Pharmacy PSG Sponsored Training September 2014 Pharmacy Workflow Changes with EHRp13/APSP 1017

Pharmacy Workflow Changes2 Presenter CDR Katie Johnson, Pharm D NPAIHB EHR Integrated Care Coordinator Pharmacy PSG Chair

Pharmacy Package Changes Removal of POV function: Paperless refill, Suspense POV, All Rx POV. Removal of POV in Pharm Ed button. BCMA (Bar Code Med Administration). RxNorm mapping to Drug file. SNOMED Route mapping. Discharge medication prompt. Pharmacy Workflow Changes3

REFILL, SUSPENSE, AND WORKFLOW Pharmacy Workflow Changes4

Refills and POVs No more Paperless Refill function: Medication will be refilled in Pharmacy Package. Visit “shell” created. Primary Provider will be added manually. POVs will need to be added manually from EHR GUI using the new Integrated Problem List. Pharmacy Workflow Changes5

EHR Integrated Problem List The only way to add a POV to a visit is to choose something on the Integrated Problem List (IPL). Pharmacy Workflow Changes6

EHR IPL Pharmacy Workflow Changes7

Medication Refill POV Recommended SNOMED equivalent for V68.1 Med Refill code = Dispensing Medication Recommend making a Pharmacy SNOMED Picklist with this code on it. Pharmacy Workflow Changes8

Example Pharmacy Picklist Pharmacy Workflow Changes9

Workflow Considerations “Routine” refills. IVR refills – batch POV entry vs. POV as you go. CMOP – Running reports and entering POVs after CMOP fills prescription (work in progress). All Rx POV. Pharmacy Workflow Changes10

Sample Pharmacy EHR layout Pharmacy Workflow Changes11

Additional Considerations IPL Conversion to SNOMED. Coordinate with EHR Team and Medical Staff. Pharmacy will often be the first contact patients have with the clinic post patch installation. Pharmacy will play a role in IPL conversion. Problems must be converted before they can be used as POV. Pharmacy Workflow Changes12

IPL Problems preceded by an asterisk (*) are not converted Pharmacy Workflow Changes13

PHARM ED BUTTON Pharmacy Workflow Changes14

Removal of POV from Pharm Ed Button Pharmacy Workflow Changes15

Removal of POV from Pharm Ed Button Options to deal with Pharm Ed Button: Local decision – discuss with EHR Team and Coding Department. Option 1: Pharmacy enter POV through IPL and Coding complete visits. Option 2: Coding enter POV and complete visit. Pharmacy Workflow Changes16

Pharm Ed Button If Pharmacy is entering POV for dispensing only visits from IPL: Recommended SNOMED = Dispensing Medication Education Add to a Pharmacy Picklist. Pharmacy Workflow Changes17

Coding Workflow Considerations ACRX Auto-Complete Pharmacy Education Only Visits in PCC DE: This menu option automatically completes visits that were only pharmacy dispensing visits. No longer functional since dependent on V- codes. Coders will have to complete these visits manually. Pharmacy Workflow Changes18

ENHANCEMENTS COMING Pharmacy Workflow Changes19

Relief in EHRp14/APSP1018 Refill and Suspend functions will automatically: Create Pharmacy Visit. Stuff person processing med as primary provider. Add generic POV. Pharmacy Workflow Changes20

Relief in EHRp14/APSP1018 Pharm Ed Button: Parameters delivered to map ICD and SNOMED codes to the Pharm Ed button. ACRX Report restored for coding. Basically, functionality restored. Pharmacy Workflow Changes21

OTHER PHARMACY PACKAGE UPDATES Drug File Med Route File Discharge Med Prompt Pharmacy Workflow Changes22

RxNorm Mapping This option will update a drug file entry RXNorm field using the Apelon Tool or alternatively by data entry. Do you want to update the Drug File RXNorm data using the Apelon Tool? Y// ES Enter DRUG file entry: LISINOPRIL 1 LISINOPRIL 10MG TAB UD CV LISINOPRIL 10MG TAB** CV DEMO PHARMACY 3 LISINOPRIL 2.5MG TAB UD CV LISINOPRIL 20MG TAB** CV DEMO PHARMACY 5 LISINOPRIL 40MG TAB UD CV800 INPATIENT USE ONLY Press to see more, ‘^’ to exit this list, OR CHOOSE 1-5: 2 LISINOPRIL 10MG TAB** CV DEMO PHARMACY Using local DRUG file NDC data for Apelon query... LISINOPRIL 10MG TAB** CV Querying Apelon site...ENTRY UPDATED – RXCUI field set to: Pharmacy Workflow Changes23

RxNorm Mapping (NDF rematch) Is this a match ? Y You have just VERIFIED this match and MERGED the entry. Resetting Possible Dosages.. Press Return to continue: Querying Apelon site...ENTRY UPDATED – RXCUI field set to: Just a reminder...you are editing LISINOPRIL 10 MG TAB**. Strength from National Drug File match => 10 MG Strength currently in the Drug File => 10 MG Strength => 10 Unit => MG Pharmacy Workflow Changes24

Route Mapping to SNOMED NAME: INHALATION ORAL// ABBREVIATION: INHL ORAL// PACKAGE USE: ALL PACKAGES// OUTPATIENT EXPANSION: OTHER LANGUAGE EXPANSION: IV FLAG: PROMPT FOR INJ. SITE IN BCMA: DSPLY ON IVP/IVPB TAB IN BCMA?: Snomed: STANDARD MEDICATION ROUTE: INHALATION INHALATION Querying Apelon site... SNOMED Added Local Route: 'INHALATION ORAL' has been mapped to Stnd Route: 'INHALATION' FDB Route: 'INHALATION' Pharmacy Workflow Changes25

Discharge Med prompt Pharmacy Workflow Changes26

Discharge Med prompt SUBSTITUTION: // DISCHARGE MEDICATION (In-House Inpatient/ER only): Yes// ?? Choose from: 1 YES 2 NO Enter YES if this is a discharge medication from the In-House Inpatient unit or In-House Emergency Department. This should ONLY be entered for In-House discharge medications and not external discharge medication from other hospitals or emergency departments, DISCHARGE MEDICATION (In-House Inpatient/ER only): Yes// Pharmacy Workflow Changes27