Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Chapter 13 Completing Reports and Proposals

Learning Objectives Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Describe the process of revising formal reports and proposals 2.Identify the major components of formal reports 3.Identify the major components of formal proposals

Learning Objectives 4.Describe an effective plan for proofreading reports and proposals 5.Describe the decision process for distributing reports and proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Process for Completing Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Revising Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Report Components Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Length of Report Type of Company Prefatory Parts Text of the Report Supplementary Parts Needs of Audience Type of Report

Prefatory Parts Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Report Executive Summary Sample Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter The title identifies the report and labels the section as an executive summary. The opening paragraph offers historical perspective on the Model Ports program. The major points uncovered in the research are listed, along with quick-read tables and charts.

Report Text Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Introduction BodyClose

Report Content Elements Introduction Authorization Problem/Purpose Scope Background Sources and methods Definitions Limitations Report organization Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Report Content Elements Body Explanation Facts, statistical evidence, trends Analysis of action Pros and cons Procedures Methods and approaches Criteria Conclusions and recommendations Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Report Content Elements Close Direct Approach –Summarize key points, briefly restate conclusions or recommendations Indirect Approach –Conclusions/Recommendations Motivating Action –Identify next steps with a schedule for completion Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Supplementary Parts Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Appendixes BibliographyIndex

Proposal Components Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Prefatory Elements Textual Elements

Prefatory Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Textual Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Proofreading Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Inconsistencies Errors Missing Components

Distributing Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter Physical ElectronicWeb-Based

Summary of Objectives Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter

Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter