post-Test 1 Date # 708 Post-Test 1 Score # 709 Post-Test 1 EFL # 710 Post-Test 2 Date # 711 Post-Test 2 Score # 712 Post-Test 2 EFL # 713 Post-Test 3 Date # 714 Post-Test 3 Score # 715 Post-Test 3 EFL Sequence can repeat again to capture a 3 rd functional area using Elements # # 743 Choose Category Data populated at initial pre-test Data populated for youth who remain BSD and participate a 2 nd or 3 rd full year in the program

51 WIASRD Section III.D Additional Data Collection Information –One assessment category (Element #701) can be mapped to more than one type of assessment tests (Element #702) –One type of assessment test (Element #702) can be mapped to more than one functional areas (Element #703) –Functional areas related to “Speaking” and “Oral” are essentially the same; state can choose which one to use –If multiple post-tests are administered, report the results from the most recent assessment –Post-tests results for years 2 and 3 should be reported for youth who remain basic skills deficient and complete a 2 nd or 3 rd full year in the program –Data collection method allows states to see how many youth advanced at least 1 functioning level and how many youth made some gain within a functioning level

52 Questions/Comments on WIASRD Sections III.D

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