1. This is not YOUR activity for the month
This is not YOUR activity for the month. This is a report on District activity.
It is important to fill out and submit reports to your District and National team. Do you agree that it is important to make a plan and track your progress? This is a quick and easy way to make sure your District team is working together and moving in the same direction. You will find working together accomplishes more. You will be able to work together to meet your goals and then pass on the baton to the next leaders – thus continuing to keep your District Strong!
A District President is a 3 year commitment and you have a TEAM. District President Elect, District President and Immediate Past President each have their roles. (please refer to the Planning guide for descriptions of roles and responsibilities)
You also have your Regional Vice President, Volunteer Representatives, District Directors and your National Presidents and National headquarters team.
Let’s make sure to keep everyone informed.

2. Due by the 5th of the month
Activity month
The report is very user friendly. At the top of each screen you will find an explanation. Please make sure to read the description. The month you will enter is the Activity month. For example today’s report is on last month’s activity. So you would enter last month as your activity month. The system will automatically include the date you submitted the report.

3. Club Building Exchange Next Step
The first section is Club Building. Read the guidelines. You will have the opportunity to enter up to 5. Please make sure you are reporting on progress made each month. Also, enter any new club building projects. Then every month update on the top 5 that will be built first.
Next Step

4. Recruitment
There are 5 Recruitment sections. Please be sure to list your Strategy or the “next step” that will be taken.

5. District Fellowship
There are 5 District Fellowship sections to enter.

6. Retention
Again, another 5 sections are available.

7. Leadership
This is the Leadership section. Again Read the description. These are POSSIBLE leaders your TEAM has come across. No current leaders should be listed. These are up and coming leaders that your District felt have good leadership skills. Keep a copy of each month’s report and at the end of the year you will have a list of leaders to consider stepping up in the district. This is part of your leadership succession plan in building up leaders in your District. Potential future leaders and their characteristics.
Examples: You attended a club and met a great speaker! A great recruiter! A great organizer of a fundraiser… and so on!
By listing in your reports and distributing to the entire leadership team, this enables the entire group to mentor and encourage future leaders to step up into leadership roles in the District.

8. Program Excellence
Each area has an area for Comments. Please do not put comments in your s. District leaders are keeping these reports on file to refer to in the future. They are not keeping all of the extra s that include your updates. This is what organized reports are for! Refer to them often!
Simply save the Report in Word format in a folder on your computer or make a copy to save to an actual folder to refer to when working with the District on future leaders.

9. Submission confirmation
After you submit you will receive this confirmation.

10. Conversion Word Document
After the 5th of the month, the Growth team converts all reports pulling from this spreadsheet format to a Word document and then distributing all reports to Leaders in an organized system.

11. Distribution to Leadership Team
See list for Leaders who are copied.

12. Questions