ILS Preparation Connie Amon Christie Thomas

Where to Begin? Weeding Processing Cataloging Inventory Cleaning up records Creating an electronic catalog

Weeding American Library Association on Weeding CPS Department of Libraries CREW Method of Weeding Weeding as Part of Collection Development Weed It! For an Attractive Useful Collection

Processing Attach barcodes, spine labels, label protectors, and date due card (if applicable) Stamp with school name

Cataloging CIP data OCLC Library DatabasesLibrary Databases→ OCLC First SearchOCLC First Search Authorization= Password=bxxd.puxx Library of Congress

Inventory (Automated libraries) Set the system to inventory mode Scan the barcode of each item into the system (+) Run a missing items report Run a shelf-list report

Cleaning Up Records (Automated Libraries) Enhance short or brief records. All records must include: – ISBN – Title – Author – Publisher – Date – Format

Cleaning Up Records, cont. (Automated Libraries) Locate and remove/merge duplicate records. Search for duplicate records by: – running a report and sorting by title, ISBN, and author – review reports for duplicate titles, ISBNs, and authors – compare fields of suspected duplicates carefully before merging/deleting

Cleaning Up Records, cont. (Automated Libraries) Review records to confirm that the following fields have not been altered, contain extraneous information or spelling errors: – Author – Title – ISBN – Publisher – Date – Format

Creating an electronic catalog (Non-automated libraries) Sign up for MARC Set Go (retrospective conversion software) training. --Offered once a month with the exception of August Provide the DLIS with MARC record files provided by book vendors Use MARC Set Go to enter all other items Retrospective conversion must be complete one month prior to end-user training

Questions?