Competitive Grant Program: Year 2 Meeting 2

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Data Submission and Reports Jeanne M. Amos CC HH Data Coordinator HH DATA COORDINATOR TRAINING SESSION 4

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 A Quick Glance # of grantees % Submitted Excel Registry and Log Sheet 2893% Submitted Excel Registry and Log Sheet on time 2377% Submitted BACE, PBQ, and/or FBQ 1033%

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Submission Schedule What and How to Submit Data Flow Chart Data Submission

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Each grantee submits data to CC every other Tuesday Submission dates of Gamma group : Submission dates of Omega group: Data Submission

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Tracking Logsheet (Phase 1) Excel Registry Must be sent on every scheduled date What to Submit by Phase 1

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 ● ● Name the file with your NDPID# and submission date e.g., – CC - HH Tracking Logsheet_Phase How to Submit Tracking Logsheet Have forms to submitSend Logsheet by AND by mail/Fedex Don’t have forms to submit Still need to send Logsheet by . Write a note in the comment section. Do not need to send Logsheet by mail.

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 send de-identified copy by How to de-identify excel registry? Name the file with your NDPID# and submission date e.g., – CC – HH – Excel Registry ver 3 – How to Submit Excel Registry

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Q: We have not started recruitment yet; do we need to submit the Excel Registry and Tracking Log Sheet on the scheduled submission dates?

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Q: We have not started recruitment yet; do we need to submit the Excel Registry and Tracking Log Sheet on the scheduled submission dates? A: Yes, you still need to submit the blank Excel Registry and Tracking Log Sheet to the CC. You need to make a note of your situation in the comment section of the Tracking Logsheet.

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 ● Tracking Logsheet ● Community Screening Worksheets (2 nd page) ● Baseline Assessment of Core Elements Forms ● Participant Baseline Questionnaires ● Family Baseline Questionnaires What to Submit by Mail Phase 1

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 ● Make a copy of all forms to keep on file locally ● Send the package either via USPS or FedEx ● Remarks: ☞ Only send completed forms ☞ BACE, PBQ and FBQ for each participant need to be submitted together ☞ Please submit the original scannable forms How to Submit by Mail Phase 1

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 ● Mailing labels are available on our website ● The labels were developed based on Avery #5163 Laser White Mailing Labels, size 2x4. How to Submit by Mail Phase 1

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Q: A participant does not have a an available family member to fill out the family questionnaire; how can we send his/her completed baseline forms and questionnaires to CC?

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Q: A participant does not have a an available family member to fill out the family questionnaire; how can we send his/her completed baseline forms and questionnaires to CC? A: I t is highly recommended for each participant to have a family member complete the Family Baseline Questionnaire. However, If it is impossible for that participant to find a family member to complete the family questionnaire, you can send the rest of his/her completed baseline forms/questionnaires to the CC and note this circumstance under the comment section of the Tracking Logsheet.

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 ● Tracking Log Sheet ● Community Screening Worksheets (2 nd page) ● Baseline Assessment forms and questionnaires: BACE/PBQ/FBQ ● Annual Assessment forms and questionnaires: AACE/PAQ/FAQ What to Submit by Mail December

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 ● Annual (December) ○ Recruitment Activities Annual Report (AD1) ○ Retention Activities Annual Report (AD2) ○ Provider Annual Questionnaire (AD3) ○ Organization Annual Questionnaire (AD4) ○ Community Annual Questionnaire (AD5) What to Submit by Mail December - Continued

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 ● Other Forms Due in December: ○ Recruitment Team Meetings Form (R3) ○ HH Case Management Team Meetings Form (I1) ○ Participant Attendance Form (I2) ○ Individual Retention Form (I3) What to Submit by Mail December - Continued

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Data Flow Document

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Future Reports Template # Registered # R6 # Enrolled # BACE # PBQ # FBQ Mean SD Median Max Min Total

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Future Reports Template

SPECIAL DIABETES PROGRAM FOR INDIANS Competitive Grant Program: Year 2 Meeting 2 Data Submission Q & A